Assistant Staff Officer

Salary: Assistant Staff Officer salary scale: €39,490 to €56,015 (based on rates effective 1 June 2026)

Hours of Work: The appointee will be required to work 35 hours per week together with such additional hours as may be required for the proper discharge of their duties.

Annual Leave: 23 days annual leave. Annual Leave will be in accordance with arrangements authorised by the Minister for Further and Higher Education, Research, Innovation and Science from time to time.

Overview of Role & Context

The successful candidate will carry out tasks appropriate to a Grade IV role with a particular emphasis on EU mobility and recruitment activities; related SETU strategy, policies, processes; implementation of the Trust Ed guidelines; and related projects and initiatives assigned by the International Affairs Manager.

During this exciting time of strategic development, growth and change for SETU, we are seeking candidates with strong interpersonal, organisational, and ICT skills.

The post holder must have the ability to work in a tightly controlled and deadline driven environment.

Key Responsibilities / Duties:

The post holder shall conduct tasks appropriate to Grade IV, including:

• Daily customer service for the EU mobility and recruitment activities of the Global Office.

• Managing databases, filing and records systems.

• Maintenance and provision of relevant data in respect of all EU mobility and recruitment activities and related initiatives.

• Liaising with the SETU community, stakeholders and external bodies on issues/queries and for completion of assigned tasks.

• Recording of applicant details on access databases and maintenance of learner agreements and interinstitutional agreements.

• Reviewing applications for completeness before submissions to Heads of Department.

• Processing of applications.

• Creating student details on Banner.

• Communicating with applicant / partner HEI / as appropriate.

• Liaising with the finance department on funds to be paid on mobility programmes.

• Undertake other relevant duties from time to time as directed by the International Affairs Manager or other designated officer.

The above provides a broad outline of the duties and responsibilities attached to the position as currently envisaged.

These may change over time in the context of evolving University objectives and organisational restructuring.

Academic Qualifications

Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied, or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise.

Specific Knowledge & Skills

Excellent oral and written communication skills.

Strong interpersonal and organisational skills.

Analytical and numerical ability, with strong attention to detail.

I.T. Skills

Excellent computer skills with a good working knowledge of Microsoft Office packages. (word, excel outlook etc.) and use of other IT systems.

Specific Personal Qualities

Flexibility and a positive attitude towards change.

Evidence of working as a team player.

An ability to deal with confidential matters.

A commitment to advancing equality, diversity, and an inclusive community.