Assistant Staff Officer

Overall role and context:

SETU has established itself as a leader in providing high-quality, flexible higher education opportunities. Following a period of sustained growth and successful collaboration with partners across the private, public, and voluntary sectors, SETU is now seeking to recruit an exceptional individual to support the Department in its drive to further development within its Extended Campus Department (EC).

Located within the Faculty of Engineering and Built Environment, EC operates as an independent unit dedicated to designing and delivering work-based learning programmes in partnership with a diverse range of organisations, including Horse Racing Ireland, the Irish Defence Forces, Dublin Fire Brigade, Lloyds Pharmacy Ireland, and the ESB Training Networks.

EC provides a fast-paced, dynamic, and professional work environment, offering a broad spectrum of academic programmes that lead to major, minor, and special purpose awards ranging from Level 6 to Level 9 on the National Framework of Qualifications.

SETU now invites applications for the role of Examinations Administration Officer to join the expanding EC team.

Job Summary:

The Examinations Administration Officer plays a vital role in ensuring the effective delivery of assessments, examinations, and conferring processes within the Extended Campus (EC) department of SETU. Working in a busy, detail-focused environment, the post holder will coordinate all aspects of exam preparation and scheduling, manage invigilators, oversee exam logistics (including online exams), and prepare essential assessment materials such as exam packs and broadsheets.

Reporting to the Head of Extended Campus, the officer will support exam boards, maintain the External Examiner register, manage conferring data on Banner, and assist with graduation-related activities. The role also involves maintaining accurate academic records, managing student and staff communications, updating Web for Faculty, and liaising with internal colleagues and external examiners.

A strong working knowledge of Banner is essential, and candidates should also have a good knowledge of Blackboard. The position requires excellent organisational and communication skills, accuracy, and the ability to manage multiple deadlines. This is an exciting opportunity to contribute to SETU’s commitment to high-quality, flexible, and industry-responsive education while working as part of a collaborative and professional team.

Principal duties & responsibilities:

• Assessment and Examination

• Academic & Learning Support

• Broadsheets / Web for Faculty

• Exam board support

• External Examiners

• Operational & Logistical Support

• General Administrative Support

Person specification – Qualifications, Knowledge, Experience & Skills:

Have the requisite knowledge, skills and competencies to carry out the role

Be capable and competent of fulfilling the role to a high standard

Have a strong operational knowledge of the Banner registration platform

Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise

• Demonstrate the following:

Excellent oral and written communication skills

Strong interpersonal and organisational skills

Analytical and numerical ability, with strong attention to detail

Excellent computer skills with a good working knowledge of Microsoft Office packages (Word, Excel, Outlook etc.) and use of other IT systems

Flexibility and a positive attitude towards work

Evidence of working as a team player with a flexible and positive approach to work

Hours of Work:

The appointee will be required to work 35 hours per week together with such additional hours as required for the proper discharge of their duties.

Salary:

Grade IV Salary Scale €38,599 to €54,911

Annual Leave:

23 days annual leave. Annual Leave will be in accordance with arrangements authorised by the Minister for Further and Higher Education, Research, Innovation and Science from time to time.