Assistant Staff Officer

Salary: Assistant Staff Officer salary scale: €39,099 - €55,460 (based on rates effective 01/02/2026)

Hours of Work: The appointee will be required to work 35 hours per week together with such additional hours as required for the proper discharge of their duties.

Annual Leave: 23 days annual leave. Annual Leave will be in accordance with arrangements authorised by the Minister for Further and Higher Education, Research, Innovation and Science from time to time.

Information about Department/Function

The Human Resources team is committed to fulfilling its mission by delivering high quality service to the University, its employees, and the community. We support the university’s mission to be a unified, coherent, diverse and inclusive organisation, with a singular focus on making SETU, through high academic performance and organisational excellence, a transformative force within the south east.

Overview of Role & Context

The person appointed to this role will provide administrative support to Human Resources in the area of Recruitment and Selection, and will ensure that:

• Recruitment and Selection is carried out in a timely and expeditious manner

• SETU’s policies and procedures with regard to recruitment and selection are adhered to

• Other legislative requirements (e.g. GDPR, FOI and equality legislation) and collective agreements are adhered to

Key Responsibilities / Duties:

The Assistant Staff Officer in Recruitment will:

• Work closely with the Recruitment and Selection Officer to co-ordinate and support all aspects of the recruitment and selection process.

• Display discretion and confidentiality when dealing with all recruitment issues.

• Assist with the advertisement of posts and prepare the necessary paperwork related to the vacancies, for both internal and external advertisements.

• Process application forms for all posts and correspond with applicants on queries relating to posts.

• Schedule interview boards, book internal and external Interview Board members, correspond with all applicants before interviews and prepare electronic/hard copy interview packs with the correct documentation as required.

• Ensure that any room bookings and hospitality arrangements if required are made in advance of interview.

• Deal with requests for accommodation for Interview Board members if required.

• Ensure travel and accommodation expenses are processed correctly.

• Ensure candidates are scheduled in a timely fashion and deal with issues as they arise with scheduling.

• Prepare interview documentation for internal and external Interview Board members and ensure documentation is correct and accurate for each post.

• Post interview, carry out the clean-up process on interview packs. Prepare and send the relevant correspondence to all candidates.

• Prepare personnel files for each successful candidate ensuring that the documentation required is requested and received in a timely fashion. This includes viewing originals of all documentation and taking copies of paperwork as required.

• Preparing and tracking reference checks, medical appointments and Garda Vetting for successful candidates as required.

• Assist the Recruitment and Selection Officer with the Recruitment Committee report each fortnight as required.

• Update all spreadsheets and tracking systems used in recruitment in a timely fashion. Assist with requests for reports and statistics on recruitment as required.

• Update and maintain the online recruitment system used – Core Recruit.

• Act as the point of contact for candidate queries and forward to the Recruitment and Selection Officer as required.

• Ensure all relevant records, correspondence and documentation are maintained and compliant with policies and procedures and GDPR.

• To carry out other recruitment related duties as may be required.

• To comply with all relevant Health and Safety Regulations and assist the University in the implementation of its Health and Safety Policy.

The above provides a broad outline of the duties and responsibilities attached to the position as currently envisaged. These may change over time in the context of evolving University objectives and organisational restructuring.

Person Specifications

Academic Qualifications

Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise

Specific Knowledge and Skills

Have the requisite knowledge, skills and competencies to carry out the role.

Be capable and competent of fulfilling the role to a high standard

Excellent oral and written communication skills

Strong interpersonal and organisational skills

Analytical and numerical ability, with strong attention to detail

An ability to deal with confidential matters

I.T. Skills

Excellent computer skills with a good working knowledge of Microsoft Office packages (MS Teams, Word, Excel, Outlook etc.) and use of other IT systems.

Specific Personal Qualities

Flexibility and a positive attitude towards change and embracing new technologies

Evidence of working as a team player

A commitment to advancing equality, diversity and an inclusive community