Assistant Staff Officer

The Housing Agency is now seeking applications for an Assistant Staff Officer – Grade IV – Finance Administrator on a permanent basis. This post will contribute to the effective and efficient functioning of the Finance team. The successful candidate must be flexible, capable of working to and meeting tight deadlines and committed to delivering high quality results and services. This post is based in our offices in Dublin 2. The Housing Agency operates a Blended Working Policy.

Duties & Responsibilities

Day to day duties will revolve around supporting the finance department. Responsibilities will include:

• Processing supplier invoices and administration of supplier payment runs

• Maintaining revenue records

• Management of purchase orders

• Preparation of sales invoices and debtor management

• Acting as a primary point of contact for our customers and suppliers

• Reconciliation of creditor and debtor statements

• Bank reconciliations

• Maintaining data integrity on our financial system

• Preparation of financial journals required for monthly reporting

• Provision of finance documentation required for internal and external audits

• As required, basic data analysis and drafting reports

• Assist with the development and update of templates and guidance documents

• Other ad hoc duties as required may be assigned to the role

Personal / Educational Requirements

The successful candidate will have a minimum of one year experience in accounts administration ideally gained in a busy finance function. Excellent attention to detail, organisational skills and strong communication skills are vital. A good working knowledge of MS Office, in particular Excel is required. Experience using Business Central would be an advantage.

Competencies

Candidates will be assessed against the following competencies:

Communication and Interpersonal Skills - Excellent communication skills with the ability to develop and maintain good working relationships and communicate effectively with a wide range of audiences

Teamwork - Fosters a collaborative team-working environment, working as part of a team to ensure delivery of plans and schedules, sharing information and knowledge as appropriate

Organisational Skills - Able to plan, prioritise, organise and schedule work/tasks to ensure that they are completed on time and to specification

Problem Solving - Able to assess information regarding a problem, analyse the information and propose a solution

Specialist Knowledge & IT skills - Can demonstrate specialist financial skills and excellent computer skills, specifically MS Office Suite

Salary Scale – Assistant Staff Officer – Grade 4

€36,474 - €38,622 - €41,672 - €43,673 - €45,425 - €47,120 - €49,406 - €51,063 - €52,761

LSI 1 €54,367

LSI 2 €56,015

New entrants will be appointed on the first point of the scale in line with government policy. Different terms and conditions may apply if immediately before appointment you are a currently serving civil/public servant.

Eligibility to compete:

Candidates should note that eligibility to compete is open to citizens of the European Economic Area (EEA). The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein and Norway. Swiss citizens under EU agreements may also apply. To qualify candidates must be citizens of the EEA by the date of any job offer. Eligible candidates must be:

a) A citizen of the European Economic Area. The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or

b) A citizen of the United Kingdom (UK); or

c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or

d) A non-EEA citizen who is a spouse or child of an EEA or Swiss citizen and has a stamp 4 visa; or

e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa; or

f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or Switzerland and has a stamp 4 visa.