Assistant Staff Officer

QUALIFICATIONS

Character

Candidates shall be of good character.

Health

Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Education, Experience, etc.

Candidates must, on the latest date for receipt of completed application forms:

Applicants to Panel B (Open)

(i) (a) have obtained at least Grade D (or a Pass), in Higher or Ordinary Level, in five subjects (or four subjects if Irish is included) from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme including Irish and/or English and one of the following: Mathematics, Accounting, Business Organisation or Economics,

AND

(b) have obtained at least Grade C (or Honours) in higher level (or Honours) papers in three subjects in that examination (or two subjects if Irish and/or one of the following is included: Mathematics, Accounting, Business Organisation or Economics),

OR

(ii) have obtained a comparable standard in an equivalent examination,

OR

(iii) hold a third level qualification of at least degree standard.

(iv) shall have satisfactory experience in administrative procedures, including adequate practical experience in work of an executive nature, office organisation and control of staff.

Confined Competition (Panel A)

(v) (a) be a serving employee in a local authority, or a regional assembly and have no less than two years’ satisfactory experience in a post of Clerical Officer or analogous post,

Confined Competition (Panel C)

(vi) (a) be a serving employee of Wicklow County Council and have not less than two years’ satisfactory experience in a post of Clerical Officer or analogous post.

PLEASE NOTE: Non-Irish Qualifications must be accompanied by a determination from Quality and Qualifications Ireland (QQI) to establish their comparability against the Irish National Framework of Qualifications. Overseas qualifications must also be accompanied by a translation document. Failure to do so will deem your application inadmissible.

The onus is on the candidate to ensure that the relevant qualification is listed on their application form.

In the event that an offer of employment is made, the candidate will be required to submit all relevant Educational Qualifications in order to meet the requirements above.

DRIVING LICENCE/TRAVEL

The holder of the office may be required to hold a valid Irish/EU full driving licence for class B vehicles or a licence acceptable to NDLS for exchange, free from endorsement and disqualification. They must be a competent driver and shall drive a motor car in the course of his/her duties and for this purpose, provide and maintain a car to the satisfaction of the Local Authority. The Local Authority must be indemnified on their insurance.

DUTIES

The following is a non-exhaustive list of key duties and responsibilities which may be assigned to an Assistant Staff Officer:

• Support the line manager to ensure the section or department work programmes are implemented to deliver on the Council’s Corporate Plan and operational matters.

• Communicate and liaise effectively with customers, employees, supervisors and line managers in other sections, in relation to operational matters for their section or area of work.

• Prepare reports, correspondence and other documents as required.

• Organise and facilitate internal and external meetings and participate and engage in discussions as appropriate.

• Provide assistance and support in the delivery of projects as required.

• Ensure high levels of customer service, responding to queries and requests for information in a professional, courteous and timely manner.

• Support the line manager to communicate, implement and manage all change management initiatives within the relevant area of responsibility.

• Supervise employees within their team or programmes of work within their area of responsibility, providing support to team members or colleagues as required and through participation in the Performance Management Development System.

• Comply with Health and Safety legislative requirements, policies and procedures and safe systems of work.

• Participate in corporate activities and responsibilities appropriate to the grade.

• Deputise for the line manager or equivalent as required.

• To undertake any other duties of a similar level and responsibility, as may be required or assigned, from time to time.

PRINCIPAL CONDITIONS OF EMPLOYMENT

A panel for Baltinglass Municipal District and a panel for Countywide will be formed from which future Assistant Staff Officer positions may be filled. These panels will remain in place for two years. The position will be fulltime and pensionable.

The successful candidate(s) may be assigned as required to any of the Municipal Districts/Directorates under the Chief Executive’s control or to any premises/location in use by the Council now or in the future.

Duties

The duties of the office are to give to the local authority and

(a) to such other local authorities or bodies for which the Chief Executive, for the purposes of the Local Government Acts 2001–2014, is Chief Executive, and

(b) to any other local authority or body with which an agreement has been made by the local authority or by any of the authorities or bodies mentioned in sub-paragraph (a) of this paragraph.

Under the general direction and control of the Chief Executive or of such other officer as the Chief Executive may from time to time determine, such appropriate professional/technical and ancillary services of an advisory, supervisory or executive nature as may be required by any local authority or body hereinbefore mentioned in the exercise and performance of any of its powers, functions and duties, including the duty of servicing all committees that may be established by any such local authority or body. The holder of the office will, if required, act for an officer of a higher level.

Probation

Where persons who are not already permanent officers of a Local Authority are appointed, the following provisions shall apply:

(a) there shall be a period after such appointments take effect, during which such persons shall hold office on probation;

(b) such period shall be nine months; this period may be extended at the Chief Executive discretion;

(c) such persons shall cease to hold such office at the end of the period of probation, unless during such period, the Chief Executive has certified that the service of such persons is satisfactory.

Salary: €36,474 - €56,015 per annum includes 2nd LSI EL 04/2026

The salary shall be fully inclusive and shall be as determined from time to time in line with national policy.

The holder of the office shall pay to the local authority any fees or other monies (other than his/her inclusive salary) payable to and received by him/her by virtue of his/her office or in respect of services which he/she is required by or under any enactment to perform. Starting pay shall be determined in accordance with appropriate Departmental Circular letters. New Entrants will be placed on the minimum of salary scale.

Hours of Work

The person appointed will be required to work a 35-hour week Monday to Friday, which equates to a 7-hour day to be accounted for within attendance hours of 9 a.m. to 5 p.m. with one hour lunch between 1.00 p.m. and 2.00 p.m.

A flexi system is also in operation.

Garda Vetting

Candidates may be subject to Garda Vetting. Appointment(s) will be considered having regard to receipt of satisfactory Garda Vetting, particularly to determine suitability to work with children/vulnerable adults.

Citizenship

Candidates must, by the date of any job offer, be:

(a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or

(b) A citizen of the United Kingdom (UK); or

(c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or

(d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a Stamp 4 visa; or

(e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a Stamp 4 visa; or

(f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a Stamp 4 visa.

Work Permit

All non-EU/EEA citizens must hold a valid work permit prior to and for the duration of their contract. The work permit must allow you to work full time for Wicklow County Council. It is the responsibility of individual employees to ensure that you have a valid work permit. If at any stage during your contract, you cease to hold a valid work permit you must immediately advise Wicklow County Council and your employment will cease with immediate effect.

Health

For the purposes of satisfying the requirements as to health it will be necessary for successful candidates, before they are appointed, to undergo at their expense a medical examination by a qualified medical practitioner to be nominated by the local authority. On taking up appointment the expense of the medical examination will be refunded to candidates.

Residence

Holders of the office shall reside in the district in which their duties are to be performed or within a reasonable distance thereof.

Annual Leave

Annual leave entitlement will be 27 days per annum exclusive of public holidays and Good Friday.