Assistant Training Centre Manager

Salary scale

€62,952 - €98,008 (including two long service increments). As per DES guidelines, new appointees who are entering this grade for the first time will start at the minimum point of the scale; however incremental credit may apply if, immediately prior to appointment, the appointee is already a serving Civil or Public Servant. Rate of remuneration may be adjusted from time to time in line with Government pay policy.

Location

Appointment is to Louth and Meath Education and Training Board Scheme. Initial assignment will be to the Regional Skills Training Centre in Dundalk.

Reporting/Accountability Relationship

The Assistant Training Centre Manager will report and be accountable to the Training Centre Manager in the first instance, reporting also, as appropriate, to the Chief Executive or delegated officer.

Post Summary/Purpose

The post of Assistant Training Centre Manager is an integral part of the FET management team, and the duties assigned will encompass a broad range of duties within LMETB’s Training Services and FET Service. These duties and responsibilities may change over time to meet the requirements of the Training Service and/or the overall FET service.

To meet changing requirements within the Training Service and LMETB’s FET service, the Assistant Training Centre Manager may be required to rotate responsibilities and areas of work.

The Assistant Training Centre Manager, as part of the FET Senior Management Team, is responsible for:

• The efficient and effective management of human, financial and physical resources as appropriate.

• The delivery and expansion as appropriate of the provision and services as required by learners/trainees/apprentices and stakeholders.

• The delivery of targets as outlined in the annual business planning and budgeting process.

• Decision making in their areas of responsibility including management of a large, multilevel staff.

ELIGIBILITY CRITERIA

Citizenship Requirement

Eligibility to compete for posts is open to citizens of the European Economic Area (EEA) or to non-EEA nationals with a valid work permit. The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein and Norway. Swiss citizens under EU agreements may also apply.

Health and Character

Those under consideration may be required to complete a health and character declaration and a Garda Vetting Form. References will be sought.

Essential Criteria

• A qualification at minimum Level 7 on the National Framework of Qualifications or its equivalent, and/or significant relevant work experience.

• An understanding of the strategic challenges for LMETB’s FET department.

• A record of work-based achievement in an education and training context.

• Demonstrated ability to work as part of a team.

• Significant experience of staff supervision, financial management, business planning, and industrial relations.

• Experience in managing facilities.

• Experience of working with employers/employer groups.

• Excellent communication and interpersonal skills, both verbal and written.

• Excellent presentation skills.

• Access to own transport.

• Flexible in relation to working hours.

Desirable Criteria

• Significant post-qualification work experience and/or significant experience with FET client groups.

• Knowledge (or ability to quickly acquire) of LMETB FET provision/support services and understanding of the role of FET Assistant Training Centre Manager - Training Services.

• Knowledge (or ability to quickly acquire) of national developments relating to apprenticeship and traineeship programmes.

• Demonstrated enthusiasm, positive attitude, flexibility and initiative.

• Familiarity with SOLAS Apprenticeship Scheme and its procedures.

• Competent in Microsoft Office.

• Experience using management information systems.

• Evidence of ability to adapt to changing work patterns and accept responsibility.

• Experience implementing initiatives (e.g., business planning, budgets, quality systems).

• Experience with certification and quality assurance systems.

• Knowledge (or ability to quickly acquire) of LMETB quality assurance systems.

• Ability to analyse data and make recommendations.

• Experience in instructing, teaching, training or tutoring.

• Ability to work with individuals and diverse groups to deliver education and training services.

• Successful completion of an appropriate Instructor/Trainer/Tutor Development Programme.

Candidates must have the requisite knowledge, skills and competencies to fulfil the role to a high standard.

Duties and Responsibilities • Assist in the planning, monitoring and control of all day and evening training activities and services assigned, both in-centre and out. • Participate in business planning and budgeting by assisting the development and management of training activity plans in terms of inputs, outputs and outcomes while adhering to budgets and achieving KPIs. • Ensure activity plans and budgets are monitored and achieved, taking corrective action where needed. • Engage in achieving deliverables of the LMETB Strategy Statement, FET Division Plans, strategic performance agreements, etc. • Ensure services are delivered efficiently, cost-effectively, and meet QA and certifying body requirements. • Assist the Director of FET and HR Department in selection of staff. • Support staff development to ensure high performance. • Support linkages with host ETBs for apprenticeship/traineeship collaboration. • Support development of new programmes to meet local and regional needs. • Contribute to research, consultation and writing of joint FET/HE programmes. • Manage, communicate with and motivate staff. • Safeguard stock/assets and organisational reputation. • Arrange effective planning, management and distribution of resources. • Ensure Management Information Systems are utilised and maintained. • Provide reporting requirements in a timely manner. • Contribute as a senior manager to LMETB FET provision. • Liaise with agencies, organisations, certifying bodies and employers. • Maintain knowledge of apprenticeship systems and developments. • Maintain awareness of traineeships and their structures. • Establish communication systems and structures with relevant agencies. • Represent LMETB on boards/committees as required. • Ensure compliance with Health & Safety legislation. • Assist with QA, Risk Management, Corporate Governance and Performance Development. • Promote continuous improvement and innovation. • Approve purchases and authorise payments within limits. • Facilitate coordination across all LMETB FET activities. • Keep abreast of developments in programme design, delivery and assessment. • Liaise with R&D team as required. • Undertake other duties/projects as assigned. • Deputise for the centre manager. • Any duties assigned by CE or delegate. COMPETENCIES REQUIRED Leadership

• Actively contributes to development of strategies and policies.

• Builds and sustains high performance.

• Leads and maximises team contribution.

• Considers broader impacts.

• Defines objectives and delegates effectively.

• Develops others through coaching and opportunities.

• Identifies innovative service delivery opportunities.

Judgement, Analysis and Decision Making

• Researches issues thoroughly and gathers necessary information.

• Understands complex issues, evaluates data.

• Identifies inter-relationships.

• Makes clear, timely, well-grounded decisions.

• Considers wider implications.

• Takes firm positions when needed.

Management and Delivery of Results

• Takes responsibility for challenging tasks and delivers to a high standard.

• Plans and prioritises effectively.

• Ensures quality customer service.

• Seeks better ways of doing things.

• Open to new ideas and initiatives.

• Ensures controls and performance measures are in place.

• Manages multiple projects effectively.

Interpersonal & Communication Skills

• Presents information confidently and logically.

• Encourages open discussions.

• Promotes teamwork.

• Maintains composure when influencing others.

• Instills strong customer service focus.

• Builds networks for problem-solving.

• Engages effectively with stakeholders.

Specialist Knowledge, Expertise and Self Development

• Understands roles, objectives and targets.

• Has breadth and depth of knowledge of department/organizational issues.

• Considered an expert by stakeholders.

• Actively seeks self-development.

Drive & Commitment to Public Service Values

• Self-motivated and performance-driven.

• Honest, trustworthy and reliable.

• Puts the citizen at the centre of services.

• Leads by example, upholding ethics and integrity.