Branch Administrator

The Kilkenny Branch of Down Syndrome Ireland is now recruiting for a part time Branch Administrator to join the Team. 

We are dedicated to enabling people with Down syndrome to live life to the fullest. We aim to do this throughout their life through social, educational, and developmental activities. 

Working as a member of the Kilkenny Branch Team, you will be involved in the development and delivery of a dynamic, volunteer led service for the Down Syndrome Community in the county. 

As Branch Administrator, you will actively engage with members, families, carers, and stakeholders in providing a strong service for our membership.

Responsibilities: 

Act as first point of contact for new members.

To service the administration need of the Branch on a consistent basis and when required involving: dealing with the public, National Office, funders and Donors, programme deliverers etc,

To regularly update, organise and expand information and resources and ensure information is accessible to members and their families.

To liaise with local and national authorities regarding available grants.

To build relations with National bodies, including local representative such as DFI, National Disability Authority, Inclusion Ireland etc.

To support the Advocacy activities within the branch

To support members and families in accessing training and support both within the branch and externally through providing information, materials and organising training / support events.

To assist in administrative functions of the Branch.

To research and record queries and report on member’s needs, monitor new needs and report to the Committee

To support the running of the Afterschool programme and the provision of weekend hobbies and out of term activities

To support the allocation and provision of therapies, social outlets and respite for members.

To engage in the promotion of Down Syndrome Kilkenny, through positive PR, attendance at events, and other opportunities.

Manage the Branch’s social media platforms including Instagram, Facebook, What’s App etc.

Provide clerical support to the branch committee to include invitations to training courses for families, mailings, and any other correspondence as delegated

Update the management Information system

Undertake bookkeeping duties to include purchase/sales invoice management

Ensure all receipts and payments are recorded correctly and submitted to National Office monthly

Ensure all financial documentation is maintained and filed correctly

Ensure all income and expenditure is recorded correctly on the appropriate support system.

Prepare creditor payments and undertake credit control duties where required

Ensure grant income recorded and expended appropriately

Support Branch Treasurer with financial reporting and operations

Liaise with Down Syndrome Ireland National Offices regarding financial queries/requests

Ensure that effective safety procedures are in place to comply not only with the Health, Safety and Welfare at Work act but also within Down Syndrome Ireland’s policies and procedures (e.g. Safeguarding)

Regular travel may be required to attend meetings and events

Ad-hoc administration duties.

Experience Required: 

At least 2 years administration to include accounts administration experience. 

Experience of the needs of people who have a disability and their families

Excellent organisational and timetabling abilities

Strong attention to detail and numerical skills

Excellent communication, research and interpersonal skills 

Strong IT Microsoft office skills, word, excel and PowerPoint 

Previous experience working on accounts

Excellent telephone manner 

Own vehicle is essential with a full clean drivers’ licence

The Branch Administrator will have working relationships with people inside and outside the Branch. It will demand working with the public, members, families, carers, staff and volunteers of the Branch. 

Hours & Location: 

This is a part time position working initially 8 hours per week. This may increase over time. The initial contract is for 12 months. The days of work can be negotiated.

Occasional weekend and evening work will be required to facilitate branch committee meetings and branch social events.

This role will be based on on-site working in Kilkenny City