BTEI Co-ordinator

Place of Work: Carlow (the post will require travel within the KCETB area)

Hours of Work: Monday to Friday – 35 hours per week

Salary Scale: Salary will be paid in accordance with such rates as may be authorised by the Department of Further and Higher Education, Research, Innovation and Science from time to time for BTEI Coordinator positions. Current scale for grade is €48,911 – €76,237 (no qualification allowance payable).

Role and Responsibilities:

The responsibilities of the post include the following:

Management and Administration

• Plan, develop, timetable and manage the BTEI Programme (QQI Levels 3–6), including Community Strand BTEI (where relevant), its development, integration and delivery on a day-to-day basis in consultation with the Adult Education Officer or Director of Further Education and Training.

• Plan, manage and monitor BTEI budgets and expenditure annually and complete financial projections and reports as per SOLAS, Department of Further and Higher Education, Research, Innovation and Science and other requirements.

• Ensure premises, facilities and resources (including ICTs) used in delivery of the programme are appropriate and relevant to the needs of learners, staff and provision and in line with all QA standards.

• Ensure accurate and complete data and information is securely maintained on the programme and participants (FARR, PLSS etc.) at all key stages.

• Keep records and report on or make submissions on the programme annually to key stakeholders e.g. ETB, community partners, SOLAS, DFHERIS as appropriate (in consultation with AEO, FET Director or CE).

• Keep up to date with relevant legislative and policy developments in the sector and keep staff and other colleagues informed as appropriate.

Supporting Staff and Learners

• Provide vision, clarity and direction in line with key functions of BTEI for all involved in the implementation and delivery of the programme.

• Allocate staff to the programme and lead, monitor and support them in the delivery and integration of their course(s).

• Hold regular meetings with staff as appropriate and or provide structured opportunities for in-service or staff development.

• Implement screening processes with learners who apply for programmes to assess their interest, motivation, as well as numeracy, literacy and IT capabilities prior to entry.

• Confer with and advise learners (in collaboration with Guidance staff) as to their most appropriate course or level of learning available to meet their needs.

• Provide mechanisms for learner consultation, evaluation and feedback to inform future programme planning.

• Provide student supports within the resources and guidelines of the programme.

• Enhance own expertise through training, development, and networking.

Development and Quality Assurance

• Actively participate in the development of a coherent and integrated strategy or plan for ETB part-time adult education provided in the city or county area.

• Champion the pivotal role of BTEI provision in the continuum of available opportunities.

• Design and promote courses and programmes to match local skills demands and respond to learners needs in numerous locations and on a city or county wide basis.

• Ensure accreditation is provided as appropriate on all programmes and ensure systems and procedures are robust and in line with validation and QA agreements.

• Highlight and maintain a learner centred and adult education ethos on the programme.

• Maintain integrity of QA procedures in the programme and strive to achieve the highest quality standards.

• Ensure staff are aware of and following codes of practice and procedures in key areas in line with QA agreements as well as other key policy and legislative requirements.

Networking

• Promote the BTEI through networking, awareness raising, and publicity.

• Work in integrated and collaborative ways with ETB colleagues in other part-time and full time programmes.

• Work closely with Adult Literacy Services to provide reasonable progression pathways for basic education learners.

• Work with the Guidance Service toward the implementation of a guidance plan for BTEI on a city or county wide basis.

• Liaise and support community and voluntary groups to be involved as local providers of BTEI funded courses in their localities.

• Liaise with others involved in the local delivery of adult and further education as well as key agencies who have connections with target groups to identify emerging needs or enable referral, joint delivery of programmes etc.

• Establish links with enterprise, business and employers to ensure ongoing relevance and appropriateness of BTEI programme in up-skilling and re-skilling initiatives in line with ETB integrated service requirements.

• Act in a representative capacity if required in relation to adult education and upskilling issues and initiatives.

This list is not an exhaustive list and you may be required to take on other tasks and duties for the proper and effective performance of your role.

Essential Requirements:

The following are essential requirements for appointment to the post:

• A qualification at Level 7 on the National Framework of Qualifications or its equivalent, and or significant relevant work experience. Third level qualification(s) in relevant discipline(s) commensurate with this role would be a decided advantage.

• A high level of knowledge and expertise in the area of Further Education and Training.

• Broad public sector knowledge relevant to this area of work.

• Excellent oral and written communication skills.

• Excellent ICT and administration skills.

• Willingness to work flexible hours outside of normal office hours.

• Full clean driving licence and access to a car.

Conditions of Service

Citizenship Requirement

Candidates should note that eligibility to compete is open to citizens of the European Economic Area (EEA) or to non-EEA nationals with a valid work permit. The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein, Norway, Switzerland and Norway. Swiss citizens under EU agreements may also apply.

Vetting

Kilkenny and Carlow ETB is registered with the National Vetting Unit (NVU). As part of the Board’s recruitment and selection process, offers of employment to all posts may be subject to NVU disclosure.

References

Kilkenny and Carlow ETB reserves the right to seek both written and verbal references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated. Kilkenny and Carlow ETB also reserves the right to determine the merit, appropriateness and relevance of such references and referees. Please note that candidates are requested not to submit references with their application form.

Pre-Employment Health Assessment

A candidate for, any person holding, the office must be fully competent and capable of undertaking the duties attached to the office and in a state of health such as would indicate a reasonable prospect of the ability to render regular and efficient service.

Candidates will be required to undergo a pre-employment health assessment which will be reviewed by the ETB’s Occupational Health Service. An offer of employment is subject to satisfactory pre-employment health assessment.

Probation

Where a person is appointed to the position of BTEI Co-ordinator to Kilkenny and Carlow ETB, the first twelve months of their contract will be regarded as the probationary period. The appointment will be confirmed subject to satisfactory performance of the duties of the post.

Superannuation and Retirement

The successful candidate will be offered the appropriate superannuation terms and conditions as prevailing in the Civil or Public Service at the time of being offered an appointment. In general, an appointee who has never worked in the Public Service will be offered appointment based on membership of the Single Public Service Pension Scheme.