Budget Management Coordinator

OVERALL, ROLE OBJECTIVE:

The Budget Management Coordinator will report to the Budget Management Team Lead and their role is to support the Business Development and Project Services Teams by providing office-based resource to assist with the maintenance and budget management of quotes. The main objective of this position is maintenance and effective budget reporting on global technical proposals and to manage budgets throughout the lifecycle of the quote generation process. This enables the Business Development team to concentrate on new business and global technical proposals.

JOB SPECIFIC RESPONSIBILITIES:

The post holder will:

Be responsible for financial and contractual budget oversight for the life cycle of a project, from quote award to close out.

Maintain Budget Tracking in appropriate Systems.

Consult with other departments and other Almac Clinical Services sites to ensure that the quotes are accurate and are based on the scope of work outlined within the quote and are clearly understood.

Analyse and validate quotes and budgetary changes and provide appropriate commentary to Project Managers and Customers to support the overall budget value. Proactively communicate budgetary issues to internal parties.

Analyse data using Excel formulae, pivot tables, V look ups, QlikView analytics solution and Power BI reports,

Work cross-functionally with many departments to fulfil internal and external requests.

Be assigned to specific clients based on the request from the field sales team to monitor spend versus last approved version of the quotes – be proactive in gathering the requirements from internal departments detailing all the information to allow the Proposal Development Coordinator to review and update the quote, and route to the client for approval.

Review monthly reports from Finance, for example, out of scope quotes and conduct an analysis. Be proactive and engage with project services and other internal departments to gather the requirements needed to initiate a request for an updated version by the Proposal Development Coordinator

Attend and engage in scheduled project team meetings as required.

QUALIFICATIONS

Bachelor’s Degree Qualification (Finance or Business Degree) or equivalent

OR

Extensive pharmaceutical experience

EXPERIENCE

Demonstrate ability to process and analyse complex data.

Experience of analysing data

KEY SKILLS

Proficiency in the use of Microsoft Office packages (to include Word, Excel, Outlook, and PowerPoint)

Proven ability in building and maintaining internal customer relationships.

Proven ability in problem solving and data analysis

Ability to organise, plan and prioritise tasks within a high volume, varied workload, to include ability to work to deadlines.

Effective communication skills (verbal & written)

Ability to work effectively on own initiative and effectively contribute within a team environment.

Ability to maintain a high level of accuracy and confidentiality in all work undertaken