Building Facilities Manager

The Role

Fingal County Council is seeking applications from suitably qualified candidates with relevant experience for the position of Building Facilities Manager.

The role of a Building Facilities Manager with Fingal County Council comprises responsibility for the maintenance and upkeep of all Corporate Buildings to ensure that all aspects of the buildings are to a suitably high standard, ensuring they are a safe, comfortable and engaging environment for the staff to work from, for the public to access services and to hold events. It is proposed to form a panel of qualified candidates from which vacancies will be filled during the lifetime of the panel.

The Building Facilities Manager will also be required to streamline Planned Preventative Maintenance and Asset Management programmes across our Corporate Buildings. The Council is certified to the ISO 50001 standard for Energy Management and the Facilities Manager will be a key member of the Energy Management Team, which works on energy-related projects to improve energy efficiency throughout our property portfolio.

Duties

The successful candidate will be required to carry out all duties as assigned from time to time. The duties will include but are not limited to the following:

• Working as Facilities Team Lead, reporting to the relevant Senior.
• Regular monitoring and maintenance of Mechanical, Electrical, HVAC systems in designated Council facilities.
• Maintain up-to-date knowledge of Council facilities, systems, equipment and related maintenance records and ensure accurate recording of maintenance.
• Overseeing building projects, renovations, and refurbishments on the building efficiently and in line with budgets.
• Management and optimisation of office layouts and co-ordination of physical office moves, furniture set-ups and relocation of departments to new offices to meet organisational needs.
• Managing all relevant Statutory Inspections and required testing in respect of Health and Safety and risk-management of Mechanical and Electrical systems in all Council facilities.
• Monitoring of energy, water and waste indicators and compliance with sustainability targets through ongoing system management, system upgrades and building improvements.
• Having an active role with the Council's multi-disciplinary Energy Team in pursuing energy and carbon indicators in line with National Energy Efficiency Action Plan and SEAI protocols (Energy MAP).
• Working with the Facilities team to develop multi-site facilities management frameworks in compliance with ISO 50001 standards.
• Advising and participating in the procurement of Frameworks for mechanical and electrical services (including lifts, fire-safety, UPS, and security).
• Evaluating and advising on maintenance issues in Council buildings in relation to mechanical and electrical systems.
• Maintaining the general presentation, hygiene standards and cleanliness of Council buildings and complexes.
• Maintaining and advising on Security Systems (CCTV/Fire Alarm/Intruder Alarm/Access Control) on designated Council properties.
• Being responsible for a call-out system for emergencies, security and alarm-related callouts.
• Managing and monitoring facilities contracts such as general facilities, utilities, and security and ensure value for money and the delivery of high quality services.
• Developing and maintaining strong relationships with contractors and suppliers to ensure a high standard of delivery and project execution.
• Preparing a comprehensive preventative maintenance programme for Council buildings.
• Managing the facilities team in day-to-day operation of buildings, including aspects of the Fire Management System.
• Maintaining an appropriate risk register by identifying risks and developing appropriate mitigation to ensure smooth continuance of business functions.
• Preparing facilities for internal and external audits.
• Having an active role in the implementation of Fingal County Council's Climate Action Plan.
• Other duties as may be assigned.

CHARACTER

Each candidate must be of good character.

HEALTH

Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

EDUCATION, TRAINING, EXPERIENCE, ETC.

Candidates must on the latest date of receipt of completed application forms have:

(A)

• Have successfully completed a registered apprenticeship as a plumber or electrician under FAS / SOLAS (QQI Level 6 Advanced Certificate), and
• Have achieved a QQI Level 7 qualification subsequently in a relevant discipline of Facilities or Asset Management, and
• Have obtained at least five years satisfactory experience working with a level of responsibility commensurate to the position advertised in the area of Facilities or Asset Management

OR

(B)

• Have achieved a B. Eng Tech., B.Sc., B.E., or M.E. (no degree less than Level 7), in Electrical / Electronic Engineering, Mechanical Engineering, Building Services Engineering, Energy Systems Engineering, Energy Engineering, or Facilities Management and
• Have obtained at least five years satisfactory experience working at a level of responsibility commensurate to the position advertised in the area of Facilities Management.

It is desirable but not essential that candidates:

(a) Hold a current Safe Pass Card

Desirable Skills & Experience

The ideal candidate for the position shall have:

• Satisfactory relevant experience in a similar role.
• Demonstrate a record of achievement as a Building Facilities Manager for a period of at least 5 years, ideally with multiple buildings containing offices.
• Experience of Total Facilities Management and Asset Management systems.
• Ability and proven experience of developing effective relationships with multiple stakeholders.
• Have extensive experience with the maintenance and improvement of Mechanical and Electrical, Heating and Water drainage systems in large buildings and complexes including Fire Safety and UPS.
• Be able to lead and work within multi-disciplinary teams and independently as required in dealing with Contractors and tenants.
• Possess good IT skills including maintenance of detailed records/statistics and preparation of clear performance reports. Practical knowledge of BMS is essential.
• Have a track record of recording and evaluating energy, water and waste and the deployment of systems to reduce their cost and impact.
• Have the ability to troubleshoot and respond to emergency breakdowns in electrical and mechanical systems in the event of fire, flood, break-ins and accidents.
• Have good knowledge and awareness of Health and Safety Legislation and Regulations; the implications for the organisation and the employee; and the application of safety management in the workplace.
• Have systematic understanding of relevant Building Regulations.
• Demonstrate flexibility in terms of working hours as the duties can involve working outside of normal working hours as required.
• Demonstrate effective people management and negotiation skills.
• Have excellent planning, time management and organisation skills with strong attention to detail.
• Be a good communicator, both verbal and written.
• Be self-motivated with a record of demonstrating initiative, judgment and problem solving in a workplace environment.
• Hold a valid Irish/EU full driving licence for class B vehicles or a licence acceptable to NDLS for exchange, free from endorsement and disqualification and access to their own car at all times.

At Fingal County Council, we value our employees and want to support them to develop their careers. We offer flexible working arrangements, competitive salaries and pension benefits, a positive work environment, training and development opportunities, a defined career path in a supportive and inclusive culture and the opportunity to make a difference, along with the following benefits:

• Standard working day is 9-5 with Flexitime (up to 13 flexi days per year)
• Excellent Work/Life balance with Family Friendly Schemes such as Shorter Working Year and Work-sharing
• Opportunities for promotion and career development
• Employee Assistance and Wellbeing Programme
• Pension Scheme
• Blended Working available - up to 2 days per week
• Ongoing training and higher educational support

PROBATION

Where a person who is not already a permanent employee of a local authority is employed, the following provisions shall apply:

(a) there shall be a period after such employment takes effect during which such persons shall hold such employment on probation,

(b) such period shall be one year but the Chief Executive may at his or her discretion extend such period,

(c) such persons shall cease to hold employment at the end of the period of probation unless during such period the Chief Executive has certified that the service of such persons is satisfactory.

SALARY

€61,217, €62,716, €64,464, €66,219, €67,973, €69,541, €71,146, €72,702, €74,253, €76,910 (LSI 1), €79,583 (LSI 2)

Persons who are not serving local authority employees will be based on the minimum of the scale.

Holders of the post shall pay to the local authority any fees or other monies (other than their inclusive salary) payable to or received by them by virtue of their post or in respect of any services which they are required by or under any enactment to perform.