Building & Facilities Supervisor

Salary

Scale 4; SCP 9 – 13; £14.13 – £15.06 per hour

Main Purpose of the Job

The post holder will be responsible for the effective supervision, coordination and delivery of planned and reactive building maintenance, plant and equipment operation, building security, energy management and cleanliness across the Strule Arts Centre.

They will ensure that the Arts Centre meets all regulated standards and provides a safe, efficient and welcoming environment for all customers, staff and visitors. The post holder will lead on the daily operation of building systems and resources, supervise staff and contractors, and respond to operational issues as they arise, including attendance at emergency call outs when required.

Main Duties and Responsibilities

Building Operations & Maintenance

• Lead on the daily operation, monitoring and maintenance of all building plant, equipment and systems, both planned and reactive.

• Conduct daily inspections of the building, grounds, public areas and equipment, identifying defects and ensuring timely resolution.

• Manage the operational performance of heating, lighting, ventilation and the Building Management System (BMS), reporting and arranging repairs as required.

• Carry out routine caretaking, cleaning and maintenance tasks appropriate to the role.

• Maintain accurate records including meter readings, temperatures, system conditions and maintenance activities.

Security & Emergency Response

• Ensure the building is secure, safe and prepared for operational use at all times.

• Develop, maintain and manage security and cleaning rotas.

• Manage the testing, recording and reporting of all fire, alarm and security systems.

• Ensure hazardous materials and chemicals are stored and managed in accordance with statutory regulations.

• Maintain stock levels of maintenance, safety and cleaning supplies.

• Attend emergency call-outs, alarm activations and urgent building issues as required. Out-of-hours attendance will be necessary approximately 12 times per year.

• Take appropriate action during emergency responses to secure the building and resolve operational issues.

Staff Supervision & Contractor Management

• Provide effective leadership, supervision and training to caretaking and cleaning staff, including responsibility for staff rotas, allocation of duties, performance monitoring and ongoing development.

• Manage and coordinate contractors on site, ensuring compliance with health and safety, monitoring performance, approving completed work and reporting deficiencies.

• Ensure consistent delivery of a high standard of customer service by all staff under their supervision.

Facilities, Resources & Environmental Management

• Manage refuse, recycling and waste disposal systems to maintain a clean and safe environment.

• Maintain stock levels and procure equipment, materials and consumables in accordance with Council procedures.

• Support the Council’s energy management objectives by monitoring usage, identifying efficiency opportunities and maintaining relevant records.

Events & Room Set-Up

• Prepare, set up and dismantle events and activities within the Arts Centre.

• Ensure rooms, equipment and spaces are prepared, resourced and maintained to meet the operational requirements of a wide range of uses.

• Assist with the installation and dismantling of exhibitions.

Administration

• Maintain accurate and timely electronic records relating to building operations, maintenance, inspections, health and safety and staffing.

• Use relevant administrative and digital booking/diary systems to support the delivery of building and facilities management functions.

• Raise requisitions and purchases in accordance with Council procurement procedures and financial controls.

• Prepare reports, logs, incident records and documentation as required.

Health & Safety and Safeguarding

• Ensure full compliance with all health and safety legislation, policies and procedures associated with building operations, cleaning and maintenance.

• Manage and record legionella monitoring, in line with statutory and Council requirements.

• Ensure staff follow safe working practices and use appropriate PPE and equipment.

• Provide first aid cover and log incidents, accidents and near misses in line with the Council’s procedures.

• Assist in the implementation of fire safety procedures, emergency response arrangements and evacuation drills.

• Adhere to FODC Safeguarding Policies and Procedures.

General

• To comply with all the Council’s policies and procedures including the Employee Code of Conduct and the Employee and Councillor Working Relationship Protocol.

• To ensure full compliance with all Health and Safety at Work legislation in accordance with the Council’s Health and Safety at Work policy and all associated procedures and guidance and to be an advocate for high standards of Health and Safety performance.

• To promote the Council’s equal opportunities policies and avoid all forms of discrimination as an employer and a service provider.

• To implement all Financial and Procurement policies and procedures.

• To comply with employee responsibility in relation to all records held, created, or used as part of the Council’s business. All records, paper or electronic, are public records and accessible by the general public, with limited exceptions, under the Freedom of Information Act 2000, the Environment Regulations 2004, and the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

• To undertake the duties of the post at all times in a manner that enhances and promotes the positive image of Fermanagh and Omagh District Council.

• The postholder will be expected to be flexible and adaptable to meet the changing needs and requirements of the organisation. The above list should not be seen as an exhaustive list of duties, and the postholder will be expected to undertake other relevant duties, as required.

Essential Criteria

Experience of working in a public use building e.g. leisure, education, health facilities, shopping centres to include:

a) Carrying out caretaking, maintenance or facilities-related duties

b) Undertaking security responsibilities

c) Interacting with members of the public in a customer facing environment

Ability to work as part of a team and share responsibilities

Ability to communicate effectively with members of the public

Working knowledge of Health & Safety requirements in carrying out cleaning duties

Competent in the use of IT systems to fulfil the needs of the post

Desirable Criteria

Ability to use IT systems to complete logs, process environmental data and building management information, and produce reports.

Demonstrable understanding of energy management, building systems or maintenance procedures.

One year experience of working in a public use building e.g. leisure, education, health facilities, shopping centres to include:

a) Caretaking duties

b) Security duties

c) Working with members of the public

d) Working with plant, building systems or equipment

Health & Safety Qualification and/or training

Hours of Work

The normal working week will be 22.5 hours. The normal rota will be 8am to 12.30pm, Monday to Friday.

The shift pattern is set out below. Please note that this may be subject to change and variation depending on service operational requirements.

Salary

Scale 4; SCP 9 – 13; £14.13 – £15.06 per hour. The postholder will be paid monthly into their bank or building society account.

General

The appointment will be subject to:

a) Satisfactory references from two referees, one of which should be from the present or previous employer.

b) Councils receipt of a satisfactory basic Access NI disclosure.

c) A satisfactory standard of attendance, conduct and performance in carrying out the duties of the post.

d) The satisfactory completion of a probationary period of six months with a three-month review.

e) The terms of the Northern Ireland Local Government Pension Scheme.

f) The production of evidence of educational and or professional qualifications as listed on the Application Form.