Business Manager

Job Purpose

The Business Manager manages HomeBawn Ltd’s finance, HR, administration and IT operations. This role ensures strong financial oversight, efficient internal processes, and compliance with governance and audit requirements.

Key Responsibilities:
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• Manage all aspects of financial administration including budget preparation, invoicing, debt management, purchasing and budget management.
• Lead the preparation of annual and project budgets in consultation with the Director and budget holders, ensuring alignment with strategic and operational priorities.
• Monitor income and expenditure against agreed budgets, producing accurate monthly, quarterly, and year-end reports for the Director and Board.
• Produce financial reports in relation to end of year accounts and auditing requirements.
• Coordinate financial reporting processes, support external audits, and ensure financial records are accurate and compliant.
• Ensure budgetary controls are in place and that all budget holders are supported in understanding and managing their financial responsibilities.
• Ensuring day-to-day transactions such as accounts payable, cash receipts and accounts receivable, credit card transactions, and payroll are recorded properly.
• Manage gift shop sales and stock control.
• Act as the primary point of contact for auditors, ensuring all required financial records, reports, and documentation are prepared and provided in a timely manner.
• With support from an external HR partner, manage HR administration, including payroll, recruitment processes, contracts, induction, staff records, with adherence to employment law.
• Prepares and submits information to outsourced payroll services, ensuring that submissions are accurate and timely.
• Develop and implement a Learning and Development programme for staff, ensuring full compliance with all statutory training requirements while supporting ongoing professional and career development across the organisation.
• Oversee IT systems, liaising with our chosen supplier, actively managing the contract to ensure high standards of service delivery.
• Develop and implement the required processes for reporting, as required by funders, the Director and the Board.
• Line manage employees, providing clear direction, development support, and feedback.
• Oversee the development and effective operation of the ticketing and booking systems for the facilities at Seamus Heaney HomePlace and the Writers Residency.
• Develop and successfully implement appropriate procurement procedures · Oversee general office functions and the procurement of office supplies and services.
• Contribute to strategic and operational planning by providing financial and operational insights to the Director and Board.
• Co-ordinate and support grant applications to maximise income raising potential.
• Lead the development and implementation of budgeting related risk management strategies to identify, evaluate, and minimize organizational risks across operations.
• As a keyholder, participate in a rota of managers who may be required to respond to emergency callouts.