Capital Project Coordinator

A key role, providing support to the Capital Projects Manager and to the Head of Garda Estate Management and the Office of Public Works (OPW), the Capital Project Coordinator will assist in the development and delivery of building projects on An Garda Síochána’s Capital Estates Programme 2026–2030 and other necessary capital projects.

Successful execution of such developments requires skilled and effective project management. This role offers a unique and exciting opportunity for a talented professional to coordinate the delivery of projects from inception, through each stage of development, design, construction, to the final delivery and handover. The role is diverse and includes engaging with senior managers across all stakeholders, including An Garda Síochána, OPW and the Department of Justice (DoJ).

The Capital Project Coordinator will assist in the development of initial concepts, project briefs, requirements and designs of Garda premises in close collaboration with OPW design teams, providing technical input and feedback on proposed designs and security considerations.

Principal Duties and Responsibilities

• Assist and report to the Capital Project Manager in the development of initial concepts, briefs of requirements and designs during the early stages of capital projects.
• Coordinate initial feasibility studies, site assessments and technical surveys in collaboration with the Capital Project Manager and the OPW.
• Assist in developing proposals for long-term Master Plans of large Garda campuses, including Garda Headquarters Phoenix Park, Garda Training College and other projects under An Garda Síochána’s Estates Capital Programme.
• Review building designs to ensure compliance with operational and security requirements and building regulations, escalating concerns and observations where appropriate.
• Assist in the delivery of individual projects, identifying opportunities to improve designs by considering best practice, supporting An Garda Síochána operations, improving health and safety, security and quality, reducing defects and ensuring best value-for-money compliant solutions.
• Act as Project Coordinator and first point of contact for stakeholders, including OPW and the Department of Justice, throughout project lifecycles.
• Coordinate the identification of operational requirements from An Garda Síochána colleagues and demonstrate commitment to delivering projects that meet strategic and operational objectives.
• Maintain strong working relationships while advising, monitoring and reviewing project inputs from various stakeholders throughout all project stages.
• Ensure records are maintained in a clear, systematic and auditable manner.
• Carry out general organisational functions, including establishing meeting schedules, attending and recording meetings, and setting up, managing and maintaining document information and control systems.
• Manage a number of direct reports.
• Travel throughout the country to attend site visits, stakeholder meetings and other project-related activities.

This description of the role is not intended to be an exhaustive list of duties and responsibilities and may be reviewed from time to time to reflect the needs of the role and organisation.

Essential Professional Qualifications, Experience, Requirements and Skills

Candidates, by the closing date, must:

• Hold a qualification at National Framework of Qualifications (NFQ) Level 6 or higher in a relevant discipline, such as:

OR

• Have a minimum of two years' experience assisting in the delivery of building projects, for example in:

Candidates must also have:

• Professional experience assisting with the management of multiple projects, prioritising tasks, working to schedules and meeting tight deadlines.
• Proficient IT skills, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint and Teams).

Desirable Criteria

It is desirable that candidates have experience in:

• Public Spending Code compliance, Infrastructure Guidelines and Public Procurement Policy standards.
• Assisting across all project stages in accordance with the Capital Works Management Framework or equivalent.
• Budget management and preparing or monitoring detailed cost plans.
• Assisting project delivery under Irish Planning and Building Regulations.
• Sustainability, climate action or a relevant qualification in this area.

It is also desirable for candidates to hold:

• A current full Category B driving licence without endorsements.

Key Skills and Competencies for Effective Performance at Executive Officer LevelPeople Management

• Consults with and encourages full engagement of the team through open and constructive discussions.
• Gets the best from individuals and the team while addressing performance issues where necessary.
• Values and supports the development of team members.
• Encourages and supports new and more effective ways of working.
• Deals constructively with tensions within the team.
• Encourages, listens to and acts on team feedback to improve performance.
• Actively shares information, knowledge and expertise to help the team achieve objectives.

Analysis and Decision Making

• Effectively deals with a wide range of information sources, investigating all relevant issues.
• Understands the practical implications of information within the broader organisational context.
• Identifies and understands key issues and trends.
• Correctly interprets numerical information and performs accurate calculations.
• Draws balanced conclusions and makes evidence-based recommendations.

Delivery of Results

• Takes ownership of tasks and ensures successful completion.
• Works logically and pragmatically, setting objectives and delivering results through effective prioritisation.
• Constructively challenges existing approaches to improve customer service delivery.
• Accurately estimates project timelines and plans contingencies to overcome obstacles.
• Minimises errors by reviewing outcomes and implementing improvements.
• Maximises team contribution to ensure effective delivery.
• Ensures service delivery procedures, protocols and reviews are established and implemented.

Interpersonal and Communication Skills

• Adapts communication style to suit different audiences and situations.
• Actively listens to the views of others.
• Builds cooperation through effective liaison with other groups.
• Negotiates where necessary to achieve satisfactory outcomes.
• Maintains a customer-focused, efficient and respectful approach.
• Deals professionally and confidently with challenging issues.
• Communicates clearly and effectively, both verbally and in writing.

Specialist Knowledge, Expertise and Self-Development

• Demonstrates high levels of expertise within their specialist area and provides guidance to colleagues.
• Understands the role, objectives and targets and how they support the organisation's overall service delivery.
• Leads by example by supporting personal and team development initiatives.

Drive and Commitment to Public Service Values

• Demonstrates commitment to the role and consistently performs to a high standard.
• Shows flexibility and openness to change.
• Remains resilient and determined despite obstacles.
• Places customer service at the centre of personal and team performance.
• Acts honestly, ethically and with integrity.
• Promotes integrity and ethical behaviour in others.

Eligibility to Apply and RestrictionsCitizenship Requirements

Eligible candidates must be:

a) A citizen of the European Economic Area (EEA), comprising the Member States of the European Union, Iceland, Liechtenstein and Norway; or

b) A citizen of the United Kingdom (UK); or

c) A citizen of Switzerland under the EU–Switzerland Agreement on the free movement of persons; or

d) A non-EEA citizen holding a Stamp 4 or Stamp 5 immigration permission.

Please note that a 50 TEU visa, which replaced Stamp 4EUFAM following Brexit, is accepted as equivalent to Stamp 4.

Candidates must remain eligible up to the date of any job offer.

Collective Agreement: Redundancy Payments to Public Servants

The Department of Public Expenditure, Infrastructure, Public Service Reform and Digitalisation introduced a Collective Agreement effective from 1 June 2012 regarding ex gratia redundancy payments.

Individuals who availed of this agreement are not eligible for re-employment in the Public Service for two years following termination of employment. Successful candidates must demonstrate that any period of ineligibility has expired.

Incentivised Scheme for Early Retirement (ISER)

Retirees under the ISER Scheme, as set out in Department of Finance Circular 12/09, are not eligible to apply for another position in the same employment or sector.

Department of Health and Children Circular 7/2010

The Targeted Voluntary Early Retirement (VER) Scheme and Voluntary Redundancy Scheme (VRS) introduced under Circular 7/2010 provide that:

• VER participants are permanently ineligible for re-employment in the public health sector or wider Public Service.
• VRS participants are ineligible for re-employment for seven years.

Candidates who availed of the VRS must demonstrate that the exclusion period has expired.

Department of Environment, Community & Local Government Circular LG(P) 06/2013

The Voluntary Redundancy Scheme for Local Authorities introduced under Circular LG(P) 06/2013 provides that participants are ineligible for re-employment in any Public Service body for two years following departure.

These conditions also apply to engagement on a contract-for-service basis.

Declaration

Applicants will be required to declare:

• Whether they have previously availed of a Public Service incentivised early retirement scheme.
• Any Public Service pension benefits, whether currently in payment or preserved.
• Any payment-in-lieu received in respect of previous Public Service employment.

Employer of Choice

As an Employer of Choice, An Garda Síochána offers a range of flexible and family-friendly policies, including:

• Work-sharing
• Shorter Working Year
• Blended Working Policy

These arrangements are subject to the relevant statutory provisions and organisational requirements.

General

The appointment is to a permanent position in An Garda Síochána and is subject to:

• The Policing, Security and Community Safety Act 2024.
• The Public Service Management (Recruitment and Appointments) Act 2004.
• Any other legislation applicable to An Garda Síochána.

Appointments of existing An Garda Síochána staff employed before the commencement of the Policing, Security and Community Safety Act will be to a Civil Service grade under Civil Service terms and conditions, where applicable.

Salary Scale

The Executive Officer salary scale applies to this position.

Executive Officer Salary Scale (Personal Pension Contribution Rate)

Effective from 1 June 2026:

• €38,803
• €40,764
• €41,871
• €44,030
• €45,965
• €47,838
• €49,703
• €51,534
• €53,419
• €55,296
• €57,289
• €58,624
• €60,527¹
• €63,227²

¹ Long Service Increment (LSI 1) may be payable after three years of satisfactory service at the maximum of the scale.

² Long Service Increment (LSI 2) may be payable after six years of satisfactory service at the maximum of the scale.

Personal Pension Contribution

The PPC salary rate applies where an individual is required to pay a Personal Pension Contribution (main scheme contribution) under the rules of their pension scheme.

A different salary scale applies where no Personal Pension Contribution is required.

Candidates should note:

• Appointment will normally be at the minimum point of the salary scale.
• Starting salary is not negotiable.
• Pay rates may be adjusted from time to time in line with Government pay policy.
• Annual increments are subject to satisfactory performance.