Caretaker

Main Duties and Responsibilities

The post holder will be expected to carry out the range of duties outlined below.

Security

• Security of the premises and its contents; ensure that all windows are closed; doors and gates, both internal and external, are locked at the end of each day.
• Open and close the premises and grounds, except in circumstances where the College Management or designated Line Manager authorises another person to do so.
• Safe custody of the keys of the premises, assist with the allocation of keys to cleaning staff (where appropriate) and ensure that keys used by cleaning staff are returned at the end of each working day.
• Monitor and operate the Security Camera System and report all incidents of suspicious activity to the Senior Caretaker.
• Operate Fire Alarm, Intruder Alarm and Building Security Systems and report any faults. Respond to alarm activations within the designated guidelines.
• Attend after-hours break-ins and vandalism at the premises and ensure that the premises are secure (including organising basic repairs to secure the premises) and assist Police, repair workers and others as appropriate. Report any breach of security or suspicious activity of persons immediately to the Senior Caretaker to ensure a safe working environment for building users.
• Apply grit/rock salt in times of snow and frost to ensure pathways and entrances are free from snow and ice.

Cleaning

• Monitor standards of cleaning provision and report to the Caretaker/Estates Manager.
• Monitor suitability and performance of materials and light equipment and advise the Caretaker/Estates Manager where these are inappropriate for the task.
• Ensure that all hard surfaces, paths and ornamental grounds around the property are clean, tidy and free of litter and report any defects.
• Ensure that all external surface drains, gullies and kitchen grease-traps within the building complex are free flowing and clean by removing any obstructions.
• Ensure that bins within the building complex are emptied regularly as requested and washed and cleaned.
• Provide an ongoing cleaning service to the entire premises dealing with spillages, flooding, regular toilet cleaning, litter or any cleaning problem associated with weather conditions.
• Replenish toilet rolls, soaps, paper towels and any other requisites as required throughout the College day.
• Clean external signs, light covers and notices in line with Health and Safety Regulations.
• Clean non-electrical fittings on all portable heating and ventilation equipment.
• Ensure that adequate supplies of cleaning materials and light equipment are kept and the equipment is kept in good condition, used and stored correctly. Ensure that all defects in cleaning equipment are reported to the Senior Caretaker.
• Clean all fixed glass surfaces using appropriate equipment provided and in compliance with Health and Safety and College Policy.

Porterage

• Administer the despatch of goods and equipment from the College in line with agreed practice.
• Receive and transport goods and materials that have been delivered to the College premises and distribute them to designated areas as requested.
• Prepare rooms for activities (e.g. Examinations, Governing Body meetings, Open Events) and other purposes, including setting out and removal of tables, chairs and other furniture/equipment, including AV equipment as required.
• Transport all refuse bins to and from their collection point.
• Distribute incoming and internal mail and collect external mail for despatch.

Mechanical and Electrical Services

• Efficient operation of the boiler/heating system.
• Ensure lighting and heating of the premises and the routine maintenance of plant. Replace lamps, tubes and plugs using appropriate equipment.
• Ensure adequate fuel is available and assist with requisitioning.
• Assist with the monitoring and documentation of the usage of fuel, water and electricity and be proactive to eliminate waste.
• Assist with the inspection of firefighting equipment and other relevant services, including the testing of Emergency Systems, and report any defects.

Handyperson Duties

• Carry out handyperson duties within the competence of the post-holder.

Administration

• Report to the Senior Caretaker on the cleaning of premises, noting any defects in the premises internally and externally.
• Assist with the monitoring of outside contractors.
• Complete all paperwork associated with the post.
• Assist with the maintenance of consumable stocks (e.g. oil/water records and inventory of equipment).
• Ensure that defects in electrical equipment are reported to the Senior Caretaker and that a record of equipment is kept. All equipment is to be cleaned and stored safely.

General Conditions

• All duties must be carried out to comply with:
• All duties will be carried out in the working conditions normally inherent in the particular job.
• Co-operate in using College Communication Systems including telephone, pagers, radio or other systems.
• Duties will be carried out for jobs up to and including those in the same grade, provided such duties are within the competence of the employee, as required by the Director or his/her nominees.

General Duties

The post holder is expected:

• To promote and raise the profile of the College and the services it provides to the local business and civic community.
• To comply with and actively promote College policies and procedures on all aspects of Equality, Health & Safety and Quality.
• At all times observe all internal College Policies and Procedures.
• To act in standby support of general administration as required (e.g. cover, evenings, registrations, receive callers).
• Take responsibility for the receipt, safe handling and recording of monies as directed.
• This job description is not prescriptive, and the post holder may be expected to undertake other duties appropriate to the grade as may be assigned by the Chief Executive or his nominated officer(s).

This job description is intended to indicate the broad range of responsibilities and requirements of the post. It is neither exhaustive nor prescriptive. It is anticipated that the post-holder will assume additional responsibilities as and when new projects and/or areas of focus for the College develop. The College reserves the right, in consultation with the post-holder, to amend the job description to meet the changing needs of the College.

Qualifications & Experience

GCSE English Language and Maths (Grade A*–C) or equivalent.

Level 2 qualification in a trade area.

A minimum of 6 months' experience of caretaking, premises management or building maintenance.

Excellent communication skills.

Ability to work within a team.

General

• Have access to a form of transport that enables you to carry out the duties of the post.