CEO Office Administrator

Are you passionate about making a real difference in people's lives?

We're looking for a compassionate and dedicated CEO Office Administrator to join our dynamic team in Dún Laoghaire, Dublin, Co. Dublin, where person-centred care is at the heart of everything we do.

About the Role:

The CEO Office Administrator will play a key role in ensuring the smooth, efficient, and professional running of the CEO’s Office and National Office operations. Working closely with the Executive Assistant to the CEO, you will provide high-quality administrative, coordination, and organisational support that helps senior leadership focus on strategic priorities. This role offers exposure to executive-level decision-making, governance processes, and organisational operations, making it an excellent development opportunity for someone who is detail-focused, reliable, discreet, and eager to grow within an executive environment.

The contract available is:

Fixed Term (2 years), Part-Time, 20 hours

The salary range is €28,542 - €37,689 – DOE – pro-rated based on hours worked.

What You'll Be Doing:

• Deliver day-to-day administrative support at National Office, ensuring smooth operations for the CEO’s office
• Support the scheduling, preparation, and organisation of Board and Committee meetings
• Assist in compiling Board and Committee packs and managing documents on board portals
• Take notes, draft minutes, and maintain accurate action logs
• Support other administrative roles during period of leave
• Coordinate routine servicing, maintenance, and compliance requirements withing the National office
• Organise meetings, workshops, and training sessions, including logistics, materials and catering

Please open the attached job description for a full list of duties and responsibilities

Who We're Looking For:

We are looking for someone who is highly organised, dependable, and committed to delivering excellent administrative support in a fast-paced, professional environment. You bring strong attention to detail, handle sensitive information with discretion, and take pride in producing accurate, polished work. You communicate clearly, build positive relationships with colleagues at all levels, and enjoy being a reliable point of coordination. You are proactive, comfortable managing multiple priorities, and able to adapt to changing needs. Whether preparing board materials, coordinating meetings, or supporting compliance process, you approach your work with professionalism, initiative and a focus on contributing to a well-run collaborative National Office.

Must Haves:

• Previous experience in an administrative or coordinator role

• Strong organisational skills and attention to detail

• Good written communication skills

• Ability to manage multiple tasks and deadlines

• Confident using Microsoft Office (or similar tools)

• Professional and reliable approach to work

Great to Have:

• Experience supporting senior stakeholders or executives

• Exposure to board or committee administration

• Experience using document management or board portal system

Why Join Us?

• Making a Real Impact - Be part of a mission-driven team passionately advocating for supporting people impacted by brain injury to rebuild their lives with dignity
• Grow with Us - Access tailored induction and specialist training, plus meaningful career development opportunities to help you reach your potential
• Feel Valued - Enjoy long service awards, premium pay (where applicable), paid maternity leave, and a supportive culture that celebrates your contribution
• Work-Life Balance Matters - Flexible working options and wellbeing initiatives empower you to live fully- at work and beyond
• Financial Security & Perks - Competitive salary, defined contribution pension scheme (for eligible employees), free life cover, and access to the Health Care Staff Credit Union
• Support When You Need It - Benefit from the Employee Assistance Programme, revenue-approved mileage rates, and the Bike to Work Scheme

If you’re ready to step into a role that balances professional impact with personal purpose, we’d love to hear from you.

You're welcome to get in touch with informal queries by emailing.

Gillian Littlefield, Executive Assistant – glittlefield@abiireland.ie

Please apply by 7th July 2026 by 5pm