Childrens Residential Services - Human Resources

Job Summary

The Child and Family Agency was established on 1st January 2014 and is responsible for a range of statutory functions including provision of child protection, alternative care, specified regulatory services and a range of family support services. The Agency has commenced a major improvement programme with significant focus on Practice, Culture and Structure.

The Agency currently has responsibility for a budget of circa €1.2billion and delivers its services through over 5,500 people in 259 locations across the Country.

The Child and Family Agency has responsibility for the following range of services:

• Child Protection and Welfare
• Parenting, Family Support and Early Help Services
• Alternative Care
• Birth Information & Tracing and Adoption
• Tusla Education Support Services (TESS)
• Children’s Service Regulation
• Counselling and Therapeutic Supports

Further information is available on www.tusla.ie

Purpose of Role

Responsible for the delivery of a range of HR services across Children’s Residential Services and the provision of advice and guidance on HR and IR issues in order to support the various Service Managers.

To monitor and maintain resources within the agency for the assigned area of the post. Work collaboratively with Finance, Service Managers, Business Support Managers and HR Managers across Children’s Residential Services to ensure that resources are appropriately managed in line with best practice with emphasis on general human resource policy, workforce planning and recruitment.

Use the analysis and reports to provide a staffing plan that links directly to the staffing budget allocations for Children’s Residential Services. Contribute to the development of an operational workforce plan that provides for short-term staff needs within the upcoming year and contributes to development of a strategic workforce plan for the agency.

Support the process in the changing structure of Tusla Child & Family Agency.

Job Objectives

Main Duties and Responsibilities

• Provide expert guidance and support to Service Managers / Operations on HR policy, procedure and legislation to ensure compliance with best practice.
• Develop a system of working collaboratively with the Children’s Residential Services Managers to develop plans to meet the current and future resource needs of the assigned service.
• Engage and consult with relevant Service Managers to ensure their services are supported from a recruitment perspective to meet the exigencies of the service.
• Ensure that Job Orders for recruitment are timely and within allocated budget by engaging with Managers on a regular basis, and to advise and assist Hiring Managers and Management in relation to compliance with the Codes of Practice set down by the Commission of Public Service Appointments.
• Work closely with Tusla Recruit and Service Managers to ensure recruitment processes are progressed in a timely manner to meet the needs of the service. 
• Quality assure the day-to-day management of associated HR processes e.g. Job order submission, reporting and recruitment planning.
• Monitor agency usage in line with agreed processes.
• Responsible for ensuring the compliance files are reviewed and kept up to date by ensuring the relevant paperwork is in place e.g., work permits, Professional Registration, Garda Vetting etc.
• Deal with internal and external queries in line with best practice and in consultation with the Human Resource Manager, Children’s Residential Services as required.
• To work with Senior Management, as assigned by the line Manager, on all new initiatives/ developments/ projects which might include those which have a resource allocation implication.
• To keep updated with estimates, business plans and strategies on resource allocation as relevant to the role.
• Prepare information/reports as required.
• Provide regular recruitment reports that capture all recruitment and selection activity for Children’s Residential Services.
• Develop relationships with key Senior Management and staff across all Children’s Residential Services.
• Supervise and manage any assigned staff.
• Liaise with Corporate HR Teams – Tusla Recruit, HR Business Support, Corporate Employee Relations, Health and Wellbeing as required.
• Provide support to Senior Managers in IR/ER processes and attend meetings with staff partners, as required.
• Develop and support implementation of Standard Operating Procedures for the HR team.
• Assist in the training of colleagues as required.
• Deputise for the HR Manager Children’s Residential Services as required

  Health & Safety

• Comply with and contribute to the development of policies, procedures, guidelines and safe professional practice and adhere to relevant legislation, regulations and standards.
• Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the service for example National Standards for Child Protection and Care and comply with associated Tusla – Child and Family Agency protocols for implementing and maintaining these standards as appropriate to the role.
• To support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Please refer to the Candidate Information pack attached to this campaign for full and further detail.

Skills Requirement

Applicants must by the closing date of application have the following:

• At least 3 years’ experience at working within a HR setting with a working knowledge of General HR activities and HR Policies and Procedures to include employment monitoring and recruitment and selection processes.
• Operational experience of public sector recruitment process and procedure along with relevant operational knowledge.
• Proven experience of having delivered on various HR projects achieving the delivery of significant results through a project management approach. 
• Experience of achieving results through engagement with multiple stakeholders and competing demands as relevant to the role.
• Have excellent IT skills including advanced Excel skills.

• Have the requisite knowledge and ability (including a high standard of suitability and management ability) for the proper discharge of the duties of the office.

Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Character

Each candidate for and any person holding the office must be of good character

Attachment(s) :

Grade VII HR CRS Candidate Information Pack .pdf