Clerical Officer, Finance

Background

The NTPF is a corporate body with functions and responsibilities as set out under Statutory Instrument 179 - National Treatment Purchase Fund (Establishment) Order, 2004 and the Nursing Homes Support Scheme Act (2009).

Its key functions are:

• Arranging for the provision of hospital treatment to classes of persons determined by the Minister.
• Collecting, collating and validating information on persons waiting for public hospital treatment.
• Agreeing pricing arrangements with private & voluntary nursing homes under the Nursing Homes Support Scheme.
• Furnishing advice to the Minister for Health on related issues.
• Performing any other function assigned by the Minister for Health, since July 2012 this includes responsibility for the publication of outpatient waiting lists.

In carrying out its functions, the NTPF works closely with the Department of Health, the HSE, acute public hospitals and private nursing homes across the health system.

The Department

The finance department is responsible for accounts payable, payroll, decision support to the organisation and production of financial reporting i.e. revenue returns, etc.

The Role

The Clerical Officer, Finance will assist with providing administrative support for the Finance Team within the National Treatment Purchase Fund. The Finance Team is responsible for the following functions; Accounts Preparation (monthly and annual), Accounts Payable (AP), External and Internal Audits, Bank Reconciliations, Nursing Homes Support Scheme (Fair Deal), Payroll, Budgeting and supporting other sections and departments as required.

From time to time, it may be necessary to move from one section to another as the needs of the Finance department dictate.

This is a highly administrative role, processing a high volume of invoices which requires significant attention to detail. The key responsibilities of the Clerical Officer, Finance will include the following:

• Process high volumes of supplier invoices for payment.
• Carrying out numerous checks on invoices before processing, including cost verification and correct approvals.
• Dealing with any Price Variances between Purchase Orders and Supplier Invoices.
• To perform creditor statement reconciliations.
• Follow up with supplier on any invoice or statement queries.
• To perform checks on supplier’s tax clearance status.
• Compliance with operational policies and procedures.
• To maintain confidentiality in relation to patient data.
• Assist with different ad-hoc projects within the team and department.
• Other duties that may arise appropriate to the role of Clerical Officer.

Note: The functions and responsibilities assigned to this position are based on the current requirements of the NTPF. These requirements may change in line with changes in the roles, objectives or business requirements of the organisation.