Clerical Officer Grade III

THE COMPETITION:

The purpose of this recruitment campaign is to form a panel from which permanent and/or temporary contract posts may be filled at Clerical Officer Grade.

THE ROLE

Clerical Officers make a valuable contribution to the provision of the Local Authority’s services.

The Clerical Officer will work as part of a multi-disciplinary team, assisting with the implementation of work programmes to achieve goals, targets and standards set out in Departmental and Team Development Plans.

He/she will also be required to operate the Local Authority’s existing and future IT systems as part of their work.

As part of the Local Authority’s commitment to providing quality services to citizens, the Clerical Officer will assist in delivering a wide range of services across the organisation.

Clerical Officers provide a point of contact for customers to carry out their business and access information about the Council’s services.

QUALIFICATIONS FOR THE POSTCHARACTER

Candidates must be of good character.

HEALTH

Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

For the purpose of satisfying the requirements as to health, it will be necessary for successful candidates, before they are appointed, to undergo at their own expense a medical examination by a qualified medical practitioner to be nominated by the Local Authority.

On taking up appointment, the expense of the medical examination will be refunded to candidates.

CITIZENSHIP

Candidates must, by the date of any job offer, be:

a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or

b) A citizen of the United Kingdom (UK); or

c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or

d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a Stamp 4 visa; or

e) A person awarded international protection under the International Protection Act 2015, or any family member entitled to remain in the State as a result of family reunification and has a Stamp 4 visa; or

f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a Stamp 4 visa.

EDUCATIONAL STANDARD

Each candidate must, on the latest date for receipt of completed application forms:

(a) have obtained at least Grade D (or a Pass), in Higher or Ordinary Level, in five subjects from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme.

(At least Grade B in Foundation Level Mathematics, and Grade C in Foundation Level Irish may be considered as equivalent to Grade D (or a Pass), in Higher or Ordinary Level, from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme);

OR

(b) have passed an examination of at least equivalent standard;

OR

(c) have had at least two years previous service in the office of Clerical Officer, Clerk/Typist (Clerical Duties), Clerk Typist (Typing and Clerical Duties) or Clerk/Typist under a local authority or health board in the State;

OR

(d) have satisfactory relevant experience which encompasses demonstrable equivalent skills.

Non-Irish qualifications must be accompanied by a determination from Quality and Qualifications Ireland (QQI) to establish their comparability against the Irish National Framework of Qualifications. Overseas qualifications must also be accompanied by a translation document.

DESIRABLE BUT NOT ESSENTIAL

Previous relevant experience in a local authority setting or in the public and civil service would be desirable but not essential.

DUTIES AND RESPONSIBILITIES

The Clerical Officer is the entry-level administrative grade in Local Authorities in the country.

Clerical Officers are deployed across a vast range of services throughout the organisation providing a vital role through a range of administrative duties.

To become a Clerical Officer, one must demonstrate a good general educational standard and be efficient and customer focussed.

The duties shall be such clerical, administrative and secretarial as may be assigned to the employee from time to time by the Local Authority.

The following is a non-exhaustive list of duties which may be assigned to a Clerical Officer:

• Dealing with public/customers, including public counter/reception work.

• Word processing, spreadsheets, database, email and internet.

• Inputting and working with computer data.

• Cashiering.

• General clerical duties – filing, photocopying.

• Handling mail and correspondence including electronic correspondence.

• Processing invoices and payroll for payment.

• Accounts – purchasing, creditors, debtors.

• Taking minutes of meetings.

• Drafting letters and reports.

• Such other duties as may be assigned from time to time.

• Maintaining high quality records in a thorough and organised manner.

• Checking all work thoroughly to ensure it is completed to a high standard.

• Carrying out routine accounts work.

• Approaching work in a careful and methodical manner, displaying accuracy at all times, even when conducting routine/repetitive work.

• Any other duties deemed appropriate.

PROBATION

Where a person is appointed to Galway County Council the following provisions shall apply:

a) There shall be a period after appointment takes effect during which such a person shall hold the position on probation.

b) Such period shall be one year, but the Chief Executive may, at his discretion, extend such period.

c) Such a person shall cease to hold the position at the end of the period of probation unless during this period the Chief Executive has certified that the service is satisfactory.

d) The period at (a) above may be terminated on giving one week’s notice as per the Minimum Notice and Terms of Employment Acts.

e) There will be assessments during the probationary period.

REMUNERATION

Starting pay for new entrants will be at the minimum of the scale.

The rate of remuneration may be adjusted from time to time in line with Government pay policy.

€31,935 – €49,413 per year