Clerical Officer (Grade III)

About the Role

CLERICAL OFFICER (Grade III)

Duties, Qualifications & Particulars of Office

Applicants should be able to demonstrate the following skills and competencies:

• Excellent communication and interpersonal skills

• Satisfactory knowledge and experience of office organisation

• Ability to work as part of a team

• Methodical and organised

The purpose of the position of Clerical Officer is to provide clerical back-up for a unit within the Northern & Western Regional Assembly.

Duties associated with this grade will include but are not limited to:

• Assisting in the implementation of operational work activities and supporting Line Managers and colleagues

• Collating data/information for reporting

• Ensuring high quality customer service, responding to queries and providing information

• Use of Information Technology, e.g. Word, Excel, Outlook, Internet

• The skills to work as part of a team and the ability to work on own initiative

• To act, as required, for an employee of a higher grade

• General clerical, administrative and customer service duties

• And any other such duty as may be assigned from time to time

The ideal candidate will need to be conscientious and resilient, be able to demonstrate good communication & customer service ability, have excellent organisation and task management skills with the ability to work effectively under pressure (both independently and as part of a team), and have a high level of attention to detail and accuracy.

Education Candidates shall:

• Have obtained at least Grade D (or a Pass), in Higher or Ordinary Level, in five subjects from the approved list of subjects in the Department of Education and Skills, established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied or

• Have passed an examination of at least equivalent standard or

• Equivalent qualification on National Framework of Qualifications or

• Have satisfactory relevant experience which encompasses demonstrable equivalent skills

Desirable:

• Proficiency and working knowledge in the use of standard PC software

• Satisfactory knowledge of the functions and duties of Regional Assemblies & Local Authorities

• Experience in Sage Accounts

Appointment A panel will be established for the post of Clerical Officer – Grade III which will be used to fill both permanent and temporary vacancies which may arise during the lifetime of the panel. The Regional Assembly shall require a person to whom an appointment is offered to take up such appointment within a period of not more than one month and if he/she fails to take up the appointment within such period or such longer period as the Regional Assembly in its absolute discretion may determine, the Regional Assembly shall not appoint him/her.

Duration Positions filled from the permanent panel will be full-time and permanent, subject to a one-year probationary period. Positions filled from the temporary panel will be contingent on the duration of absence from duty of the post holder they are temporarily replacing and will not extend beyond this period.

Persons who become pensionable officers of a Regional Assembly and are liable to pay the Class A rate of PRSI contribution will be required, in respect of their superannuation, to contribute at the rate of 1.5% of their pensionable remuneration plus 3.5% of net pensionable remuneration (i.e. pensionable remuneration less twice the annual rate of the State Pension Contributory).

Persons who become pensionable officers of a Regional Assembly and are liable to pay the Class D rate of PRSI contribution will be required, in respect of their superannuation, to contribute to the Regional Assembly at the rate of 5% of their pensionable remuneration.

All persons who become pensionable officers of a Regional Assembly are required, in respect of the Local Government (Spouses and Children’s Contributory Pension) Scheme, 1986, to contribute to the Regional Assembly at the rate of 1.5% of net pensionable remuneration (i.e. pensionable remuneration less twice the annual rate of State Pension Contributory) in accordance with the terms of the Scheme.

For new entrants recruited on or after 1st January 2013, as well as former public servants returning to the public service after a break of more than 26 weeks, the Public Service Pension (Single Scheme and Other Provisions) Act 2012 applies to your employment. Members of this Scheme are required, in respect of superannuation, to contribute at the rate of 3% of pensionable remuneration plus 3.5% of net pensionable remuneration (i.e. pensionable remuneration less twice the annual rate of State Pension Contributory), and you are liable to pay the Class A rate of PRSI contribution.

New entrants to the Public Service on or after 1st January 2013 have a compulsory retirement age of 70 years under the provisions of the Public Service Pensions (Single Scheme & Other Provisions) Act 2012. New entrants to the public service as defined in the Public Service Superannuation (Miscellaneous Provisions) Act 2004 do not have a mandatory retirement age. Any candidate who is not a new entrant to the public service, as defined in the Public Service Superannuation (Miscellaneous Provisions) Act 2004, is subject to a compulsory retirement age of 65 years.

The salary is analogous to Grade III, which is currently €30,811 - €47,945, inclusive of long service increments.

Travel and subsistence costs arising in the course of official duties will be payable at Department of Housing, Planning and Local Government rates.

The HQ of the Regional Assembly is in Ballaghadereen, Co. Roscommon.

Where a person who is not already a permanent officer of a Regional Assembly or Local Authority is appointed, the following provisions shall apply: a) There shall be a period after appointment during which the appointee will hold the position on probation. b) Such period shall be one year and may be extended at the discretion of the Director. c) Such person shall cease to hold the office at the end of the period of probation unless during such period the Director has certified that the service of such person is satisfactory based on the recommendation of the relevant Supervisor. d) Employment may be terminated during the probationary period should service be deemed by the Director to be unsatisfactory.

Annual leave entitlement is 27 days per annum, exclusive of public and bank holidays, increasing to 29 days per annum after five years of service.

The normal hours of work will be 35 hours per week. The Regional Assembly reserves the right to alter the hours of work from time to time.

For the purpose of satisfying the requirements as to health, it will be necessary for successful candidates, before they are appointed, to undergo at their expense a medical examination by a qualified medical practitioner to be nominated by the Regional Assembly. On taking up appointment, the expense of the medical examination will be refunded to candidates.

The above represents the principal conditions of service and is not intended to be the comprehensive list of all terms and conditions of employment, which will be set out in the employment contract to be agreed with the successful candidate(s).