Clerical Officer

Key Responsibilities/ Duties The duties below give an indication on the type of duties to be undertaken. On appointment to a specific role in a department/ function, a detailed job description will be provided to the appointee taking up the post. 1. The appointee may be assigned to any of a very wide range of areas or activities carried out in the university, in any of its campuses. 2. The duties may be of a clerical nature such as the preparation, certification and processing of salaries and wages, the processing and payment of accounts, the processing and examination of various claims and applications for services, the preparation and input of material on computers, the keeping of records and returns, the processing of examination results, student admission and registration. The appointee would be expected to make decisions within limits and clearly defined guidelines and would normally carry out these duties under a reasonable level of supervision. 3. Alternatively, the grading would be appropriate to positions involving the provision of secretarial services to a senior officer or to a group of senior officers, including typing and audio-typing and involving access to and processing significant confidential information. The job could involve regular contacts with students, staff, the public and organisations and individuals at all levels where discretion, tact, courtesy and judgement would have to be constantly exercised. The jobholder would be expected to exercise a good degree of initiative and be capable of working under a reasonable level of supervision. 4. All jobs demand a good knowledge and skill in the use of Information and Communication Technologies and appointees will be expected to use new techniques and technologies as they arise. The university will provide the necessary training as appropriate. 5. Following appointment, the appointee may be assigned to a particular location and post – across different locations.

Job Context: • Word Processing/Keyboard Skills • Knowledge of Computer Packages • Administrative experience gained in complex environment • Broad educational experience/interest/commitment to organisational skills • Experience of working under a senior officer, provision and familiarity of dealing with services of a confidential nature Academic Qualifications Essential • Leaving Certificate- having obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (Higher, Ordinary or vocational programmes) or equivalent or • have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher. or • have appropriate relevant experience which encompasses equivalent skills and expertise Experience

• At least 3 years relevant administration experience. Specific Knowledge and Skills • Excellent written, numerical and analytical skills. • Excellent organisational skills. • Self-motivated and proactive. • Sound judgement and problemsolving skills. • Adaptable approach, execution oriented and resilient with ability to operate in demanding environment. • Ability to multi-task, accurately receive and record information, and professionally, succinctly and clearly communicate with internal and external stakeholders in a fastpaced environment. • Positive team player that works effectively with and supporting others. • Administrative experience gained in complex environment. I.T. Skills

• Proficiency in Microsoft Suite to include Word, Excel and PowerPoint. Specific Personal Qualities • Excellent interpersonal and communication skills. • Motivated, enthusiastic and capable of working as part of a team and on own initiative. • Ability to prioritise tasks • Ability to deal with students in a sensitive manner. Salary

The gross salary scale applicable to the post of Grade III is €30,811 - €47,946 per annum as at 01/03/2025. Current sectoral arrangements governing appointments to administrative grades mandates the commencing salary shall be the minimum of the salary scale for a staff member joining from outside the Education & Training Sector Pool. The Education & Training Candidate Sector Pool includes eligible Clerical Administration & Library staff within Technological Universities, Institutes of Technology and Education & Training Boards at specific grades