Clerical Officer To Executive Team

**Internal Competition Only

Clerical Officer to Executive Team

Permanent, Full Time, Grade IV

Applications are invited for the above post from suitably qualified persons

The Administrative Assistant will provide a supporting administrative service to the Executive Team and the CEO Admin Team, with a particular focus on the administrative aspects of a variety of Committees and projects, in collaboration with the CEO Admin team, to ensure the smooth operation of the CEO's department on a daily basis.

The candidate must, on the latest date for receiving completed application forms for the office, possess:

1. Qualifications and Knowledge/Experience/Skills

Essential Requirements:

• Have at least three year’s satisfactory experience in an office administration role and possess sufficient administrative capacity to discharge the functions of the grade.
• Efficient and timely administrative and record keeping skills and minute taking skills.
• Excellent administrative, organisational and time management skills.
• Excellent working knowledge of computer packages, including Microsoft Word, Excel, MS Teams, and Outlook.
• Experience of planning, taking initiative and working independently.
• Exceptional verbal, written and presentation skills.
• Accuracy and attention to detail in verbal and written communication.

Desirable Requirements:

• A sound background in and knowledge of the Health Services Sector.

2. Personal Attributes

• Excellent communication and interpersonal skills with the ability to interact positively and network with all levels of stakeholders in the Organisation.
• Tact and discretion when interacting with all stakeholders.
• Ability to prioritise competing demands.
• Providing quality, confidential administrative support to the Executive Team and the CEO Admin Team.
• Excellent organisational, time management and administration skills; with process focused experience.
• Strong team working skills with the ability to liaise and collaborate with all members of the Senior Management Team and other stakeholders; and build effective working relationship with other and, provide cross cover.
• A “can do” attitude with a keen interest in how the Hospital is run from an operational perspective.
• Ability to process work professionally and efficiently in a busy, fast paced and dynamic work environment.
• Flexibility and adaptability.

This is a permanent full-time vacancy with the Executive Team. Salary for this post is aligned with Clerical Officer Grade IV pay-scale.

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Applicants for the above post should submit their Curriculum Vitae by replying to this email no later than 12pm on Friday, 13th June 2025 via Rezoomo. The Job Description is attached.

Shortlisting will be carried out on the basis of the information supplied in your CV. The criteria for Shortlisting are based on the requirements of the post as outlined above. Failure to include information regarding these requirements may result in you not being called forward for the next stage of the selection process.

We are an Equal Opportunities Employer and support a smoke-free workplace policy.