Clerical Supervisor, Managing Authority

ROLE DESCRIPTION:
​​​​​To provide an efficient and effective support service to the Officers and Managers within the Managing Authority team.

KEY ASPECTS OF THE ROLE:

• Assisting in the implementation of Investment Areas (within the PEACEPLUS Programme) for which the SEUPB has responsibility.
• Collation and monitoring of financial and non-financial information, producing financial reports and the Distribution of information.
• Providing secretariat functions (data processing, organising meetings, preparation of papers, minute taking, production of letters, memos, reports and email correspondence).
• Liaising and maintaining networks with a wide range of individuals, organisations, and suppliers.
• Event planning and co-ordination.
• Recording, filing and retrieval of information and documentation including document
• control on JEMS (Joint Electronic Monitoring System) and Content Manager.
• Maintaining and Reconciling budgets.
• Monitoring external contracts.

KEY RESPONSIBILITIES:

• Promotion of Investments Areas, liaising with and supporting applicants, assessment, and facilitation of Selection Panels.
• Preparation of reports, papers, proposals, letters, memos and presentations, including document formatting, proof reading and editing.
• Providing secretariat function to the Programme Steering Committees and Account Department, standard, working groups and ad-hoc meetings’.
• Coordinate delivery and planning of in-person and online events.
• Tracking progress of projects in meeting milestones including producing reports from databases that monitor the performance of the programme.
• Provide information to third parties, both written and oral, as directed by Programme Officers and Managers.
• Working with, understanding and interpreting financial and non-financial data using Microsoft Office and other programmes.
• General office administration including filing, photocopying, updating website, scanning and any other ad hoc administrative duty as requested by Programme Managers/Officers.
• Prepare financial claims / invoices for payment.

​​​​​​​The above is given as a broad range of duties and is not intended to be a complete description of all tasks.