Codes And Rules Officer, Clerical

​About this Role

Role Purpose

The Clerical Officer in An Coimisiún’s Codes and Rules team provides administrative and operational support to the team, contributing to the effective and efficient delivery of its work programme. The role involves maintaining accurate records and documentation, coordinating meetings and travel arrangements, managing data and responding to queries from internal and external stakeholders.​

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The Clerical Officer plays an important role in supporting the day-to-day functioning of the Codes and Rules team, contributing to the effective administration of work that supports the development, implementation and maintenance of media standards and An Coimisiún’s wider public interest objectives.​

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About the Team/Division​

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The Codes and Rules Team is the lead team in An Coimisiún for the development of regulatory interventions through codes, rules, and guidance. Its defined functions under the organisational workforce plan are to: ​​

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• Develop binding codes for online providers, broadcasters and video ondemand providers along with associated guidelines. ​​​​
• Utilise knowledge of harms and issues developed by the other internal teams, and knowledge of the operations of the regulated entities acquired by the supervision sections. ​​
• Collaborate with legal advisers and external advisers to create draft codes, rules and guidelines and secure Commission approval to consult on them. ​​
• Review input received during consultation processes and recommend final versions for Commission approval. ​​
• Develop Elections and Referendum guidelines. ​​
• Envision a rolling program for developing and reviewing codes, rules, and guidelines. ​​

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The team works on a range of initiatives, including in collaboration with other teams within the Media Landscape division and within An Coimisiún more generally.​

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​​Key Responsibilities

• Providing general administrative assistance, including preparing correspondence and maintaining accurate records, files and documentation.​
• ​Assisting in the implementation of operational work activities, supporting managers and other colleagues to ensure effective and timely completion of work. ​
• Managing data, records and files in accordance with An Coimisiún’s policies, procedures and information management requirements.​
• Organising meetings, including coordinating arrangements, preparing relevant documentation and recording accurate minutes and actions.​
• Receiving, processing and responding to queries from internal and external stakeholders, ensuring timely and appropriate follow-up.​
• Coordinating travel arrangements for team members, ensuring all necessary bookings and supporting documentation are organised efficiently.​
• Providing research support to colleagues, including the review of the legislation and regulatory practices of other jurisdictions, and academic and grey literature relating to relevant research topics. ​​
• Collating relevant data and information to support reporting requirements and report writing.​

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The above is intended as a guide to the general range of duties and is intended to be neither definitive nor restrictive and is subject to review.​

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About You​

Experience, Skills, Knowledge & Qualifications​

Essential Criteria​

• Relevant clerical/administration/customer service experience.​
• Effective organisational and time-management skills.​
• Strong attention to detail.​
• Clear and professional written and verbal communication skills.​
• Effective at prioritising and completing work to meet deadlines. ​
• Excellent interpersonal skills and the ability to work collaboratively across teams. ​
• Proficiency in Microsoft Office applications​.​
• Willingness to learn and to develop knowledge and expertise​.​
• An active interest in policy development and regulation within the media landscape​.​

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Desirable Criteria​

• Experience in the Irish public sector, particularly in a regulatory environment.​
• Fluency in or a working knowledge of the Irish language.​
• A relevant third level degree and/or relevant experience​.​
• Experience providing research support in a previous role.​​

Key Information

Benefits, Package & Pay​

• This position is offered on a Permanent basis. ​
• Full time, 35 hrs per week.​
• Annual Leave: 22 days per annum. ​
• The role will be a hybrid role combining home and office working. Our current hybrid policy is 2 days in the office.​
• Our office is located at One Shelbourne Buildings, Shelbourne Road, Dublin 4, D04 NP20. ​
• For a full list of benefits see our website here.​
• This position is graded at the Clerical Officer scale. ​
• Successful candidates will be appointed on the first point of the scale. ​​

Citizenship Requirement​
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Eligible Candidates must be:​
(a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or​
(b) A citizen of the United Kingdom (UK); or​
(c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or​
(d) A non-EEA citizen who has a stamp 4 permission* or stamp 5 permission.​
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*Please note that a 50 TEU visa, which is a replacement for Stamp 4EUFAM after Brexit, is acceptable as a Stamp 4 equivalent​
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To qualify candidates must meet one of the citizenship criteria above at the time of application.​

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Application Process

If you are interested in applying for this position, please submit:​

• A CV (max 2 pages) and a Cover letter/personal statement (max 1 page) outlining why you believe your skills, experience and values meet the requirements of the position via the apply now button below.​
• All positions require candidates to live in the Republic of Ireland or Northern Ireland.​
• Candidates who engage in canvassing will be disqualified and excluded from the process.​
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  Late applications or applications not received through the correct channel, as indicated above, will not be considered.​
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  For queries related to the application or selection process related to this role, please contact cnam@cpl.ie.

Privacy Notice

Coimisiún na Meán (An Coimisiún, CnaM, we, our) processes the personal data arising as a result of its recruitment campaign. The Data Controller is CnaM, and the Data Processor appointed by CnaM to conduct the recruitment process is CPL. The Data Controller’s contact details are - Data Protection Officer, Coimisiún na Meán 1 Shelbourne Buildings, Shelbourne Road, Dublin 4, D04 NP20, Ireland.​
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Email: dpo@cnam.iePhone Number: 01 963 7755​
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CnaM will process the personal data collected during the recruitment process for the purpose of the review, consideration and selection of applications and the contacting of applicants. Third party recipients may include CnaM representatives. CnaM does not transfer personal data outside of the EU or EEA.​
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CnaM’s legal bases for collecting and processing this data may include:​
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- Contract - where the processing is necessary for the performance of a contract, or in order to take steps at the request of the data subject prior to entering into a contract​
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and/or​
- Consent - where you have given explicit consent to the processing (e.g. reasonable accommodations)​
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The personal data processed will be stored securely. This data will be stored for a maximum of 12 months in the event of an unsuccessful application.​
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Applicants have the right to access their data and to rectify any inaccuracies in their data. To do this, please write to the Data Protection Officer at the address listed above. Applicants have the right, where appropriate, to the erasure of their data and/or a restriction on processing of their data. In addition, data subjects have the right to lodge a complaint with the Data Protection Commission. Our full Data Protection Statement is available here: https://www.cnam.ie/governance/data-protection-privacy/privacy-statement/

Closing date: 24th September @ 3pm