Codes & Rules Officer

Key Responsibilities

Providing general administrative assistance, including preparing correspondence and maintaining accurate records, files and documentation.

Assisting in the implementation of operational work activities, supporting managers and other colleagues to ensure effective and timely completion of work.

Managing data, records and files in accordance with An Coimisiún's policies, procedures and information management requirements.

Organising meetings, including coordinating arrangements, preparing relevant documentation and recording accurate minutes and actions.

Receiving, processing and responding to queries from internal and external stakeholders, ensuring timely and appropriate follow-up.

Coordinating travel arrangements for team members, ensuring all necessary bookings and supporting documentation are organised efficiently.

Providing research support to colleagues, including the review of the legislation and regulatory practices of other jurisdictions, and academic and grey literature relating to relevant research topics.

Collating relevant data and information to support reporting requirements and report writing.

The above is intended as a guide to the general range of duties and is intended to be neither definitive nor restrictive and is subject to review.

About You

Experience, Skills, Knowledge & Qualifications

Essential Criteria

• Relevant clerical/administration/customer service experience.

• Effective organisational and time-management skills.

• Strong attention to detail.

• Clear and professional written and verbal communication skills.

• Effective at prioritising and completing work to meet deadlines.

• Excellent interpersonal skills and the ability to work collaboratively across teams.

• Proficiency in Microsoft Office applications.

• Willingness to learn and to develop knowledge and expertise.

• An active interest in policy development and regulation within the media landscape.

Desirable Criteria

• Experience in the Irish public sector, particularly in a regulatory environment.

• Fluency in or a working knowledge of the Irish language.

• A relevant third level degree and/or relevant experience.

• Experience providing research support in a previous role.

Key Information

Benefits, Package & Pay

This position is offered on a Permanent basis.

Full time, 35 hrs per week.

Annual Leave: 22 days per annum.

The role will be a hybrid role combining home and office working. Our current hybrid policy is 2 days in the office.

Our office is located at One Shelbourne Buildings, Shelbourne Road, Dublin 4, D04 NP20.

For a full list of benefits see our website here.

This position is graded at the Clerical Officer scale.

Successful candidates will be appointed on the first point of the scale.

Citizenship Requirement

Eligible Candidates must be:

(a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or

(b) A citizen of the United Kingdom (UK); or

(c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or

(d) A non-EEA citizen who has a stamp 4 permission* or stamp 5 permission.

*Please note that a 50 TEU visa, which is a replacement for Stamp 4EUFAM after Brexit, is acceptable as a Stamp 4 equivalent.

To qualify candidates must meet one of the citizenship criteria above at the time of application.