Commercial Administrator

H&J Martin Ltd (part of the Lagan Specialist Contracting Group) is now recruiting a Commercial Administrator.


Company:  H&J Martin Limited – Asset Management
Job Type:  Full Time, Permanent
Location: Belfast


Our Business

H&J Martin Limited are a Fit Out and Asset Management company operating throughout the UK and Ireland. As part of the Lagan Specialist Contracting Group our mission is to provide Construction, Fit Out and Asset Management solutions in an environment where people feel safe, secure and valued.


Role Overview

We are looking for an ambitious Commercial Administrator to integrate into our Commercial Team who are responsible for the collation and submission of all reactive maintenance accounts within the Division.


What you'll do

The following reflect the main tasks associated with your position and are not intended to be exclusive or exhaustive:

• Management & compilation of reactive maintenance accounts & invoicing
• Ensure timely receipt of all costs and supporting documents from internal and external resources
• Building strong working relationship with supply chain
• Auditing of supply chain costs and paperwork
• Work to deadlines and maintaining KPI’s
• Ensure Clients make payments within the agreed payment terms
• Management and resolution of disputes with both clients and supply chain
• Ensuring monthly statements, warning letters and final demands are issued promptly and within agreed timescales
• Build a relationship with our clients by attending monthly meetings to ensure ledgers are kept clean and clear
• Upkeep, interrogation and matching our CAFM systems with Clients systems
• Maintain accurate cash forecasting and assist with month end reporting

What you’ll bring

As a Commercial Administrator your main skills and experience will include:

Essential Criteria

• Relevant administration experience in a fast paced environment
• Resilience to perform under pressure or to deadlines
• Demonstrable track record in achieving targets
• Relevant experience of dispute management and resolution
• Strong organisational and time management skills
• Ability to recognise risks and manage escalations
• Excellent literacy skills, communication skills and financial awareness
• Excellent IT skills including excel and web-based systems
• Excellent organisational and time management skills
• Have a proven ability to work as part of a team to achieve a common objective
• Willingness to travel to Client meetings and satellite offices

Desirable Criteria

• Relevant experience working in a facilities management business
• Familiarity with complex databases

Your application

At Lagan Specialist Contracting Group, we want everyone to feel welcome. That’s why we want you to know that we'll work with you to make the application process as smooth as possible. So please just let us know if you need any adjustments or support – we'll do whatever we can to help. Please be advised that H&J Martin will seek an Access NI Disclosure for this position, which will be used in the decision-making process.

Applications are being reviewed on an ongoing basis, and we may offer positions before the closing date if we find the right fit.

We wish you every success in your application.

The closing date for completed applications is Thursday 29th May 2025 at 12noon.

LAGAN SPECIALIST CONTRACTING GROUP ARE AN EQUAL OPPORTUNITIES EMPLOYER