Communications Generalist

What Will You Be Doing Every Day?

Principal Tasks:

The successful candidate will be responsible for carrying out a range of duties relating to communications projects and programmes in support of the Marine Institute Strategic Plan and priority outputs, including:

Marketing:

Coordinate design and printing of key communication publications and event materials as required, including publications, brochures, display stands and other promotional material in line with Marine Institute Branding Guidelines.

Working with suppliers, help produce visual materials as required, including infographics, photographs and video.

Act as the key point of contact for the production and delivery of the Marine Institute Annual Report and Annual Impact Report.

Assist with developing marketing campaigns to elevate the voice, presence, and reach of Marine Institute messages to key audiences using a range of communication tools and channels.

Act as point of contact for the Marine Institute with key suppliers, including printers, photographers, film producers, designers, media and public relations services, and advertising services.

Advertising:

With the Communications Manager, oversee the design and placement of annual advertising campaigns incorporating key messages in line with the Marine Institute Strategic Plan.

Media Relations:

Support the coordination of media campaigns for the Marine Institute in consultation with senior management, directors, Chief Executive Officer, and relevant Government Departments.

Write and edit news releases, articles, and editorial as required.

Support the communications managers in responding to media enquiries in a timely and accurate manner, and help coordinate interviews for radio and television when required.

When required, support film and production companies with media and film opportunities promoting the marine sector.

Events and Outreach:

Provide event and communications support for Marine Institute corporate, public and outreach events and workshops throughout the year as required.

Administration and Other Duties:

Support the communications office with monthly reporting on the team’s deliverables to the Chief Executive Officer, Board, and parent department.

Support the communications office with administration tasks as required.

Undertake other duties and responsibilities as required from time to time, appropriate to the role and grade.

What do You Need to Have Done to Apply for This Role?

(Education, Professional or Technical Qualifications, Knowledge, Skills, Aptitudes, Experience and Training)

Essential or Important:

Relevant qualification in a communications-related subject.

Relevant work experience.

Demonstrated strong project support, administration and event planning skills.

Demonstrated experience in working on marketing and communications campaigns.

Demonstrated writing, editing and presentation skills with the ability to communicate effectively both in writing and verbally at all levels, as well as assisting with the preparation of technical reports.

Demonstrated a high level of experience in the use of information technology skills, including Microsoft Word, Excel, and PowerPoint, and the ability to harness new and existing information technology platforms with ease.

Demonstrated experience liaising with and coordinating service providers and suppliers.

Experience working within a team while being able to progress work independently when required.

The ability to be highly organised and work to multiple deadlines, identifying priorities and managing time effectively.

Ideally Nice to Have or Desirable:

A relevant third-level degree in media, communications, marketing, journalism, public relations, or a related field.

Communications work experience, including communications in a marine, scientific, technical or research environment, and in a public sector environment.

A creative thinker and content creator who can simplify complex and scientific information into understandable and relatable information and stories of interest to target audiences.

Demonstrated experience using a range of web and design tools, for example Canva, Photoshop, and media monitoring platforms.

Knowledge of the work of the Marine Institute.

A full driving licence.

What else do you need to know?

(Special personal attributes required for the role)

An ability to work in a highly organised manner and progress work independently.

Exceptional interpersonal skills and the ability to build effective professional relationships.

Self-sufficient, while being a good team player.

Ability to manage time efficiently, prioritise tasks and meet multiple important deadlines.

Proven collaborative skills, including team working.

Ability to effectively communicate results of teamwork in written and audio-visual formats.

Solutions-oriented with good initiative and problem-solving ability.

Dynamic and reliable.

Resilient, with the ability to work well under pressure when faced with multiple deadlines.

Ability to resolve issues constructively before conflict arises.

Description of Service Group: Corporate Services – The Wider Team

Corporate Services includes Finance, Human Resources, Facilities and Services, Communications and Library and Information Services, as well as Corporate Governance, Procurement, Tendering and Contracts Management, and responsibility and oversight for the General Data Protection Regulation. The Corporate Services team provides vital supports to Marine Institute staff countrywide, helping to maintain a consistent and high-quality service in line with the strategic objectives and priorities of the Institute.

Who Will You Report to and Who will Manage and Support You?

The successful candidate will report to the Communications Manager.

What We Offer

We value our staff and their contribution to the work of the Marine Institute. In return, we provide benefits that promote a healthy work-life balance and support professional development. These include personal and career development, work and life balance policies, an employee assistance programme, a Bike to Work Scheme, staff medicals, and annual influenza vaccination.

Contacts:

Within the Marine Institute:

Communications Manager and Communications team colleagues, Chief Executive Officer, Directors, Section Managers, and staff of all service groups.

External:

Suppliers, Government Departments, State Agencies, and other relevant businesses and organisations.

Salary:

Remuneration is in accordance with the Public Sector Clerical Assistant approved salary scale, which runs from €31,604 to €49,535 on a full-time basis per annum, pro rated in line with time worked. You will become a member of the Single Public Service Pension Scheme unless you are currently, or have worked in the Public Sector in the past six months, or are a member of another Public Sector Scheme.

Annual Leave:

Annual leave entitlement for a Clerical Assistant is 22 days per annum. Annual leave entitlements are exclusive of Public Holidays and are managed using the Time and Leave Management System in place in the organisation. All leave must be approved by your manager or their authorised representative in advance of being taken and in line with Marine Institute leave policies.