Community Resources Officer

Salary: Scale 5 SCP 14–19 £29,540 – £32,061 per annum

MAIN DUTIES AND RESPONSIBILITIES:

Monitor and evaluate the Council’s Financial Assistance Programme and Advice Services Grant Aid Scheme.

Process vouching forms and post-project evaluation forms including: checking forms received; ensuring that they are accurate and that all necessary supporting documentation has been supplied; notifying groups of outstanding information; agreeing the re-profiling of grant awards.

Assist in the assessment of applications for financial assistance.

Liaise with appropriate internal and external personnel regarding verification, payment and auditing procedures.

Provision of advice, guidance and training to project promoters regarding obligatory payment procedures and claim process.

Prepare financial and statistical reports as required.

Undertake relevant research projects as required.

Maintain relevant databases on projects/programmes.

Identify and implement other appropriate qualitative monitoring and evaluation techniques.

Carry out site verification visits to monitor progress of funded projects.

Inform project promoters of their monitoring obligations and ensure these are adhered to.

Maintain contact and liaise with the Department for Communities and any other relevant agencies regarding Council’s financial assistance.

Prepare and submit regular claims and progress reports for external funding programmes contributing to the Financial Assistance Programme.

Operate and where required contribute to the refinement of administrative systems established for the efficient operation of Council services.

Collate and supply management information as and when required e.g. DfC performance indicators.

Provide administrative support in relation to the areas covered within the job description.

Maintain up-to-date records and information systems.

Assist with the publicity of the Financial Assistance Programme.

Undertake any other relevant duties that may be required and are commensurate with the nature and grade of the post.

Qualifications and Training

• Five GCSEs (Grades A – C) or equivalent/comparable including Mathematics and English Language.

**Applicants must list all subjects, grades and level attained.

Experience

• Two years’ experience in an administrative/financial environment to include:

▪ Working with financial spreadsheets;

▪ Dealing with the public.

Key Skills, Knowledge & Attributes

• Competent in the use of Microsoft Office packages;

• Good interpersonal and communication skills;

• Good planning and organising skills;

• Awareness of monitoring and evaluation techniques;

• Understanding of procedures for vouching expenditure;

• Understanding of procedures for preparing and submitting claims to funding bodies;

• Ability to be creative and work on own initiative;

• Able to exercise tact and confidentiality;

• Ability to work under pressure and manage conflicting priorities.

Driving

• Hold a full current driving license (valid in the UK) and have access to a car at the closing date or have access to a form of transport which will permit the applicant to carry out the duties of the post in full.

This relates only to any person who has declared that they have a disability, which debars them from driving.

Working Arrangements/Flexibility

• 37 hours per week, Monday to Friday 9.00 am to 5.00 pm. A flexible working hours scheme is in operation. This will include additional and/or unsocial hours, as and when required to meet the needs of the job.

DESIRABLE

• Third level qualification (i.e., HNC/HND, Level 4, Degree) in line with the Qualifications and Credit Framework (QCF) in a relevant discipline/subject such as business, management, finance or accountancy.