Company Secretarial Trainee

Company Description

Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.

Description

As a Company Secretarial Trainee at Xeinadin, you will support our team in helping clients meet their company compliance and corporate governance requirements. Working alongside experienced colleagues, you will assist with preparing annual returns, maintaining company registers, documenting company changes and drafting meeting minutes and resolutions.

This role offers practical experience and the opportunity to develop specialist knowledge in company secretarial services. It would suit an organised, detail-oriented individual with strong communication skills and an interest in business, company law and corporate governance.

Key Responsibilities

Assist with preparing and filing annual returns and other statutory documents with the Companies Registration Office (CRO).

Maintain and update client company registers, records and company secretarial systems.

Support the preparation of documentation for director changes, registered office changes and share transfers.

Assist with company formations and voluntary strike-off applications.

Help prepare board and shareholder meeting minutes and resolutions using established templates.

Support the maintenance and filing of beneficial ownership information.

Liaise with clients and colleagues to gather information and follow up on outstanding documentation.

Track filing deadlines and flag outstanding items to senior team members.

Develop knowledge of company law, corporate governance and compliance through training and supervised work.

All work will be carried out with guidance and review from experienced members of the team.

Key Requirements

We are looking for someone that has:

A degree in Law, particularly Civil Law, or a qualification with a strong focus on Corporate or Company Law.

An interest in company law, corporate governance and developing a career in company secretarial services.

Strong attention to detail and a commitment to maintaining accurate records.

Good organisational skills, with the ability to prioritise tasks and meet deadlines.

Clear written and verbal communication skills.

Proficiency in Microsoft Office, particularly Word and Excel.

A willingness to learn, take guidance and work collaboratively with colleagues.

A professional approach to handling confidential client information.

Previous company secretarial experience is not essential, as training and support will be provided.

Additional Requirements

Interest in working towards a relevant professional qualification, such as one offered by the Chartered Governance Institute.

A proactive approach to following up on outstanding information and flagging potential delays.

Willingness to ask questions, respond to feedback and build technical knowledge.

A client-focused approach, with the ability to build positive working relationships with clients and colleagues.

Model

Office Based

Salary

Competitive

Benefits

• Company Pension Scheme

• 25 days of annual leave + bank holidays

• Additional annual leave days from certain levels of seniority

• Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum

• Business closure over Christmas*

• Life Assurance x4 annual salary

• Enhanced family leave policies

• Enhanced Company Sick Pay

• Employee Assistance Programme – 24/7 support, free and confidential

• Corporate Discounts Platform

Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:

• Critical Illness Cover

• Cash plan

• Cycle to work

• Eye care

• Dental

*Subject to exceptions and business needs