Course Co-Ordinator/Placement Officer

Role Description

UCC wishes to appoint an administrator to the role of Course Coordinator/Placement Officer within the School of Pharmacy. Working under the direction of the School Manager or nominee and the Directors of the Programmes, the appointee will be responsible for supporting the planning, co-ordination of delivery of postgraduate Masters programmes within the School. The Co-ordinator will support all aspects of the programme, working collaboratively with academic and administrative staff, as well as industry placement providers. Responsibilities will include assisting with the recruitment of industry placement providers and delivery of initiatives to support student experiential learning. The appointee will provide a high quality level of administrative support to academic staff and students. The post carries responsibility for managing administrative systems to ensure that University and Placement providers procedures are adhered to in a given timeframe.

Principal/Regular Duties and Responsibilities:

• Oversee the day-to-day administration of the postgraduate taught master's programmes within the School, including timetable coordination, responding to programme-related queries from students, staff, and external stakeholders, and managing the online delivery of content—particularly via the Virtual Learning Environment (VLE).

• Lead the planning, development, management, and delivery of experiential learning placements associated with these programmes. This includes liaising with industry partners to identify opportunities, coordinating placement interviews, and supporting student experiential learning.

• Collaborate with Programme Directors to ensure that all necessary administrative structures are in place for efficient programme delivery and that approved policies are effectively implemented to ensure that the programmes are compliant with University regulations.

• Coordinate the ongoing review and enhancement of the programmes, including the management of processes related to maintaining academic approval of the curriculum.

• To ensure tracking and recording systems of all decisions taken relating to student and programme matters are maintained in a logical manner.

• To support the administrative team within the School and undertake administrative roles within the School, as directed by the School Manager.

• To handle complex and non-routine queries.

• To deputise Senior Programmes Administrator as required to ensure the smooth operation of the office on a day-to-day basis by arranging systems to identify due dates throughout the annual cycle of activities and meet deadlines. This will include supporting assessment of experiential learning activities.

• To support the marketing and student recruitment of these programmes. This will include managing UCC Apply, supporting review of applicants and associated queries with Graduate Studies/International Office.

• To assist with the co-ordination of the submission of examination papers, enter results/data on the DMIS system and generating reports as required.

• Management of placement agreements between industry placement providers and university.

• Coordinating and presenting career development workshops to enhance student skills in preparation for work, including CV preparation, interview techniques, employability skills and pre-placement talks.

Health & Safety: In addition to the statutory safety duties of all employees (as prescribed in safety legislation and the relevant local safety statement) each staff member is responsible for:

• Discharging any safety functions delegated to them by their Head of College \ School \ Department \ Centre \ Unit, in relation to the areas/activities under their control

• Co-operating and assisting the University and the Head of College \ School \ Department \ Centre \ Unit in the discharge of their statutory safety responsibilities

• Ensuring that all work under their control, is undertaken safely and without risk to health and complies with the provision of all relevant statutory legislation

Note: As the university continues to expand and evolve, it is likely that flexibility in regard to the allocation of specific duties will be necessary. Accordingly, the list of duties specified above is not intended to be exclusive or restrictive; duties may be added or withdrawn but any such alteration will take place after consultation with the appointee.

SELECTION CRITERIA

The successful candidate will be expected to have:

Essential Criteria

A third-level qualification (NFQ level 7 or above)

A strong administrative skills and excellent proficiency in the use of IT systems and data management skills

Demonstrate attention to detail and ability to meet strict deadlines.

A demonstrable record of organisational capabilities

Excellent written and interpersonal communication skills

Experience of working independently with limited supervision

Desirable Criteria

7. Operative knowledge of University procedures and policies

8. Experience and knowledge of the pharmaceutical industry sector and work environment.

9. Experience of working with third level students

CONDITIONS OF EMPLOYMENT

Salary: Appointment may be made on the Admin V Salary Scale: €50,799 - €62,303 (Scale B) / €48,584 - €59,300 (Scale A). Salary placement on appointment will be in accordance with public sector pay policy.

As required by public pay policy for the higher education sector, new appointments to a direct entry recruitment grade will generally be at the minimum (1st point) of the relevant scale.

For existing public servants, the restriction to the first point on scale may be varied where a person is appointed to the same or an analogous grade, role or position as their previous public service employment.

The rate of remuneration for all appointments may be adjusted from time to time in line with government policy.

The working hours for administrative staff are 35 hours per week with normal hours of duty from 9.00am to 5.00pm Monday to Friday, with 1 hour for lunch break.

Due to the nature and seniority of the post, however, it may be necessary to extend and vary these hours from time to time in order to meet the exigencies of the post.

Annual Leave will be 27 days per annum. This leave is exclusive of public holidays and Good Friday. The leave year commences on 1 July annually and four days annual leave must be held for the Christmas closure period.

Sick Leave: Sick leave will be granted in line with University policy in this regard which may change from time to time. You should familiarise yourself with the University Sick Leave Policy and University Sick Leave Management Policy.

The tenure of the post is permanent wholetime, based on the following provisions:

a) A probationary period of twelve months shall apply from commencement of employment in the post during which the contract of employment may be terminated by either party in accordance with the Minimum Notice and Terms of Employment Acts, 1973 to 2005.

b) Except in circumstances of gross misconduct justifying immediate dismissal, the appointee will receive one month's notice of termination of employment, or, if greater, such notice as is provided for in a minimum notice in terms of Employment Act, 1973.

c) The appointee is required to give one month's notice of termination of employment.

Pension, abatement, insurance schemes, voluntary health insurance, training opportunities, equal opportunities policies, employment permit requirements, references, medical examination, re-employment restrictions, collective agreements, redundancy schemes, and declarations are all outlined exactly as in your provided text, with cleaned spacing.