Creditors

· Have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being comparable to Leaving Certificate standard or equivalent or higher, i.e. FETAC Level 5.A qualification or experience in the use of MS Office packages.· Excellent IT Skills to include MS Office, particularly Excel.

· Ability to adapt quickly to new IT/Finance Systems

· Capacity for flexible and innovative thinking to suit the needs of the department

· Effective personal initiative for efficient completion of tasks while demonstrating team player abilities.Administration of computer based creditor’s ledger function from receipt of all financial documentation through to payment production.Coding of invoices, credit notes and direct debits received that do not have purchase order numbers on the system. Continual management and updating of Supplier book -, setting up new suppliers, deleting old suppliers, amending supplier details

Processing and managing fortnightly and final end of month payment runs.

Processing relevant back up for all payments made such as Remittance Advice slips, Cheque listings and DD listings.

Ensuring all payment deadlines set with the Hospital and Bank are adhered to.

Processing foreign payments through bank/Fexco.

PSWT/RCT admin, completing forms and sending to Suppliers

Management of Creditors Financial Reporting System

Prepare, check and produce to exact financial reports for the Management Accountant and Financial Controller and deal with all queries re same.

Reports pertaining to the Management Accountant and Financial Controller, Purchasing & Supplies Officer as listed below provide vital information in the production of monthly and yearly non-pay expenditure accounts.

o Purchase Analysis

• Statement of Account
• Unauthorised Transactions Listing
• Outstanding Creditors Analysis

o Purchase Analysis Summary

• Provisional Payments Listing
• Day Book & VAT Analysis
• Purchase Ledger Transactions Listing
• Daily Transactions Report