Data Analyst

St Columcille’s Hospital

Job Specification & Terms and Conditions

Job Title, Grade Code

Data Analyst (Grade VI)

(Grade Code: 0574)

Campaign Reference

SCH-042-2026

Closing Date

12 Noon Thursday 2nd July 2026

Proposed Interview Date(s)

Candidates will normally be given at least two weeks' notice of interview. The timescale may be reduced in exceptional circumstances.

Taking up Appointment

A start date will be indicated at job offer stage.

Location of Post

1 Whole time permanent position

A panel may be formed as a result of this campaign for Grade VI positions within St Columcille’s Hospital from which current and future, permanent and specified purpose vacancies of full or part-time duration may be filled.

Informal Enquiries

Jessica Sinclair, Operations/Deputy Hospital Manager

GMoffice.sch@hse.ie

012115214

Reasonable Accommodations

Candidates who require a Reasonable Accommodation/s to support their participation, at any stage, in the recruitment and selection process, should email hr.sch@hse.ie

Details of Service

St. Columcille’s Hospital is located on the border of County Wicklow. It provides a range of services to a diverse population covering South County Dublin and County Wicklow.

St. Columcille’s Hospital (SCH), is a Model 2 hospital with 116 inpatient Beds, 8 Day Beds, 9 Beds in MAU (Medical Assessment Unit) and 6 in the IU (Injuries Unit).

These services include a Cardiac Rehabilitation Unit, Injury Unit, Medical Assessment Unit, acute medical in-patient services, day surgery, outpatient care and diagnostic services. St. Columcille’s Hospital has a national speciality in obesity and also gender management and is a referral centre for bariatric surgery.

Reporting Relationship

The post holder will report to the Operations/Deputy Hospital Manager or other delegated manager

Purpose of the Post

This post holder will be responsible for:

· The purpose of the Grade VI, Data Analyst is to lead, support and participate in a range of performance monitoring activities, to contribute to the overall improvement of data across the system and to ensure data is reported accurately.

· To work as part of a team and provide quality (timely, accurate and easily interpreted) reporting & business intelligence services for St Columcille’s Hospital

· To collect, analyse, interpret data and business information in relation to St Columcille’s Hospital and provide all relevant stakeholders with ongoing timely reports, analysis and business intelligence around same

Principal Duties & Responsibilities

The position of Grade VI Data Analyst encompasses both managerial and administrative responsibilities which include the following:

Data & Information Management

· To demonstrate the ability to confidently navigate and utilise multiple systems. Capability of extracting, analysing, and presenting data to support activity reporting and statistical requirements in line with HSE standards.

· To design and produce reports and briefings in such formats as agreed with the General and Operations manager.

· Leading, preparing and presenting performance dashboards.

· Where monitoring systems are currently in place, to supervise the timely and accurate delivery of performance data in line with the format and required timescales. This includes both routine and periodic information returns.

· Where no or little information currently exist, to develop performance monitoring systems, procedures and practices to enable the Executive Management Team to monitor activity effectively.

· To be responsible for the production of monthly, quarterly, annual and ad-hoc hospital reports and information profiles.

· Develop a detailed understanding of the hospital data flows and processes

· Work with and provide reporting skills and advice for various hospital committees

· Provide reports that are easy to interpret including dashboards and other forms of visualisation

· Develop a detailed understanding of Data Sets, Data Standards and Data Fields of key systems to support provision of quality information reporting

· Automate production of reports

· Train users in the operation of reporting systems through the development of suitable reporting systems.

· Provide ongoing user and management support and advice.

· Investigation and analysis of work procedures and practices.

· Produce and maintain documentation.

· Meet the reporting requirements of key stakeholders including the General Manager, Executive Management team, and also various staff who get regular reports at national level

· To work independently with service providers to improve and enhance both the quality of performance data to meet the needs of regional reporting structure. This will also include a key role in the development of information standards, to oversee the implementation of such standards across the hospital and to work in collaboration with external sources (e.g. REO, IHA, and Department of Health).

· To work in collaboration with senior management and HSE staff on developing required performance analysis.

· Provide advice to other staff on reporting and analytics

· To take lead responsibility for the production of performance analysis for key aspects of services within the hospital.

· To take lead responsibility for communicating with senior management and HSE staff generally the results of performance analysis. This will also include developing further performance analysis as a result of an iterative performance management process in collaboration within the Region.

· To lead or participate in a variety of change management process. Such change management processes will involve the use of performance measurement and management activities.

· To take lead responsibility for communicating with senior management and HSE staff generally the results of performance analysis. This will also include developing further performance analysis as a result of an iterative performance management process in collaboration within the Region.

· To develop and supervise auditing and quality assurance processes to ensure the accuracy and validity of information and any performance analysis.

· Maintain own knowledge of relevant HSE policies, procedures, guidelines and practices to perform the role effectively and to ensure current work standards are compliant.

· To work as part of the team toward the objectives of the St Columcille’s Hospital.

· Mapping out design for future developments together with the key stakeholders.

· Contribute to the optimal use of data systems functionality.

· Data entry as required

· Maintain confidentiality and a high level of professionalism at all times.

· To provide cross cover as required.

· Responding to ad-hoc data and report requests

KPI’s development

· The post hold will work with user departments in meeting KPI data requirement

· The identification and development of Key Performance Indicators (KPIs)

· The development of Action Plans to address KPI targets.

· Driving and promoting a Performance Management culture.

· In conjunction with line manager assist in the development of a Performance Management system for your profession.

· The management and delivery of KPIs as a routine and core business objective.

General

· Maintain own knowledge of relevant HSE policies, procedures, guidelines and practices, to perform the role effectively and to ensure current work standards are met by own team.

· Maintain own knowledge of relevant regulations and legislation e.g. National Financial Regulations, Health and Safety Legislation, Employment Legislation, FOI Acts etc.

· Ensure consistent adherence to procedures within area of responsibility.

· Ensure consistent adherence to policy and legislation governing the HSE.

· Adequately identifies, assesses, manages and monitors risk within their area of responsibility.

· Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc. and comply with associated HSE protocols for implementing and maintaining these standards as appropriate to the role.

· Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.

Administration

· Ensure the efficient day-to-day administration of area of responsibility

· Execute assignments in accordance with agreed plans, budgets, and deadlines

· Ensure deadlines are met and that service levels are maintained

· Ensure an even distribution of workload among team, taking into account absence due to annual leave etc

· Ensure policies and procedures are well documented and understood and adhered to by staff in own section

· Ensure accurate attention to detail in own work and work of team

· Use appropriate technology to ensure work is completed to a high standard

· Ensure that archives and records are accurate, maintained confidentially and readily available to the appropriate authority

· Ensure line management is kept informed of issues

· Ensure that the service is kept informed and that their views are communicated to middle management

· Represent the Data & Analytics Team on committees and groups as required

· Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service

The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to them from time to time and to contribute to the development of the post while in office.

Eligibility Criteria

Qualifications and/ or experience

This campaign is confined to staff who are currently employed by the HSE, TUSLA, other statutory health agencies*, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004 as per Workplace Relations Commission agreement -161867.

(a) Eligible applicants will be those who on the closing date for the competition:

(i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004.

Or

(ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish. Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination.

Or

(iii) Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction

And

(iv) Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI).

Note1: Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation level paper is not acceptable. Candidates must have achieved these grades on the Leaving Certificate Established programme or the Leaving Certificate Vocational programme. The Leaving Certification Applied Programme does not fulfil the eligibility criteria.

and

(b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office.

Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Character

Each candidate for and any person holding the office must be of good character.

* A list of ‘other statutory health agencies’ can be found:

https://www.gov.ie/en/organisation-information/9c9c03-bodies-under-the-aegis-of-the-department-of-health/?referrer=http://www.health.gov.ie/about-us/agencies-health-bodies/

Post Specific Requirements

· Significant experience of working with high volumes of data, under tight deadlines using data analysis / Data Visualisation tools with the ability to confidently navigate and utilise multiple systems and applications which includes but is not limited (e.g. Power BI / Excel / Tableau) also including use of advanced excel functionality.

· Experience in the preparation of high-quality reports including use of advanced excel functionality within extremely tight deadlines, this includes the management of large datasets and databases and the production of reports using complex information from different sources.

· Experience of working in a busy office environment managing competing priorities and deadlines, where the ability to analyse and interpret information to make decisions quickly and accurately where required while working collaboratively with multiple internal and external stakeholders as relevant to this role.

Other requirements specific to the post

· A flexible approach to working hours is required in order to ensure deadlines are met.

· Access to appropriate transport to fulfil the requirements of the role

· The post holder will be required to undertake further training to develop advanced skills in Excel etc.

Additional eligibility requirements

Citizenship requirements

Eligible candidates must be:

(i) EEA, Swiss, or British citizens

OR

(ii) Non-European Economic Area citizens with permission to reside and work in the State

Read Appendix 2 of the Additional Campaign Information for further information on accepted Stamps for Non-EEA citizens resident in the State, including those with refugee status.

To qualify candidates must be eligible by the closing date of the campaign.

Skills, competencies and/or knowledge

Professional Knowledge & Experience

· Knowledge of best practice in relation to monitoring systems, the design of information capture systems, data standards, data validation and quality assurance approaches.

· Knowledge of IT based data management systems and data visualisation.

· An understanding of the challenges of complex projects in the context of new technology, process, change and interdependency management.

· Excellent experience and knowledge in advanced Excel

· Knowledge of the health service including a good knowledge of HSE reform.

· An understanding of the corporate planning, business information and performance assurance process. Knowledge and understanding of Data Protection Legislation.

· Experience of preparing reports including presentation of statistical data.

Planning and Managing Resources

· Demonstrate the ability to effectively plan and manage resources, effectively handle multiple projects concurrently, structuring and organising own workload and that of others effectively.

· Demonstrate responsibility and accountability for the timely delivery of agreed objectives.

· Challenges processes to improve efficiencies where appropriate, is committed to attaining value for money.

Evaluating Information, Problem Solving & Decision Making

· Demonstrate numeracy skills, an ability to analyse and evaluate information, considering a range of critical and complex factors in making effective decisions. Recognises when it is appropriate to refer decisions to a higher level of management.

· Demonstrate initiative in the resolution of complex issues / problem solving and proactively develop new proposals and recommend solutions.

· Ability to confidently explain the rationale behind decisions when faced with opposition.

Team Working

· The ability to work both independently and collaboratively within a dynamic team and multi stakeholder environment.

· Demonstrate an ability to work as part of the team in establishing a shared sense of purpose and unity across a number of teams delivering on different projects.

· Demonstrate leadership; creating team spirit; leading by example, coaching and supporting individuals to facilitate high performance and staff development.

· Demonstrate a commitment to promoting a culture of involvement and consultation within the team, welcoming contributions from others.

Communications & Interpersonal Skills

· Demonstrates excellent communication and interpersonal skills including the ability to present complex information in a clear, concise and confident manner (written & verbal). Strong presentation skills.

· Demonstrate the ability to influence people and events and the ability to build and maintain relationships with a variety of stakeholders, working collaboratively within a multi stakeholder environment.

· Demonstrate commitment to regular two-way communication across functions and levels, ensuring that messages are clearly understood.

Campaign Specific Selection Process

Ranking/Shortlisting /Interview

A ranking and or shortlisting exercise may be carried out based on information supplied in your application form. The criteria for ranking and or shortlisting are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore, it is very important that you think about your experience in light of those requirements.

Failure to include information regarding these requirements may result in you not progressing to the next stage of the selection process.

Those successful at the ranking stage of this process, where applied, will be placed on an order of merit and will be called to interview in ‘bands’ depending on the service needs of the organisation.

Diversity, Equality and Inclusion

The HSE is an equal opportunities employer.

Employees of the HSE bring a range of skills, talents, diverse thinking and experience to the organisation. The HSE believes passionately that employing a diverse workforce is central to its success – we aim to develop the workforce of the HSE so that it reflects the diversity of HSE service users and to strengthen it through accommodating and valuing different perspectives. Ultimately this will result in improved service user and employee experience.

The HSE is committed to creating a positive working environment whereby all employees inclusive of age, civil status, disability, ethnicity and race, family status, gender, membership of the Traveller community, religion and sexual orientation are respected, valued and can reach their full potential. The HSE aims to achieve this through development of an organisational culture where injustice, bias and discrimination are not tolerated.

The HSE welcomes people with diverse backgrounds and offers a range of supports and resources to staff, such as those who require a reasonable accommodation at work because of a disability or long-term health condition.

Read more about the HSE’s commitment to Diversity, Equality and Inclusion

Code of Practice

The Health Service Executive will run this campaign in compliance with the Code of Practice prepared by the Commission for Public Service Appointments (CPSA).

The CPSA is responsible for establishing the principles to be followed when making an appointment. These are set out in the CPSA Code of Practice. The Code outlines the standards to be adhered to at each stage of the selection process and sets out the review and appeal mechanisms open to candidates should they be unhappy with a selection process.

Read the CPSA Code of Practice.

The reform programme outlined for the Health Services may impact on this role and as structures change the job specification may be reviewed.

This job specification is a guide to the general range of duties assigned to the post holder. It is intended to be neither definitive nor restrictive and is subject to periodic review with the employee concerned.

Data Analyst(Grade VI)

Terms and Conditions of Employment

Tenure

The current vacancy available is permanent and whole time.

The post is pensionable. A panel may be created from which permanent and specified purpose vacancies of full or part time duration may be filled. The tenure of these posts will be indicated at “expression of interest” stage.

Appointment as an employee of the Health Service Executive is governed by the Health Act 2004, the Public Service Management (Recruitment and Appointments) Act 2004, and Public Service Management (Recruitment and Appointments) Amendment Act 2013.

Remuneration

The Salary scale for the post is: (as at 01/02/2026)

€57,898, €59,278, €60,963, €64,126, €66,017, €68,372, €70,734 LSIs

New appointees to any grade start at the minimum point of the scale. Incremental credit will be applied for recognised relevant service in Ireland and abroad (Department of Health Circular 2/2011). Incremental credit is normally granted on appointment, in respect of previous experience in the Civil Service, Local Authorities, Health Service and other Public Service Bodies and Statutory Agencies.

Working Week

The standard weekly working hours of attendance for your grade are 35 hours per week. Your normal weekly working hours are 35 hours. Contracted hours that are less than the standard weekly working hours for your grade will be paid pro rata to the full time equivalent.

You are required to work agreed roster/on-call arrangements advised by your Reporting Manager. Your contracted hours are liable to change between the hours of 8.00am and 8.00pm over seven days to meet the requirements for extended day services in accordance with the terms of collective agreements and HSE Circulars.

Annual Leave

The annual leave associated with the post will be confirmed at contracting stage.

Superannuation

This is a pensionable position with the HSE. The successful candidate will upon appointment become a member of the appropriate pension scheme. Pension scheme membership will be notified within the contract of employment. Members of pre-existing pension schemes who transferred to the HSE on the 01st January 2005 pursuant to Section 60 of the Health Act 2004 are entitled to superannuation benefit terms under the HSE Scheme which are no less favourable to those which they were entitled to at 31st December 2004.

Age

The Public Service Superannuation (Age of Retirement) Act, 2018* set 70 years as the compulsory retirement age for public servants.

* Public Servants not affected by this legislation:

Public servants joining the public service or re-joining the public service with a 26-week break in service, between 1 April 2004 and 31 December 2012 (new entrants) have no compulsory retirement age.

Public servants, joining the public service or re-joining the public service after a 26 week break, after 1 January 2013 are members of the Single Pension Scheme and have a compulsory retirement age of 70.

Probation

Every appointment of a person who is not already a permanent officer of the Health Service Executive or of a Local Authority shall be subject to a probationary period of 12 months as stipulated in the Department of Health Circular No.10/71.

Protection of Children Guidance and Legislation

The welfare and protection of children is the responsibility of all HSE staff. You must be aware of and understand your specific responsibilities under the Children First Act 2015, the Protections for Persons Reporting Child Abuse Act 1998 in accordance with Section 2, Children First National Guidance and other relevant child safeguarding legislation and policies.

Some staff have additional responsibilities such as Line Managers, Designated Officers and Mandated Persons.

In the HSE, all Mandated Persons under the Children First Act 2015 are appointed as Designated Officers under the Protections for Persons Reporting Child Abuse Act 1998. You should check Schedule 2 of the Children First Act 2015 to see if you are a Mandated Person, and therefore a HSE Designated Officer, and be familiar with the related roles and legal responsibilities.

Visit HSE Children First for further information, guidance and resources.

Infection Control

Have a working knowledge of Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc. and comply with associated HSE protocols for implementing and maintaining these standards as appropriate to the role.

Health & Safety

It is the responsibility of line managers to ensure that the management of safety, health and welfare is successfully integrated into all activities undertaken within their area of responsibility, so far as is reasonably practicable. Line managers are named and roles and responsibilities detailed in the relevant Site Specific Safety Statement (SSSS).

Key responsibilities include:

• Developing a SSSS for the department/service[1], as applicable, based on the identification of hazards and the assessment of risks, and reviewing/updating same on a regular basis (at least annually) and in the event of any significant change in the work activity or place of work.

• Ensuring that Occupational Safety and Health (OSH) is integrated into day-to-day business, providing Systems Of Work (SOW) that are planned, organised, performed, maintained, and revised as appropriate, and ensuring that all safety related records are maintained and available for inspection.

• Consulting and communicating with staff and safety representatives on OSH matters.

• Ensuring a training need assessment (TNA) is undertaken for employees, facilitating their attendance at statutory OSH training, and ensuring records are maintained for each employee.

• Ensuring that all incidents occurring within the relevant department/service are managed appropriately and investigated in accordance with HSE procedures[2].

• Seeking advice from health and safety professionals through the National Health and Safety Function Helpdesk as appropriate.

• Reviewing the health and safety performance of the ward/department/service and staff through, respectively, local audit and performance achievement meetings for example.

Note: Detailed roles and responsibilities of Line Managers are outlined in local SSSS.

[1]A template SSSS and guidelines are available on writing your site or service safety statement.

2 Structures and processes for effective incident management and review of incidents.