Deputy Manager, Goods In

Key Responsibilities: -

As the Deputy Goods In Manager you will be responsible for assisting with keeping the Goods In Department running during both Day and Night shift.

You will ensure high standards are met daily to ensure everyone is working in a safe environment and all food safety standards are met. You will also ensure all products meet the quality standards required by Customers.

You will be responsible for ensuring all teams meet daily targets and KPI’s. Ensure there is good communication between Day Shift and Night Shift Production and Goods In teams will be essential. Developing the Goods In Team members in their role.

Duties:

Health and Safety

·        Safety starts with you - you must take care of your own health and safety and others who might be affected by your activities.

·        Cooperate with Genesis and those you work with, by always adopting safe working practices in accordance with Health, Safety and Environmental policies, procedures, and legislation. Ensure safety is paramount, leading by example and promoting a zero accident culture.

·        Lead by example and demonstrate commitment to health and safety through your actions and behaviors, and promote a positive safety culture.

·        Continual monitoring of work area to ensure Allergen risks, ingredients and packaging are controlled and managed in the work area by adhering and enforcing agreed protocols and principles.

·        Do not operate any plant or equipment unless authorised to.

·        Obtain and use the correct tools/equipment for the work area and do not use any that are unsafe or damaged. Report any defects or damage immediately.

·        Use all required personal protective equipment (PPE) as per training and properly care for, clean, maintain, and inspect PPE as required, reporting any defects immediately.

·        Ensure all required PPE is issued to new employees and enforce any required PPE use in work areas.

·        Challenge unsafe behavior in a timely way.

·        Regularly inspect work area to ensure a safe working environment and behaviors.

·        Promote and encourage reporting of hazards and near misses.

·        Complete all required accident paperwork and conduct accident investigations, including closure of any identified corrective actions.

·        Participate in all health and safety training, and assist in the development and training of safe operating procedures and risk assessments.

·        Implement and monitor adherence to safe operating procedures and risk assessments.

·        Identify job hazards and ensure risk assessments are completed to ascertain any risk associated with a task.

·        Ensure any reasonable adjustments for employees are adhered to and 100% compliance with Individual Risk Assessments e.g. young workers, expecting mothers.

·        Consult team members on health and safety through the delivery of toolbox talks, briefings, and promotion of Genesis welfare forum.

·        Consult HS&E Manager on any identified risks and agree and implement control measures.

Management of Employees

·        Manage all team members to ensure that they are undertaking all required duties to a high standard.

·        Manager labour and staff rotas, sign off ops working hours and complete investigations of issues when required.

·        Daily Huddles must be co-ordinated and appropriate information provided to Team members ensuring daily production requirement and KPI’s are communicated and delivered. Assist Goods In Manager with the investigation of all KPI’s that are not achieved, conducting a route cause analysis and implementing corrective actions to ensure future targets are achieved.

·        Effective troubleshooting any areas within goods in that is stopping production working to maximum output and highlight any concerns immediately to Goods In Manager.

·        Identify and highlight any maintenance issues to Goods In Manager.

·        Liaise with production teams to maximise company performance by ensuring all raw materials, packaging etc., are meeting daily production KPI’s.

·        Ensure accurate weekly stock takes of ingredients and packaging takes place and complete final sign off on documentation.

·        Deputise and attend daily production and planning meetings when Goods In Manager is absent.

Materials

·        Ensure that all Goods Received Notes are matched against all purchase orders on the Steven’s System.

·        Manage stock close to its use by date and manage date expired stock effectively, through life extension or quarantine.

·        Ensure that stock is booked in, in real time accurately with the correct batch codes, use by information and quantities and that all technical aspects related to the delivery are covered e.g. Pest Control, Allergen Control, Foreign Body Control and Life.

·        Ensure Allergen risks, ingredients and packaging are controlled and managed in the Goods In, Debox and Debag area by adhering to agreed protocols and principles

·        Reconcile weekly stock takes using the Steven’s System. Ensure accurate weekly stock takes of ingredients and packaging takes place and complete final sign off on documentation.

·        To ensure safe working practices are adopted at all times in accordance with Safety, Health and Environmental policies, procedures and legislation.

·        To ensure the hygiene of your team, machinery and working areas meets the sites hygiene standards at all times.

·        Manage all process and controls in the Goods in department from receiving stock to issuing to bakery and packing ensuring all areas are audit ready at all times.

New Product Development

·        Understand and assist with co-ordination of all products for NPD.

Other Duties

·        Maintain accurate site records/documentation in association with all Goods in requirements, complete final sign off ensuring 100% accuracy.

·        Ensure there is an effective handover between night shift and day shift identifying key areas of concern and providing solutions to ensure daily production KPI’s are met.

·        Co-ordinate the transfer of all materials and ingredients, ensuring traceability is followed at all times using the Steven System to ensure 100% compliance is obtained.

·        Good Manufacturing Practices are to be implemented and maintained.

·        Clean as you go work environment in all areas.

·        Review and authorise employee hours on the NTD (time and attendance system) daily and approve holidays within rules for staffing levels.

·        Upskill all direct reports to ensure cover is available during your absence.

·        Quality – Ensure integrity and collation is implemented in all aspects of the production process to ensure standards are met for all Customers audits, SEDEX and BRC requirements. Participate in audits as required.

·        Adhere at all times to the Ethical Trading Initiative Base code.

·        You must take care of your own health and safety and that of people who may be affected by what you do (or do not do).

·        Complete any other associated task requested by the Management.

·        This job description sets out the main duties of the post at the date when it was completed. Such duties may vary from time to time without changing the general character of the post or the level of responsibility entailed.

Personal Attributes

You will consistently adopt a professional and confidential approach to your work when dealing with internal and external stakeholders. You will be self-motivated and an excellent communicator at all levels of the business.

You must be a team player who demonstrates a high level of commitment, adopts a flexible, positive, and proactive approach, and able to demonstrate tenacity, and assume accountability for your work.

You must have the ability to work unsupervised with good time management skills in order to meet tight deadlines, have the confidence to challenge information and ensure attention to detail at all times in a fast paced, pressurised and challenging environment.

Factor

Essential

Skills and Knowledge

• 1 years experience working within a warehousing environment
• Planning and organising skills
• Stock taking experience
• IT Skills to include Microsoft Office
• Knowledge of Health and Safety and Food Hygiene in workplace

Qualifications/Education

• Fork Truck Licence

• Food Hygiene level 2

• Good level of English (written, reading & verbal) and numerical skills

Circumstances

• Working hours may vary dependent on business requirements including weekend work