Document Controller

About the Role

ORS are seeking a Document Controller or Administrator to join our Health & Safety Management Team.This role is responsible for the effective drafting, control, coordination and management of Health & Safety and PSDP Process documentation across multiple projects, ensuring accuracy, compliance and timely availability of records.

Key Responsibilities

• Draft, control, manage, and maintain Health & Safety and PSDP documentation, required across multiple construction projects and operations.
• Support the preparation and ongoing maintenance of project documentation, including Preliminary Safety & Health Plans and Stage Reports
• Support the preparation and maintenance of Team documentation to inc. Fee bids, Tenders and General Administrative requirements
• Assist in the preparation, review and handover of project Safety Files requiring coordination with design teams, contractors and project PSCS
• Liaise with project teams, designers, contractors, and external stakeholders regarding documentation requirements
• Ensure version control, document numbering, approvals and distribution protocols are followed
• Maintain document registers and ensure records are accurate, complete, and auditable
• Support internal and external audits related to Health & Safety documentation
• Maintain confidentiality and data integrity of all documentation in line with GDPR requirements

Skills & Experience

• Proven experience in a Document Controller/ Administrative, or similar role, within Health & Safety, construction, engineering or regulated environments

• Experience in the compilation of PSDP documentation and Safety Files is highly desirable

• Strong organisational skills with excellent attention to detail
• Experience managing controlled documents and document management systems
• Good working knowledge of Microsoft Office (Word, Excel, Outlook, SharePoint or similar)
• Ability to manage multiple priorities and meet deadlines
• Strong communication and coordination skills

What We Can Offer You 

ORS is committed to creating a diverse and inclusive company culture. We foster a culture of inclusion for all employees that respects and supports their individual strengths and experiences.Being part of ORS means more than just a job, it means joining a company that invests in you and your ambitions with transparency, structure and support. 

We are delighted to offer a suite of benefits when you join ORS, which include:

• Competitive salary 

• Performance-related bonus 

• Pension scheme with matching contributions 

• Remote-first hybrid model – use your home as a base and any of our office locations as you see fit 

• Work from abroad 

• Flexible working hours 

• Access to over 60 health disciplines through our Kara Connect Platform 

• Continuous Professional development (CPD) programme & funding 

• Paid maternity, paternity and fertility leave 

• Company and birthday annual leave days 

• Death in Service benefit 

• Tax saver - travel and bike to work 

• Culture, social, wellness and CPD committees 

• Talent Development Programmes 

• Access to leading career coach Gerry Duffy 

About ORS 

ORS is a world-class multidisciplinary building consultancy with more than 30 years of delivering technical excellence across the built environment. Our mission is simple but powerful: We endeavour to make the lives of our team, clients, partners and communities happier and better in the ways that really matter every single day. 

Don’t just take our word for it! ORS has won numerous awards, recognising our Great Place to Work culture. 

• Winner of the Engineering Consultancy of the Year at the Engineering Excellence Awards 2025 

• Winner of the Graduate Programme of the Year at the Engineering Excellence Awards 2025 

• Winner of the Best Company to Work For at the Irish Design & Build Awards 2024 & 2025 

• Winner of the Best People Development of the Year at the Engineering Excellence Awards 2024 

• Winner of the Recruitment & Retention Strategy at the Workplace Excellence Awards 2024 

• Great Place to Work certified consecutively since 2017
• Top 3 Company Best Workplaces in the medium-sized category at the Great Place to Work awards 2025
• Best Workplaces for Health & Wellbeing 2025 & 2026 Great Place to Work 
• Engineers Ireland CPD Accreditation since 20217 
• Awarded for Hybrid Way of Working at the 2022 Great Place to Work Awards 
• Silver Accreditation through Investors in Diversity 2025