Electronic Cancer Data Registrar

Role Purpose

To identify, collect and follow-up on all sources of newly diagnosed cancer cases and/or registerable tumours at a national level. To ensure that data is collected in accordance with agreed-upon standards and that it meets the required levels of quality and accuracy.

Location:

South County Dublin/ Kildare Region

Blended Working

1 day at hospital base - remainder working from home.

Key Responsibilities

The responsibilities of the post are:

Data processing

• Analyse and interpret patient information at case level from primarily electronic medical records and hospital databases / systems, to collect specified information on all cases of cancer and/or registerable tumours nationally as assigned.
• Trace and register cases reported to the NCRI via other electronic sources.
• Manage to completion, all queries that arise relating to registered cases.
• When visiting on-site locations, plan and schedule these visits, including data access, to ensure maximum effectiveness and efficiency. Local hospital procedures must be followed when on-site. It is the post holder’s responsibility to be aware of these procedures.

Quality and audit

• Maintain the highest quality data standards by ensuring accuracy and compliance with coding standards, guidelines and standard operating procedures as defined by NCRI.
• Perform checks following audits on NCRI data using agreed-upon quality control checks.
• Follow and contribute to the development and maintenance of coding standards, guidelines, and standard operating procedures that are consistent with the highest data collection and processing standards.
• Compile, analyse, report and present data, quality, timeliness, and other key issues outcomes as well as any issues that may arise.
• Maintain own knowledge of relevant policies, procedures, guidelines and practices in order to perform the role effectively and meet work standards.
• Pursue continuous professional development to expand and enhance professional knowledge, including attendance at mandated courses.
• Enhance learning through peer-to-peer presentations.
• Provide support to inexperienced eCDRs.

Other

• Participate in, support, and implement the NCRI's change initiatives.
• Participate in committees and project teams as needed, working collaboratively within own team and with other teams.
• Establish and maintain important relationships with internal and external stakeholders.
• Observe, report, and take appropriate action on any issue that may contribute to the failure to meet own and/or NCRI goals. As needed, escalate issues to the Cancer Data Supervisor or the Head of Cancer Registration.
• Other duties as may be assigned by management from time to time.

This list is not exhaustive, and you may be required to take on other tasks and duties for the proper and effective performance of your role.

Qualifications

The qualifications that are desirable o effectively meet the requirements of the role:

• Have a nursing qualification or other relevant healthcare qualification to a National Frameworks Qualification (NFQ) level 8.

Knowledge and Experience

The knowledge and experience that is essential to effectively meet the requirements of the role:

• At least 3 years post qualification experience in their field.
• Excellent comprehension of medical terminology as well as an understanding of anatomy and physiology.
• Knowledge of in data entry or data management
• Excellent IT skills to include the MS Office Suite, file and folder management and electronic communications.
• A full clean driving license and own transport is essential as travel will be a requirement of this role.

The knowledge and experience that is desirable to effectively meet the requirements of the role:

• Experience in oncology or cancer coding classifications.
• Knowledge of or experience of Irish hospital patient data systems.
• Previous experience with patient or disease data collection techniques.
• Familiarity with ICDO coding classification
• Familiarity with TNM Classification of Malignant Tumours

Personal Qualities

The post holder must be able to demonstrate the following personal qualities:

Analytical and Administrative Skills

• Excellent analytical and administrative skills.
• An ability to demonstrate compliance with the required standards and ensure sufficient controls and checks are in place.
• Quickly gets up to speed in a complex situation, rapidly absorbing all relevant information/data (written and oral)

Decision Making

• Exercises good judgement, makes well informed decisions in a timely manner; consults with others as appropriate before implementing decisions.

Planning and Organising

• Assumes personal responsibility for and delivers on agreed objectives/ goals
• Effectively estimates time parameters for projects and manages own time efficiently, anticipating potential obstacles and planning contingencies to address these.
• Ensure all outputs are delivered to a high standard and in an efficient manner.
• Use resources effectively, always challenging processes to improve efficiency.
• Excellent attention to detail.
• Experience of working to multiple deadlines

Teamwork, Communication and interpersonal skills

• Promotes co-operation and commitment within a team to achieve goals and deliverables.
• Shapes communication to effectively reach an international audience.
• Professional when dealing with challenging issues.
• Presents information in a confident, logical, and convincing manner verbally and in writing.
• Maintains a strong focus on meeting the needs of internal and external stakeholders.
• Works to establish mutual understanding to allow for collaborative work.

Drive and Commitment to Public Service Values

• Consistently strives to perform at a high level
• Maintains consistent effort under pressure and is resilient to criticism or setbacks at work.
• Demonstrates high levels of initiative, taking ownership of projects and demonstrating self-sufficiency.
• Upholds the highest standards of honesty, ethics and integrity

Specialist Knowledge, Expertise and Self Development

• Clearly understands the role, objectives and targets and how they fit into the work of the unit and Organisation.
• Develops the expertise necessary to carry out the role to a high standard and shares this with others.
• Proactive in keeping up to date on issues and key developments that may impact on own area, the Department and/ or wider public service

Behavioural Expectations

The incumbent of this role is expected to demonstrate NCRI’s values and behaviours in in the delivery of everyday work and interactions with stakeholders and colleagues.

• Respect – We treat everyone with dignity of respect.
• Trust – We honour our commitments.
• Collaboration – We work collaboratively with all our stakeholders.
• Quality – We are committed to continuous quality improvement.
• Enthusiasm – We are passionate about and take great pride in our work.
• Confidentiality – We treat all our patient information with the highest level of data security.