Event Contract & Administrative Support Coordinator

We’re looking for a diligent and organised Event Contract & Administrative Support Coordinator to join our team! In this role, you’ll play a vital part in ensuring the flawless execution of contracts and documentation for meetings, events, and engagements with Healthcare Professionals (HCPs) and members of the Healthcare Community (HCC). By supporting the end-to-end event process through Regeneron’s Review and Approval Tool (Veeva Events), you’ll help maintain compliance, accuracy, and smooth coordination across internal teams and external stakeholders.

If you’re passionate about operational excellence and thrive in a collaborative environment, this role offers the chance to create a meaningful impact while growing your career.

In a typical day you'll:

• Handle the contract execution process for speaker engagements and related services, ensuring documentation accuracy and compliance.
• Initiate and route contracts for review and signature, following approved procedures and governance frameworks.
• Collaborate with internal teams such as Commercial, Medical, Legal, Compliance, and Finance to resolve contract-related issues.
• Support country-specific regulatory and governance processes, including documentation submissions and record management.
• Track contract statuses, proactively follow up with partners, and maintain positive communication with HCPs and HCC members.
• Conduct quality checks for event-related activities, ensuring documentation completeness and accuracy.
• Maintain up-to-date, organized records in the Regeneron Review and Approval Tool to support audits and reporting.

This role may be for you if you:

• Enjoy coordinating and handling administrative tasks in a fast-paced, diligent setting.
• Have experience working with platforms like Veeva Events or CRM systems.
• Thrive on collaborating with cross-functional teams to resolve issues and ensure smooth processes.
• Value compliance and accuracy, with a strong understanding of regulatory frameworks like GDPR or EFPIA.
• Are comfortable supervising multiple contracts and keeping partners advised to meet deadlines.
• Enjoy maintaining organized and accurate records.

To be considered you'll need:

• Shown administrative or coordination experience, ideally within the pharmaceutical, medical device, or healthcare sector.
• Familiarity with event or contract management tools (e.g., Veeva Events) and contracting processes is advantageous.
• A minimum of a Leaving Certificate or equivalent; post-secondary education or a relevant administrative/business qualification (e.g., diploma, degree, or QQI Level 5/6+) is preferred.