Events Co-ordinator

Key purpose:

The postholder will develop and deliver programme content to fulfil Councils festivals and events and be responsible for developing cost effective initiatives and integrated campaigns in line with Council’s Event Calendar.

Duties and responsibilities:

1. Lead on the development and coordination of a number of Council’s core events.

2. Develop, submit and manage funding applications in accordance with established procedures for events on behalf of Council including budget management, draw down and funding allocation as appropriate.

3. Contribute to the sourcing and development of contract(s), artists and other relevant resources in the development and delivery of festivals and events.

4. Develop programmes to establish a creative range of skills through community engagement and participation with an interagency approach.

5. Engage with all communities, groups and relevant stakeholders within the Council area in relation to festival and events activities, to generate increased Community participation and sense of ownership where inclusivity and sustainability are key factors.

6. Monitor and evaluate projects and service delivery arrangements maintaining management systems and processes to ensure value for money and effective service delivery producing reports as required.

7. Represent Council in media engagement i.e., radio, TV and press forums.

8. Liaise with the Event Safety Officer to ensure that all event specific health and safety obligations are met.

9. Prepare written and oral reports and presentations as necessary relating to projects to all stakeholders.

10. Identify and manage an inventory of event related service providers for Festivals and Events use.

11. Be aware of competing and/or complementary externally events and propose alternative options or tag along opportunities.

12. Develop and lead a sub working group to ensure provisions of services are achieved.

13. Develop cost effective festivals and events initiatives and integrated campaigns to generate increased participation and sustainability.

14. Liaise with external suppliers to ensure that all events are scheduled and delivered on time, within budget and to a high quality of service.

15. Participate in and ensure compliance with all Council policies and procedures and operate within the highest standards of personal behaviour which reflect the core values of the organisation.

16. Ensure full compliance with Health and Safety requirements and legislation in accordance with Council’s policies and procedures.

17. Comply with and actively promote the Council’s policies and procedures on all aspects of equality.

18. Undertake any other duties appropriate to scale, which may be required from time to time.

Please note: The postholder should be aware that the responsibilities of the post may be subject to change as a result of organisational change. The Council therefore reserves the right to change the duties of the post by adding to or amending the range of responsibilities. The postholder will be required to be flexible and adaptable to meet the changing needs and requirements of the organisation.

Qualifications / Experience

A minimum of a degree and/or

a relevant professional qualification in a related subject eg., events, festivals etc

At least 2 year’s demonstrable experience in the events industry which includes:

• Managing/delivering large scale events (5000 attendees plus)

• Liaising with a range of stakeholders eg., emergency service providers, local businesses, community and/or volunteer organisations

• Managing budgets and resources

• Developing creative programming content (Festival/ Events of scale with 30 + activities, events within this)

• Securing funding/sponsorship

• Liaising with multiple suppliers and managing a build and break down schedule

Technical Competencies/ Knowledge Knowledge of current health and safety legislation and requirements

Knowledge of production set ups and requirements