Events & Marketing Coordinator

The Friends of the National Gallery of Ireland (FNGI) was established in 1986 to support the activities of the Gallery by recruiting membership, to encourage an appreciation of painting, sculpture and architecture. It is a self-funding organisation with a charitable status (RCN 20158958). It is committed to promoting the Gallery and its collections and to expanding awareness and appreciation of the visual arts through a range of educational and social events. Members play an important role in supporting the Gallery in various aspects of its work and can avail of a number of benefits related to membership.

The FNGI wish to recruit an Events & Marketing Coordinator. Reporting to the Friends Manager, the successful candidate will carry out the following tasks:

· Develop the annual programming of events and activities for the Friends of the National Gallery of Ireland both online and in-person highlighting the National Collection and Gallery activities to new and existing Friends and Patrons

· Project manage all Friends events, Gallery based, online, and off-site

· Create online events on TicketSolve and manage and report on event bookings

· Liaise with Friends and exhibition ticket desk staff

· Assist in increasing the geographical reach of membership, including digital/hybrid opportunities for events

· Enhance and promote the activities of the Friends organisation through creative and fresh ideas on marketing and communications including campaigns and social media

· Broaden the membership profile through innovative and creative techniques and exploit every opportunity to source and attract new members and retain current Friends and Patrons.

· Work closely with the Friends Manager and Retention co-ordinator to identify opportunities for retention through Friends programming

· Devise and manage new PR and marketing campaigns for the Friends and liaise closely with the Gallery's Communications, Marketing and Digital Engagement department.

· Review the success and achievements of PR and marketing campaigns against agreed targets, identifying strengths, weaknesses and areas for development. KPIs will include open rates and conversion rates

· Generate reporting on events and marketing strategies and plans as well as outcomes

· Ensure a top rate, professional and specialist service to existing Friends members and maintain a high level of member satisfaction via varied communications and events

· Support the development and delivery of a marketing programme and communications plan for the Friends of NGI

· Manage all Friends marketing and communications including weekly E-Zine, Friends YouTube Channel, marketing campaigns, PR and marketing and liaising with Gallery teams

· Support the Friends Team in developing and maintaining accurate membership records and databases

· Collaborate effectively with internal and external stakeholders including curatorial and visitor experience

· Liaise and collaborate with other Gallery departments and internal stakeholders where relevant – Events, Volunteers, Marketing and Digital, Curatorial, etc. and operate a good working relationship with external stakeholders and suppliers

· Cover for Membership Services Administrator and on Friends Desk as needed

· Other ad hoc duties as directed by the Friends Manager

The successful candidate will have:

· A proven track record in marketing and/or event/arts management

· Experience in areas such as marketing, membership, budgeting, public relations and market research

· A proven interest in and knowledge of art

· Experience in programming and coordinating events and /or tours

· A high standard of computer competency, IT literacy and a working knowledge of one or more CRM / database systems and web applications

· A diplomatic, open and professional disposition that places emphasis on building and maintaining positive relationships

· Effective time management skills with an ability to manage an extensive workload, prioritise tasks and meet deadlines

· A proven ability to work on collaborative projects to deliver results on target

· An ability to work as part of a wider team to ensure efficient cooperation between the Friends organisation and other Gallery departments

· Effective interpersonal and communication skills (both oral and written)

· A qualification in marketing and/or event/arts management would be desirable

Note: This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. The job description may be subject to review in the view of new structures and / or the changing needs of the Gallery. All employees are required to be compliant with Gallery screening, security and Garda vetting procedures.

Conditions of employment

This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. This may be subject to review in view of new structures and/or the changing needs of the FNGI. All employees are required to be compliant with FNGI screening and Garda Vetting procedures. The post will be subject to a satisfactory medical check and successful completion of a successful probationary period. Applicants must be fluent in English and be eligible to work in Ireland.

Citizenship Requirements

Eligible candidates must be:

1. A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or

2. A citizen of the United Kingdom (UK); or

3. A citizen of Switzerland, pursuant to the agreement between the EU and Switzerland on the free movement of persons; or

4. A non-EEA citizen who has a valid work permission.

To qualify candidates must be eligible by the date of any job offer.

Job Details and Application Information

Salary: A fixed salary of €31,827 gross per annum

Duration: 3-year fixed-term contract

Working hours: Full time, 5 days a week - 35 hours per week (net of breaks). Please note, flexibility is required and the successful candidate may be required to work occasional late evenings and weekends. Applicants must note that this job is based onsite at the National Gallery of Ireland, Merrion Square West, Dublin 2.

Closing date for receipt of applications: 1 May 2025

Interviews will be scheduled in May 2025.

How to apply: To apply for this position please submit a

· Cover Letter of not more than two pages

· CV of not more than two pages

Candidates should note that panels may be formed from which future positions may be filled.

Any personal data that you provide when applying for this position shall be processed in accordance with our Privacy Notice.

At the Friends of the National Gallery of Ireland, we value equity, diversity and inclusion. We recognise the benefits it can bring to our staff and our visitors interactions. We celebrate difference and want our people to be representative of all communities. If you require reasonable accommodation for any part of the application process, please do not hesitate to let us know.

Friends of the National Gallery of Ireland is an equal opportunities employer