Events Officer

SALARY/GRADE: Band 4 (£25,992-30,559) per annum

MAIN DUTIES & RESPONSIBILITIES

Marketing Support Services for Events and Recruitment Campaigns

Event Management and Co-ordination

To lead on the organisation and delivery of events including Open Days, Graduation, and attendance at key external events such as Careers Conventions which includes:

• Event research, planning, development, implementation on time and on budget.

• Project management of each event to ensure it is planned and executed well.

• Liaising with key college staff to ascertain event requirements and staffing.

• Sourcing and booking internal and external venues, completing risk assessments and room set ups as required.

• Ordering all hospitality within agreed budgets.

• Placing orders for any required branded conference/events materials/displays and banners, within agreed budgets.

• Maintaining inventory of merchandise stock for centre.

• Arranging collection and shipping of event materials to the appropriate venues.

• Maintaining events databases – inputting/confirming delegate registrations etc.

• Co-ordination of event registrations, internal and external queries etc.

• Liaising with Design team regarding the events and promotional literature requested by the events and recruitment officers and assist in the proofreading and sign-off of same literature.

• Providing support to the key marketing and communications processes underpinning events and recruitment campaigns.

• Providing administrative support for event and recruitment campaigns and other key College corporate communication and marketing activities.

• Liaising with College staff, as required, in relation to the marketing and promotion of key recruitment campaigns and college events.

School Liaison Marketing

• Work closely with the Publications and Outreach Officer on the coordination and attendance of the schools talks and attendance at external career events and conventions.

• Attend school talks throughout the year, presenting to schools the HE and FE talks.

• Work closely with the Publications and Outreach Officer in research aligned to school talks.

• Work closely with the Publications and Outreach Officer on direct marketing campaigns.

Digital Marketing

• To provide updates about recruitment marketing events to the Digital Marketing Officer.

• Update the College Intranet with Event information when necessary.

• Develop content for event marketing and support production of online and social media advertising, pre and post events.

• Provide support to the Digital Marketing Officer on the uploading of web and social media content and the generation of regular digital reports.

Procurement and Finance

• Manage range of contracts for events including venue, photography, merchandise contracts etc.

• To support the Marketing and Design team in relation to the annual operating budget and monitoring aspects of the budget as directed.

• To ensure that all procurement processes are adhered to including quotes, purchase orders and invoices are properly completed, authorised, and passed to the Finance Department.

Team Performance

• Develop strong working relationships within the Centre for Marketing and Design to ensure that the College marketing objectives are met.

• Ensure that all work and output is of the highest quality following all standards as agreed with Senior Marketing Officer.

• Remain up to date and informed of the College, its strategic directions, its products, and developments.

• Assist with the mentoring and supervising of interns and placement students based in the Marketing and Design Centre.

• Work with the Senior Marketing Officer and Marketing and Design Centre Manager on the preparation of marketing information and reports for internal audits and external inspections.

• Provide relevant data to produce monthly and quarterly marketing performance reports.

General

• To contribute to the achievement of the College’s mission, values and strategic directions.

• Participate in the College’s performance appraisal system.

• Participate in College developments, attend internal and external meetings and training programmes as required.

• Adhere to general standards of conduct embodied in college policies.

• To implement and embed the College’s equality and diversity policies and respond to its equality and diversity duties as they relate to all stakeholders.

• Act, if directed, as fire marshal or warden.

• Carry out, if directed, the role of first aider.

• To undertake such other relevant duties as may be reasonably expected of the post holder.

Personnel Specification

Essential Criteria

Qualifications

Hold a Level 5 qualification or above in a relevant discipline such as Events, Marketing or Business.

Knowledge / Skills

Have a minimum of 2 years’ experience in planning and organising events.

Demonstrable experience of delivering events and/or marketing related activities.

Demonstrable experience of working on multiple projects.

Demonstrable experience of providing marketing support to include analysing data and generating reports.

Competencies

The competencies required for effective performance in post are:

Planning, Prioritising and Organising

Information and Data Analysis

ICT literacy

Innovation and creativity

Communication and Personal Impact