Events, Social Media and Safety Coordinator

Mission 

Down Syndrome Ireland supports people with Down syndrome and their families in their communities. We strive to provide consistent, high-quality advice, support and information to every person with Down syndrome to ensure that whatever their stage of life they have a network to support them.

Purpose 

To deliver and advocate for safe, equitable and consistent supports to people with Down syndrome through a clear and well-governed organisation

Values

Unity - We work as one organisation with a shared purpose and collective responsibility.

Equity- The same high standard of support, everywhere.

Partnership - We achieve more by working together with families, communities and the State.

Evidence - We use data and lived experience to improve and advocate.

Respect- Rights, dignity, choice and self-determination come first.

Qualifications and Experience

Essential:

· 2+ years organising events; running organisational social media

· Flexibility for evening and weekend events

· Full driving licence

Desirable:

· Health and safety or facilities experience

· QQI Level 5/6 in Occupational Health and Safety, or willingness to complete within 12 months

· Photo and video editing; analytics tools

· Experience within the community, voluntary or disability sectors.

The ideal candidate will have;

· Excellent communication, facilitation and interpersonal skills.

· Excellent report writing.

· Strong written English.

· Strong planning, organisational and administrative abilities.

Essential Requirements for Employment:

· Garda Vetting.

· Relevant experience.

· Commitment to safeguarding, inclusion and lifelong learning.

· Willingness to participate in ongoing professional development and training.

Roles and Responsibilities

Key Responsibilities and Duties:

Event Coordination

• To engage in the promotion of Down Syndrome Ireland Cork by attendance at events, and other opportunities.
• Plan and organise events to ensure successful execution including, but not limited to, WDSD, SUDS cycle, Tour de Munster and Pumpkin Harvest Festival.
• Book venues, suppliers, caterers and contractors, and check their insurance and safety documentation.
• Prepare an event plan for each event covering timings, staffing, access, emergency arrangements and contacts.
• Complete the event risk assessment before any booking is confirmed (see Health and Safety Coordination).
• Brief staff, volunteers and contractors on roles and safety arrangements before each event.
• Act as on-the-day event lead or name a deputy where unavailable.
• Run a short post-event review covering attendance, budget, incidents and lessons learned.
• Publish and promote events on all platforms including social media, Eventbrite and website (see Social Media Coordination).
• Ensure all permits required for upcoming events are applied for in a timely manner
• Organise and distribute any marketing material required for fundraising events.

Social Media Coordination

· Maintain the Branch’s social media platforms.

• Keep a monthly content calendar, with member engagement as a core strand.
• Create posts, photos and short videos for content including before, during and after events.
• Get consent before publishing images of identifiable people, and parental consent for anyone under 18, in line with GDPR.
• Respond to comments and messages by next working day, escalating complaints to the Operations Manager.
• Report monthly on social media analytics as required.

· Actively plan the annual calendar of posts and events promotion.

Health & Safety

Risk assessments

· Lead and coordinate all of the Branch's risk assessments including site and event assessments, before any booking is confirmed.

· Consult the employees who do the work when carrying out each assessment and share the findings with them.

· Record hazards, who is at risk, existing controls, further controls needed, who is responsible and by when.

· Keep a risk assessment register with owners and review dates and track actions to completion.

· Get each risk assessment signed off by the Operations Manager; event risk assessments must be signed off before the event goes ahead.

· Review all risk assessments at least annually, and after any incident, near miss, or change in premises, staff or activity.

· Collect and check contractors' and venues' own risk assessments and method statements.

Safety management

· Keep the Safety Statement up to date and bring changes to management.

· Keep the incident and near-miss log, investigate incidents, and report to the Operations Manager.

· Organise fire drills and checks on fire equipment, first aid kits and emergency lighting.

· Arrange and track staff safety training, such as manual handling, first aid and fire warden.

· Carry out regular workplace safety walk-rounds and follow up actions.

Additional Duties

· Undertake any other duties within the scope of the role.

· Any other tasks and duties as requested by management to help drive our vision, fulfil our mission and support our organisational values.

Personal Attributes

The successful candidate will demonstrate:

· A commitment to inclusion, equality and human rights.

· A strengths-based and person-centred approach.

· Creativity and flexibility.

· Patience, empathy, fun and professionalism.

· Organised, calm under pressure and willing to challenge unsafe practices.