Executive Assistant

OVERALL ROLE OBJECTIVE: The role holder will provide support to the Global VP of Marketing and Corporate Development primarily and provide additional support to the management team within Group Marketing, as directed, to ensure that the Marketing goals and objectives are accomplished and that operations run efficiently. In addition, the role holder will also be required to provide additional administrative support to the Almac Group executive leadership team when required.

JOB SPECIFIC RESPONSIBILITIES: • Provide effective and efficient administrative support prioritising tasks in accordance with urgency. This support may include generation of technical documents, letters, memos etc. as and when required. • Manage professional scheduling and correspondence for Global VP of Marketing and Corporate Development, to include preparing agendas, responding to mail, email, phone calls, client communications, and other in-house communications. • Coordinate complex scheduling and calendar management through Outlook, as well as ensuring appropriate content and flow of information regarding meetings for the management team within Group marketing. • Act as a minute taker in relevant meetings, plus ensure management are aware of any actions outstanding on them from previous meeting. • Organise and prepare reports and documentation for VP’s Board and Management meetings. • Provide regular work status updates to the Group Marketing management team to ensure priorities are met, organisational goals are achieved, and best practices are upheld. • Maintain and refine internal processes that support the management team within Group marketing and coordinate internal and external resources to expedite workflows. • Support communication within the marketing team by liaising with internal and external stakeholders on various projects and tasks • Organise team communications and plan the marketing teams internal events, both internal and off-site. • Maintain professionalism and strict confidentiality with all work undertaken. • General administrative support for other executives within the Almac Group leadership team as and when required. • Other duties as may be deemed appropriate by management that fall within the general remit of the post QUALIFICATIONS

ESSENTIAL REQUIREMENT

5 GCSEs (to include English Language and Mathematics) at Grade C or above (or equivalent)

EXPERIENCE

Significant experience gained in a similar position reporting directly to senior management, preferably within a large organisation

KEY SKILLS

Excellent organizational and multitasking skills. Exceptional written and verbal communication and interpersonal skills. Ability to work effectively both independently and as part of a team. Strong time-management skills and an ability to organise and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems

Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees