Executive Assistant

The Central Bank of Ireland serves the public interest by safeguarding monetary and financial stability and by working to ensure that the financial system operates in the best interests of consumers and the wider economy.The Central Bank currently has three vacancies for Executive Assistant role on a contract of indefinite duration across multiple divisions within the Central Bank. This role is aligned with the Bank Executive (BE) grade, and the BE salary scale applies.New entrants will commence on Point 1 of the relevant salary scale; in this case the starting salary will be €39,090. Please click here for further information on our salary scales.The purpose of this role is to provide comprehensive support to the Director in a timely, effective, and efficient manner which facilitates and supports the fulfilment of their remit. The role-holder will work directly with the Director and their advisor in the execution of their duties and to ensure the smooth functioning of the office of the Director. The successful candidate will be an effective administrator, with a history of independently managing complex scheduling. This role is an opportunity for a proactive and highly organised candidate to work closely with the director and the senior management team. Responsibilities

• Provide comprehensive support of the day-to-day duties of the Director and support the senior management team through effective:
  • Diary management
  • Co-ordination of meetings, action taking and co-ordination of briefing papers and reports as required.
  • Anticipation of administrative and logistic requirements
  • Engagement with the Director on their priorities and delivery of key work, anticipating where proactive support can be provided
  • Manage and process travel requirements.
• Co-ordinate the development and maintenance of the Director’s stakeholder engagement plans and collaborate with relevant teams in the Bank to ensure all such engagements are appropriately planned and recorded and all briefing materials are prepared to a high standard and in a timely and effective manner.
• Assist with and/ or coordinate large meeting set ups and virtual meetings on various platforms so these happen seamlessly and the attendees have a very positive user experience.
• Support the Operations Teams as required to raise Procurement Requisitions, process JML tickets and provide general mailbox cover during periods of leave.
• Carry out additional ad-hoc activities as requested by the Operations Team Lead.
• Manage business correspondence of a highly confidential and sensitive nature to ensure the recording and issuance of responses to all such communications in a timely, sensitive, and discrete manner and within required deadlines.
• Act as a contact point between the Director and Directorate staff to ensure an efficient and effective flow of information and communications to/from Directorate staff.
• Depending on the profile of the successful candidate and needs of the relevant Director, there may be scope to engage in a broader range of non-administrative work if desired.

Requirements:

• 3 years related PA experience at a senior level or 3 years professional experience including relevant administrative duties, to include experience of working on own initiative and as part of a team, in an environment with a varied and heavy workload, third level degree desirable.
• Knowledge of the activities of the Central Bank of Ireland, the ECB and Eurosystem would be an advantage.
• Proficient and experienced in MS Office suite of applications.
• Professional discretion, appropriate to managing confidential information and dealing with Senior Executives and equivalent external parties.
• Strong relationship management skills.
• Ability to distinguish core issues and prioritise accordingly.
• Excellent verbal and written communication, in particular the ability to relate to Senior Executives, staff, and external stakeholders.
• Strong problem solving and multi-tasking skills.

We know it's our people who make the Central Bank special and we are focused on creating a diverse, inclusive, fulfilling and progressive work environment. We encourage applications from candidates with different backgrounds, experiences and perspectives as it strengthens us, as individuals and as an organisation. We are committed to positively supporting candidates with disabilities. If we can make any reasonable accommodations for you in the recruitment process in order to give you the opportunity to perform to your best, please email our Disability Inclusion Partner. Any information that you provide will be used only for the purposes of providing relevant support and will have no bearing on how your application will be viewed.We operate a hybrid working model to balance the flexibility working from home provides with the value our office environments bring to support collaboration and connection with colleagues. Our approach to hybrid working enables colleagues to work from home up to 50% of working days, building on an existing broad range of flexible working policies and practices already in place to support our people achieve the right balance.Our policies also provide insight into our organisational culture, work environment and working arrangements. Here are some of the key policies (subject to ongoing review and amendment) which may be of interest as you consider a career with us.Application Details: Closing Date: 1st AprilTo apply, please complete the application form attached (via the “apply” link). Before starting your application, you will be asked to create a profile with us, this will allow you to track and review your application throughout the process. Click "register" to create a profile and complete the application process.Once your application has been successfully submitted you will receive an automatic email from us acknowledging receipt. If you do not receive this auto-acknowledgement, please contact recruitment@centralbank.ie Cuirfear fáilte roimh iarratais i nGaeilgeThe Central Bank of Ireland is an equal opportunities employer.