Executive Assistant

This role is currently part of DB SCHENKER, which is in the process of integrating with DSV. As part of this transformation, you’ll be contributing to the future of the world’s largest global logistics company.

Responsibilities

Executive Assistant – Contract Logistics & Air Freight (Ireland)

Hybrid Role | High-Impact Support to Two Managing Directors

We are looking for a highly organised, proactive, and discreet Executive Assistant to provide critical support to the Managing Directors of our Contract Logistics and Air Freight divisions in Ireland. This hybrid position offers exceptional variety, high visibility, and the chance to work closely with senior leaders across Ireland and the wider Benelux, UK & Ireland cluster. You will play a key role in ensuring our MDs can focus on their strategic priorities by managing essential administrative functions, coordinating projects, and fostering alignment across teams.

Location: Hybrid (Shannon-based with occasional travel as required)

Working hours: Monday to Friday, 9:00am to 5:30pm

What You’ll Be Doing

In this role, you will:

• Executive & Operational Support: Manage complex diaries, travel plans, and meeting logistics; monitor communications; prepare presentations, reports, and briefing materials; ensure the MDs are fully prepared for key engagements; and handle confidential information with the highest discretion.
• Project & Business Coordination: Support the planning and tracking of strategic initiatives, compile research and insights to aid decision-making, coordinate cross-functional activities, and help drive operational and commercial priorities.
• Stakeholder Engagement: Act as a central point of contact for internal and external stakeholders, organise and support high-level meetings and events, and promote open communication across teams.
• People & Culture Liaison: Partner with the People & Organisation team to support recruitment, onboarding, performance management, engagement initiatives, and internal communications.

About You

You are an experienced Executive Assistant or Business Coordinator who thrives in a fast-paced, dynamic environment. You have:

• Excellent organisational and time management skills, with the ability to juggle multiple priorities.
• Strong interpersonal and communication skills, comfortable engaging with senior stakeholders.
• High initiative, independence, and sound judgment when managing complex or ambiguous tasks.
• Exceptional attention to detail, confidentiality, and discretion.
• Proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools like MS Teams and SharePoint.
• Experience in logistics, supply chain, or a commercial environment (advantageous).
• Fluency in English.

What We Offer

• Exciting career paths and development opportunities.
• Annual leave
• Pension scheme