Executive Assistant

Job Description:

At Hitachi Energy our purpose is advancing a sustainable energy future for all. We bring power to our homes, schools, hospitals, and factories. Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society. Bring your passion, bring your energy, and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation

We are looking for a Executive Assistant to join our team in Dublin! 

The opportunity

We are looking for an Executive Assistant for Ireland. You will become the right hand of the manager and provide executive support to maintain a high level of leadership – a central and important part of our exciting projects within the team in Ireland and globally. 

You will manage communication between upper management and employees, coordinating with internal and external executives on various projects & tasks and plan and orchestrate work to ensure the Managing Director’s priorities are met, organizational goals are achieved, marketing and branding, and best practices are upheld.

We offer you an exciting and dynamic role with close collaboration with customers, partners, other departments and teams at Hitachi Energy both locally and globally.

Your responsibilities

• Coordinate scheduling and extensive calendar management, as well as the management of content and flow of information to senior executives.

• Arrange internal and external events, including travel arrangements, itineraries, accommodation, conferences, and visiting speakers. 

• Assist in the development and implementation of marketing and branding strategies. 

• Support the creation of marketing materials, including brochures, flyers, and social media content. 

• Conduct market research to identify trends and opportunities for brand growth. 

• Help manage and update the company’s website and social media profiles 

• Manage professional and personal service support and scheduling for the Country Manager, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.

• Organize team communications and plan events, both internally and offsite.

• Provide administrative and management support, such as meeting minutes, preparation of presentations, spreadsheet creation, and maintenance of administration systems.

• Research, compile, verify, and analyze information and prepare special reports, presentations, organization charts, process maps, correspondence, etc.

• Coordinate meetings, agendas, minutes of meetings, actions, and follow-up.

Your background 

• Experience as a Personal or Executive Assistant or worked within administrative sales role or similar environments. 

• Strong time-management skills and the ability to organize, prioritize and coordinate multiple projects at once.

• Great written and verbal communication skills in English is required.

• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.

• Knowledge about and experience of working in our business systems, for example Workday, SAP HR, Easy Procurement, Fieldglass, MyIS, Teams events, Visio is a plus 

• Experience developing internal processes and filing systems is also a plus.

What We Offer

• Flexible working time 

• Health care and wellness allowance 

• Fantastic career possibilities within Hitachi Energy both within Ireland and globally 

• Mentor to support you throughout onboard phase 

• Various trainings and education supporting employee development

• Diversified company 

• Supplementary compensation for parental leave