Executive Assistant

Executive Assistant
Reference: EXA 08/26
Salary Scale: £31,022 to £33,143 per annum
Location: Hybrid (regular attendance is required at NIAO Belfast)
Contract: Permanent Full Time (37 hours per week)

In addition to a competitive salary, we offer a highly attractive and comprehensive benefits package including:
•hybrid and flexible working ​​• generous annual leave plus 12 public/privilege holidays • family friendly benefits including enhanced paid sick and maternity and shared parental leave • salary sacrifice provisions (Cycle to Work, AVCs) • generous NICS pension scheme provision • free on-site car parking with EV charging points • on-site gym and an active sports and social calendar • payment of professional fees and extensive staff learning and development opportunities • employer supported volunteering • employee assistance programme and wellbeing hub.

ESSENTIAL CRITERIA
At the closing date for applications, you will be required to demonstrate:
1. A minimum of 5 GCSEs at grade C or above, or equivalent, to include English Language;
2. At least three years’ experience, gained within the last 5 years, of working in a personal assistant/executive assistant role directly supporting senior leadership, that has included all of the following:

• ​​​​​​​Diary management including organising and prioritising diary commitments
• Incoming enquiry handling and follow up
• Drafting correspondence
• Organising meetings, room bookings and hospitality
• Preparation and dissemination of papers for meetings
• Minute taking for senior leadership, committees or work groups
• Maintaining effective records in line with policy and procedures;​​​​​​​

3. Proficient in the use of Microsoft Office applications including Word, Excel, PowerPoint, Teams and Outlook;
4. Effective interpersonal, verbal and written communication skills and the ability to communicate with a diverse range of internal and external stakeholders including those at senior levels;
5. Experience working with a corporate support team that undertakes research, prepares briefings and/or drafts speeches.

​​​​​​​More information on the role and key responsibilities can be found in the Role Profile.

All job offers are subject to satisfactory pre-employment checks including background checks.

The successful candidate will be required to demonstrate in pre-employment checks that they have the Right To Work in the UK.

NIAO is an Equal Opportunities Employer and welcomes applications from diverse backgrounds.