Executive Assistant

Executive Assistant

- 1.0 WTE

- Specified Purpose Contract until 31 December 2026

- Based in Harold’s Cross

The Executive Assistant plays a key role in the All Ireland Institute of Hospice and Palliative Care (AIIHPC) providing full time diary management to the CEO and administrative support to the Office Manager and the wider AIIHPC Team, as required. The post holder is a point of contact with the Institute for the general public, member organisations, funders, key stakeholders, as a representative of AIIHPC. The Executive Assistant will use their own initiative to respond appropriately to queries and to filter enquiries as appropriate to the CEO, Office Manager or other team members.

Essential Criteria:

Experience:

· A minimum of 3 years relevant administration experience within the last 5 years

· A minimum of 2 years’ experience with PA duties including diary management

· Experience in database entry and maintenance

· Experience of managing multiple email accounts and high level of competence in Microsoft programmes such as Word and Excel including experience of undertaking mail merge

Qualification:

· Microsoft / IT Certification / ECDL or equivalent

Core competencies:

· Proven strong organisation and administrative skills

· Demonstrate an excellent standard of verbal and written communication skills

· Proven record of accuracy and attention to detail in record keeping and reporting

· Ability to use own initiative and yet know when to refer to senior staff

Desirable Criteria:

Experience:

· A good understanding of palliative and end-of-life care

· Experience in software such as Mailchimp, Survey Monkey

Qualifications:

· Formal training in office management and secretarial skills

· Secretarial qualifications

Transport:

· Hold a current full driving license and have access to a form of transport to allow them to undertake the functions of the post

Informal enquiries for the above to: Catherine Brady, Office Manager, AIIHPC. Phone: 00353 871883745 or email: cbrady@aiihpc.org.

Please note the interview date for the post has been set for Wednesday 17 September.

Closing date for receipt of applications is 12PM (noon), Friday, 5 September 2025.