Executive Assistant

Job Description

Mission:

In this role you will be reporting to the Ireland Country President and will have full involvement with the broader community. You will act as the first point of contact for the Country President and two additional VPs and efficiently direct and manage requests for their attention. Duties will be varied and will require a real can-do, helpful and friendly attitude moderated by a critical awareness of the sensitivity and confidentiality of the information and issues involved.

Key responsibilities:

The tasks involved in this role include (but are not limited to) are the following:

• To have full ownership of the leader's diary and calendar, to schedule appointments and effectively manage it with appropriate level of priority, promote and maintain effective relationships at all levels across the business.
• To coordinate the agenda for meetings, taking meeting notes as and when required and issuing actions post meetings.
• Processing of privileged and sensitive material in compliance with the demands of both data protection and corporate commercial confidentiality
• Preparation, co-ordination and timely dissemination of high quality and accurate presentations and materials; including formatting, editing, collating slide decks and ensuring that all documentation reflects the appropriate corporate and departmental standards. These will include weekly, monthly, quarterly meetings and reviews
• Support the team to reach 100% completion by required deadline on all routine process tasks, including globally mandated tasks (trainings etc.)
• Comprehensively organising travel arrangements including trains / flights, hotel bookings, visa applications; organising events and meetings, arranging venues, catering and audio-visual equipment and receiving guests, as appropriate
• Processing expenses claims in a timely manner.
• Line management for two front desk colleagues in Dublin and Galway.

Skills and attributes:

• Exemplary confidentiality and discretion
• Ability to meet multiple deadlines and managing competing priorities in a calm and efficient manner
• Proficient in Microsoft Office programs including but not limited to Word, Outlook, Excel and PowerPoint, high standard of literacy and numeracy; strong word-processing, PowerPoint and excel skills
• Good interpersonal skills; tact and empathy, with a calm manner
• Good judgement of sensitivity to situations; unafraid to ask for guidance
• Willingness to learn and engage in training; commitment to continuing professional development and ethical practice
• Flexibility, Ability to prioritise and multi-task are critical to this role.
• Fluent English (Written and Verbal)
• Ability to work independently and as part of a team

These descriptions are not exclusive: It is in the nature of this role that it will develop over time and appropriately in response to the needs of the business.

We seek out and reward people for being straightforward, open, passionate, effective and challenging the status quo. We want our employees to reflect the diversity of the communities in which we operate. We welcome people as they are, creating an inclusive culture where all forms of diversity are seen as a real value for the company. We’re looking for people with a passion for success - on the job and beyond. 

Our offer to you: 

You can look forward to growing your career in a dynamic workplace with significant personal responsibility and attractive development opportunitiesFlexible working models to ensure a balance of family and working lifeOptimal support on your career path through regular training opportunitiesA dynamic and personal atmosphere, working with a global energised teamA company culture that encourages performance and cooperationAn attractive compensation package including the comprehensive fringe benefits expected of an international company

At Schneider Electric, Diversity & Inclusion is at the heart of our organisation, it's an integral part of our history, culture, and identity. We recognise that embracing diversity unlocks innovation and creativity and fosters collaboration. We want our employees to reflect the diversity of our communities and the customers we serve. As a result, our teams are stronger to drive the company's future.

“We are proudly participating in the Disability Confident Program offering support to people in the workplace who consider themselves living with a disability.”

You must submit an online application to be considered for any position with us. This position will be posted until filled.