Executive Facilities Manager

The Position:

Limerick City and County Council invites applications from suitably qualified candidates for the position of Executive Facilities Manager. The Executive Facilities Manager will lead the delivery of high-quality facilities management services across corporate buildings, ensuring compliance, efficiency, and value for money. The role involves strategic planning, contract management, team leadership, and continuous improvement in service delivery.

Key Responsibilities:

Facilities Operations & Maintenance:

• Oversee all reactive and planned maintenance programmes for corporate buildings.

• Ensure compliance with health and safety, fire safety, accessibility standards, and relevant legislation.

• Manage hard and soft services, including mechanical, electrical, and building fabric maintenance.

Contract & Vendor Management:

• Procure and manage contracts for services such as security, cleaning, catering, parking, and waste removal.

• Monitor service level agreements and ensure timely execution of work orders.

• Coordinate contractors and ensure all documentation is in place prior to work commencing.

Budgeting & Cost Control:

• Prepare and manage annual budgets for facilities services.

• Monitor expenditure and implement cost-saving measures, including energy efficiency initiatives.

Team Leadership:

• Supervise and develop a multi-disciplinary team, including performance management.

• Promote a culture of safety, compliance, and continuous improvement.

Space & Project Management:

• Allocate and manage office space across buildings.

• Oversee building projects, renovations, and departmental relocations.

Reporting & Compliance:

• Prepare regular reports for senior management on facilities performance, budgets, and accessibility.

• Conduct accessibility audits and coordinate reasonable accommodations for staff and visitors.

Innovation & Continuous Improvement:

• Review and implement corporate facilities management systems.

• Introduce technologies and best practices to improve efficiency and sustainability.

Additional Duties:

• Act as Access Officer for corporate buildings.

• Respond to accessibility-related queries and complaints.

• Undertake ad-hoc projects and training as required.

• To carry out such other duties as may be assigned by Director of Service or as delegated.

• Any other duties as may be assigned.

The Person

Character

Candidates shall be of good character.

Health

Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Education, Experience etc.

Candidates shall on the latest date for receipt of applications;

(a) (i) hold an honours bachelor’s degree (level 8 on the National Framework of Qualifications (NFQ)) in building services management, facilities management or a related discipline relevant to the post;

OR

(ii) hold an ordinary bachelor’s degree (level 7 on the National Framework of Qualifications (NFQ)) AND a post-graduate master’s degree (level 9 on the National Framework of Qualifications (NFQ)) in building services management, or a related discipline relevant to the post.

(b) Have at least five years satisfactory experience relevant to the role after attaining the qualification referred to above;

(c) Possess a high standard of technical training and experience appropriate to the nature of the role, including administrative experience;

(d) Have a satisfactory knowledge of public service organisation or the ability to acquire such knowledge.

Non-Irish Qualifications must be accompanied by a determination from Quality and Qualifications Ireland (QQI) to establish their comparability against the Irish National Framework of Qualifications, overseas qualifications must also be accompanied by a translation document.

Terms and Conditions

The Post:

Subject to the availability of suitably qualified candidates a panel will be formed for an initial period of one year and this may be extended for a further year at the discretion of the Director General. The panel may be used by Limerick City and County Council to fill positions that may arise for its duration. Vacancies will be offered in order of merit as per the panel.

Annual Leave:

The successful candidate will have 30 days annual leave.

Salary:

Salary scale: €59,658- €82,929, paid fortnightly. Payment of increments is dependent on satisfactory performance.

Entry point of this scale will be determined in accordance with Circulars issued by the Department of Housing, Local Government and Heritage.

In accordance with Departmental Circular letter EL 02/2011, a person who is not a serving local authority employee on or after 1st January 2011, will enter the scale for the position at the minimum point (currently €59,658).

Location:

Limerick City and County Council reserve the right to assign the successful candidate to any department or premises in use by the Council, now or in the future.

Changes in location of employment will not result in payment of disturbance money or other compensation. The person appointed will be required to travel to and from work at their own expense.

Hours of Work

The working hours at present provide for a five day, thirty-five hours working week, hours may vary from time to time.

Flexibility will be required around start and finish times. The postholder will be required to work evenings, weekends, and at night when requested. The postholder will also be required to be flexible as to their place of work.

The provisions of Limerick City and County Council’s Time and Attendance Policy is applicable to this grade at the current time.

Sick Leave:

The terms of the Public Service Sick Pay Scheme will prevail.

Superannuation:

The Local Government Superannuation Scheme applies.