Executive Officer

Main Responsibilities The principal duties may include (but are not limited to): Service • Coordination, processing and reporting on a monthly basis of a large volume of Demonstrator and Occasional Lecturer pay claims. • Processing of purchase orders through iProcurement and new supplier setup. • Approval of reimbursements via iExpenses. • Purchase Order Administration including resolution of related queries for both School and research accounts. • Maintenance of SCSS Accounts Unit databases and Trackers, including Fixed Asset and Occasional Pay. • Responsibility for supplier queries and resolving Invoice Holds. • Processing and coding of p-card transactions. • Responding to a diverse range of student and staff related queries in an effective, supportive and timely manner. • Processing of non-Staff and Student payment requisitions. • Provision of back-up support for other members of the Team and any other duties which arise from time to time as directed by the School Finance Manager, School Manager or Head of School. Person Requirements Qualifications • Minimum of one-year’s relevant financial experience preferably in an academic environment. • A high level of competency in MS Office applications, particularly Microsoft Excel and Access. • Relevant Professional qualification (desirable).

Knowledge • Good working knowledge of financial systems, to include Oracle OBIEE, iExpenses and iProcurement, Flow Forma and Pcard systems. • Good working knowledge and understanding of academic administrative procedures and financial structures. • Familiarity with the work of the School and University.

Experience • Prior experience in a similar or related role including the maintenance of data, analysis and reporting. • Previous experience in managing a range of administrative duties including dealing with customer queries in person, by phone and by email. • Experience of working/responding independently and dealing with unforeseen problems and circumstances. • Prior experience of working with Financial and Accounting packages would be desirable.

Skills • Strong customer service focus and willing to go the extra mile to provide effective support. • Excellent interpersonal and communication skills, with the ability to interact effectively with all stakeholders including students and staff. • Excellent written and verbal communication skills. • Strong organisational, planning and task management skills, with the ability to prioritise and work on a number of tasks simultaneously while adhering to strict deadlines. • Strong attention to detail with a high standard of accuracy. • Excellent IT skills with a high level of competency in Microsoft Office, in particular Excel and Access. • Ability to work independently, and also to contribute effectively as part of a team. • Ability to follow procedures and ensure adherence to policies. Salary Scale: €29,502 - €47,332 per annum