Closing Date: 3pm on Thursday 6th August 2020
Executive Officers are engaged in critical analysis of proposals and reports and in examining the more complex, non-routine cases on which decisions are required. Executive Officers are involved in a wide range of roles and activities, including: researching and drafting proposals relating to policy issues and legislation; acting as junior managers in Government Departments; responsibilities for managing operations and, after some experience, large numbers of people and other resources; dealing directly with the public in support of services provided to them by the Civil Service. Executive Officers are employed in all Government Departments/Offices covering a wide range of functional responsibilities. The Executive Officer grade is the entry level to junior management in the Civil Service.
THE PERSON WE ARE LOOKING FOR:
In recruiting Executive Officers, the Public Appointments Service is conscious of the fact that many of the senior positions in the Civil Service will, in time, be filled by people recruited at this level. For this reason, we look for people who show the potential to take on high level responsibilities in the management of public services and the analysis of public policy issues.
In order to be effective in the role of an Executive Officer in the Civil Service, candidates need to be:-
· interested in public affairs and committed to the concept of public service;
· capable of planning and organising people and resources to meet goals, targets and objectives;
· understanding and sensitive in dealing with others, and persuasive when communicating in general;
· interested in making sure all tasks are completed to a very high standard;
· willing to share ideas and information with people, with the purpose of achieving a particular result;
· interested in working as part of a team;
· capable of presenting written material in a clear, concise, comprehensive and convincing manner;
· fully committed to achieving quality results;
· capable of using initiative as and when appropriate;
· able to conduct an in-depth review of intricate, non routine subject areas and make appropriate recommendations.
Please note; As an Employer of Choice and under the Programme for Government the Civil Service is exploring the opportunities for employees to work remotely.
1. Candidates must, on or before 6th August 2020:
(i) have obtained a minimum Level 7 qualification on the National Framework of Qualifications; or
(ii) have obtained in the Established Leaving Certificate Examination a minimum of Grade D (or post 2017 Leaving Certificate O6 grade) at Ordinary level in Mathematics and Irish or English, having obtained a minimum of Grade C (or post 2017 Leaving Certificate H4 grade) in at least five subjects at Higher level; or hold a qualification, that in the opinion of the Public Appointments Service, is of a standard in terms of both level and volume of learning that is of at least an equivalent or higher standard;
(iii) have completed and passed all examinations in Year 1 of a three or four-year programme leading to a minimum Level 7 qualification on the National Framework of Qualifications;
(vi) be serving as a Civil Servant with at least two years’ service and have obtained at least five subjects in the Established Leaving Certificate Examination (including Mathematics and Irish or English), three of which should be minimum Grade C (or post 2017 Leaving Certificate H4 grade) at Higher level, the others should be at a minimum Grade D (or post 2017 Leaving Certificate O6 grade) at Ordinary level; or have passed an examination(s) which would be acceptable to the Public Appointments Service as being of at least an equivalent standard to the Established Leaving Certificate.
2. Demonstrate the competencies set out in Appendix I.
NOTE: Qualifications/eligibility may not be confirmed until the final stage of the process, therefore, those candidates who do not possess the essential requirements, on the date specified above, and proceed with their application are putting themselves to unnecessary effort/expense and will not be offered a position from this competition.
Please note that, given the volume of applications, PAS is not in a position to consider or offer advice on the qualifications/eligibility of individuals unless they come under consideration. The onus is on the candidate to ensure they fulfil the eligibility requirements set out above. PAS reserves the right to deem an applicant ineligible at any stage if it is apparent that the candidate does not hold the required eligibility/qualifications e.g. from the submitted application form. Candidates who come under consideration following the final selection stage will be required to provide documentary evidence of their eligibility, including qualifications.
Candidates who are unable to show that they hold the required qualifications may be withdrawn from the competition at any stage. An invitation to tests, interview or any element of the selection process is not acceptance of eligibility.
Health & Character
Candidates must be in good health, capable and competent of carrying out the work assigned to them, and they must also be of good character. Those under consideration for a position will be required to complete a health and character declaration. References will be sought. Some posts will require special security clearance and will require completion of a form for Garda vetting purposes. In the event of conflicts of interest, candidates may not be considered for certain posts.
Eligibility to compete and certain restrictions on eligibility
Candidates must, by the date of any job offer, be:
(a) A citizen of the European Economic Area. The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or
(b) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or
(c) A non-EEA citizen who is a spouse or child of an EEA or Swiss citizen and has a stamp 4 visa;
(d) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa or
(e) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or Switzerland and has a stamp 4 visa
The Application and Selection Process
On the application form you may select a maximum of two location choices, listed below, where you would be prepared to work:
Carlow Cavan Clare Cork Donegal Dublin Galway Kerry Kildare Kilkenny Laois Leitrim Limerick
Longford Louth Mayo Meath Monaghan Offaly Roscommon Sligo Tipperary Waterford Westmeath Wexford Wicklow
You should only select locations where you would be prepared to work if offered an appointment. The onus is on applicants to select their correct regions. Once you have submitted your location choice(s), changes will not be permitted. No exceptions will be made.
PLEASE NOTE: If you are invited to attend stage 3 (Interview) for one of your regional locations and you attend, you will no longer be considered for any other position in your other regional location choice.
Candidates should be aware that vacancies may not arise in all of the above locations while this panel is active.
As an Employer of Choice and under the Programme for Government the Civil Service is exploring the opportunities for employees to work remotely.
· Applications should be made online through www.publicjobs.ie.
· To apply, candidates must have a “User Account” on www.publicjobs.ie. If you have not already done so, you must you must click Login on the publicjobs homepage and register as
a ‘New User’ to create your Profile (register a New Account).
· If you cannot remember your profile details please do not create a second profile as this could invalidate your application.
· Candidates should not confuse registering (Creating a Profile) with submitting an application. Once you have created a Profile you must then access the application form, complete and submit it.
· Candidates must use their own valid email address. Email addresses from third parties will not be accepted and may invalidate your application. PAS will only communicate application information with the candidate and not with any third party.
· It is important that you keep note of your username and password as you will need this information to access your Publicjobs Messageboard.
· It is strongly recommended that you do not change your email address or mobile phone number in the course of this recruitment competition, as any email/text message notification will be sent to the email address/telephone number originally supplied by you.
· Interaction with candidates during the selection process will primarily be conducted online. PAS will send most communication through your Publicjobs Messageboard. Check your Messageboard on a regular basis as email notifications of updates/tests issued to your Messageboard may sometimes be filtered into your Junk/Spam email folders (or ‘Promotions’ in the case of gmail). You are also advised to check all these folders regularly.
· PAS accepts no responsibility for communication not accessed or received by an applicant. They must ensure that they regularly check their Messageboard and access all communications from the PAS.
· If invited to tests and/or interview, the onus is on each applicant to make themselves available on the date(s) specified by the PAS. If you do not attend on the specified date/time you will be deemed withdrawn from the competition.
Please note that in parallel with this Open Competition other separate competitions are also being conducted using the same application form. If applying for any of these, please ensure that you meet the eligibility requirements and submit only one application form indicating the competition(s) you wish to be considered for. The onus is on the candidate to select the correct competition(s).
How to Apply
Click on the button ‘Apply now’ to access the application form. This button is located at the end of the job posting page for Executive Officer on www.publicjobs.ie. You must complete the application form in full and click the submit button.
If you are using the “Chrome” web browser and see a white page containing the message 'please wait...', when you attempt to download the PDF application form, shut Chrome down temporarily and double click on the PDF application form icon in the ‘Downloads’ folder. Alternatively, right click on the PDF form icon and select ‘Open With’ from the drop down menu, then select ‘Adobe’. You should also ensure Adobe has been set as your default PDF reader.
Once you have submitted your application form you should return to your publicjobs account and confirm that it has been successfully submitted via ‘My Applications’. At this point you should consider adding publicjobs.ie to your safe senders or contact list within your email account to avoid not receiving email because a publicjobs email has been blocked.
Only fully completed and submitted applications will be accepted into the competition. The admission of a person to the competition, or invitation to undertake any element of the selection process is not to be taken as implying that the PAS or other body is satisfied that such a person fulfils the requirements.
Only one application per person is permitted.
The closing date for receipt of completed applications is 3pm on Thursday 6th August 2020. Applications will not be accepted after the closing date.
If you do not receive an acknowledgement of receipt of your application within two working days of applying, please check your Junk/Spam folders as email notifications may sometimes be filtered into these email folders (or ‘Promotions’ in the case of Gmail). In the event that the acknowledgement is still not received please email firstname.lastname@example.org including your name, candidate ID and contact details. Candidates should note that support will be available during office hours until the closing date.
The selection process for this competition will comprise a number of elements. These may include one or more of the following:
· Completion of an online Assessment Questionnaire;
· Online and/or paper-based assessment test(s);
· Short listing;
· An online video interview;
· Language tests (oral and/or written);
· Competitive Interview(s);
· Presentation/Analysis exercise;
· Work sample test or any other tests or exercises that may be deemed appropriate.
Applicants must successfully compete and be placed highest, in order to be considered for advancement to the next stage of the multi stage selection process. The number to be invited forward at each stage will be determined from time to time by the Public Appointments Service. More detailed
information will be made available to the relevant candidates if they are invited to progress through the process.
Normally the number of applications received exceeds the numbers required to fill existing and future vacancies. While you may meet the eligibility requirements of the competition, if the numbers applying for the positions are such that it would not be practical to interview everyone, the Public Appointments Service may decide that a number only will be called to interview. In this respect, the Public Appointments Service provide for the employment of a short listing process to select a group for interview who, based on an examination of the application forms, appear to be the most suitable for the position. This is not to suggest that other candidates are necessarily unsuitable, or incapable of undertaking the job, rather that there are some candidates who are, prima facie, better qualified and/or have more relevant experience.
During any short listing exercise that may be employed, the Public Appointments Service are guided by an assessment board(s) who examine the application forms and assess them against pre- determined criteria based on the requirements of the position. It is therefore in your own interests to provide a detailed and accurate account of your qualifications/ experience on the application form.
Stage 1: Online Assessment
To facilitate candidates’ availability and circumstances, stage 1 of the selection process will be conducted online.. Initial online assessments may be supervised and candidates may take them in a venue of their choice, wherever they have access to a computer and a reliable internet connection.
It is important to note that taking these assessments within a secure IT network e.g. a network such as your work or college which may have firewalls or other security technology in place may cause you technical difficulties. You should consider taking your assessments in an environment where access to the internet is not restricted to the same level. The onus is on you to ensure that you have full internet access to complete the assessments. You should ensure that you can complete the assessments in a quiet environment where you can concentrate without being disturbed for the duration of the assessment.
It is important to note that the email address you provide when applying must be one that you can access at all times. Candidates will be given specific time windows in which to complete the assessments. A link(s) to the actual online assessments will be sent to candidates’ messageboards on publicjobs.ie in advance of the test-taking window. Candidates who have not completed all of the online assessments before the deadline will be deemed to be no longer interested in this competition and their application will receive no further consideration.
Your attention is drawn to Appendix 2 ‘Important Information’. If invited to progress through the selection process, a candidate may be required to sit tests in a supervised environment.
Information on each selection stage will be made available at the appropriate time to candidates being invited to that particular stage of the process. The PAS has no function or involvement in the provision of, and does not endorse, any preparation courses relating to the selection process.
Candidates with Disabilities
Candidates who have indicated on their application form or profile that they would like to avail of reasonable accommodations are asked to submit a psychologists/medical report. The purpose of the report is to provide PAS with information to act as a basis for determining reasonable accommodations where appropriate.
These reports must scanned and emailed to ASU@publicjobs.ie by the closing date 6th August 2020.
In the event that PAS avail of a self-booking window, candidates may be given specific time windows in which to book their time desired time slot for the next stage of the competition. A notice to book will then be sent to candidates’ message boards on publicjobs.ie in advance of the booking window.
Candidates who have not completed their booking before the deadline will be deemed to be no longer interested in this competition and their application will receive no further consideration.
Stage 1- Online Test Link
A link to the actual online test will be sent to candidates’ Messageboards in advance of the test-taking window. It is anticipated that candidates will receive a link to their Stage 1 online test by 10th August 2020.If you do not receive communication to your message board by 10th August 2020 you should email Largevolumerecruitment5@publicjobs.ie
Candidates who have not completed the online test before the deadline will be deemed to be no longer interested in this competition and their application will receive no further consideration.
The Executive Officer (EO) Standard Salary scale will apply to this position.
Personal Pension Contribution
PPC (Personal Pension Contribution) salary for this position, with effect from 1st January 2020, is as follows:
€36,702 €38,380 €40,053
€49,274 (LSI1) €50,834 (LSI2)
Full information booklet - Download here
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