Executive Operations Coordinator

Purpose of the Role

The postholder will support operational workflow, Senior Leadership Team coordination, governance processes, and strategic priorities across the Foundation.

The role requires a high level of professionalism, discretion, initiative, and organisational capability within a fast-paced and dynamic environment.

While primarily aligned to the Office of the Chief Operating Officer, the postholder may also provide support in relation to matters arising within the Office of the Chief Executive Officer.

Key ResponsibilitiesStrategic & Organisational Support

• Lead coordination and operational support to organisational projects, initiatives, and strategic workstreams.
• Support implementation activities associated with organisational priorities and objectives.
• Identify opportunities to enhance operational efficiency, coordination, and ways of working, bringing forward ideas and recommendations for consideration.
• Support the development and maintenance of systems of work and processes that enhance organisational effectiveness and coordination.
• Manage communication for the Office of the Chief Operating Officer.

Senior Leadership Team & Governance Support

• Support the Chief Operating Officer in the coordination and management of Senior Leadership Team (SLT) meetings and associated governance processes, including preparation and circulation of agendas, reports, and meeting documentation for SLT meetings.
• Attend SLT meetings and prepare accurate minutes, records of decisions, and action logs.
• Maintain oversight of actions arising from SLT meetings and support timely follow-up and completion of agreed actions.
• Liaise with members of the Senior Leadership Team and relevant personnel to coordinate updates and progress in relation to organisational priorities.
• Support governance and organisational reporting processes, including tracking key actions, deadlines, and priorities.
• Assist in the preparation and organisation of documentation relating to governance and executive functions.

Support to Chief Operating Officer

• Coordinate workflow and actions arising from the Office of the Chief Operating Officer.
• Coordinate meetings, schedules, and engagements as required, including diary and email management.
• Assist the Chief Operating Officer in the preparation of reports, briefing papers, presentations, and executive documentation.
• Coordinate correspondence, information requests, and follow-up actions as required in the Office of the Chief Operating Officer.

Information Systems & Digital Support

• Utilise organisational ICT systems and digital tools to support operational efficiency and coordination.
• Maintain electronic tracking systems, records, and reporting tools relevant to the role.
• Maximise the use of technology and Artificial Intelligence (M365 Co-Pilot) to support effective and efficient ways of working in the Office of the Chief Operating Officer.

General Responsibilities

• Work independently using initiative and professional judgement.
• Manage competing priorities within a busy, dynamic, and evolving environment.
• Participate in relevant training and development opportunities.
• Undertake other duties appropriate to the role as assigned by the Chief Operating Officer.
• Work within the Ethos of the Vision, Mission, and Values of the Muiríosa Foundation.
• Experience supporting meetings, preparing documentation, and tracking actions.

Confidentiality & Privacy

• Confidentiality in the course of employment is critical. Employees will be expected to comply with the organisation's Privacy Statement, Data Protection Policy, and Records Management/Record Retention Policy throughout the course of their work.
• Communication to outside bodies on behalf of the Muiríosa Foundation must be approved in advance by the Chief Executive Officer.

Employee Benefits

Employees of the Muiríosa Foundation can avail of a range of employee benefits, including:

Health & Wellbeing

We are committed to supporting our employees on their health and wellbeing journey by providing a range of courses aimed at supporting staff during their employment. We also have an Employee Assistance Programme (EAP), which is available 24/7 to our employees.

Training & Professional Development

Extensive education and training courses are provided for all roles. We also have QQI-accredited education and training available in-house, and we support further education as relevant to roles.

Varied, Meaningful Work

Working with the Muiríosa Foundation provides employees with the opportunity to be engaged in meaningful, varied work across different locations, where they can make a positive impact on the lives of others, both directly and indirectly.

Competitive Salary

We offer salaries in line with Department of Health pay scales, including the awarding of annual incremental credit, subject to satisfactory performance.

Public Sector Pension Scheme

All new employees are automatically enrolled in the Single Public Service Pension Scheme. Existing Public Sector employees can also transfer to the relevant pension scheme upon commencement.

Leave Benefits

• Paid Maternity Leave.
• Paid Paternity Leave.
• Paid Parents Leave.
• Generous paid annual leave above statutory leave.
• Sick Leave Scheme with paid sick leave entitlements.

Health Insurance Group Schemes

We have group schemes with some of the main health insurance providers in Ireland, offering reduced rates for eligible employees, and we facilitate monthly deductions from pay.

Cycle to Work Scheme

Eligible employees can apply for the Government's Cycle to Work Scheme, where we facilitate monthly deductions from pay.

Pay Scale

The Executive Operations Coordinator will be remunerated on the Grade V (Clerical) Department of Health Consolidated Pay Scale (February 2026), which is currently:

€52,235 – €62,485 per year